Wilford Preserve Community Development District 475 West Town Place, Suite 114
St. Augustine, Florida 32092 www.WilfordPreserveCDD.com
May 13, 2026

Board of Supervisors
Wilford Preserve Community Development District Dear Board Members:
The Wilford Preserve Community Development District Board of Supervisors Meeting is scheduled for Wednesday, May 20, 2026, at 6:00 p.m. at the Plantation Oaks Amenity Center, 845 Oakleaf Plantation Parkway, Orange Park, Florida 32065.
Following is the agenda for the meeting:

	I.	Roll Call

	I.	Public Comment

	I.	Approval of the Minutes of the April 21, 2026 Board of Supervisors and Audit Committee Meetings

	I.	Discussion of Amenity Privileges Suspension

	I.	Ratification of Engagement Letter with Grau & Associates for the Fiscal Year 2026 Audit
	II.	Discussion of Request for Speed Hump Installation on Firethorn Avenue

	I.	Consideration of Proposal from GMS for Fiscal Year 2027 Amenity and Field Operations Management Services

	I.	Consideration of Resolution 2026-11, Approving the Proposed Budget for Fiscal Year 2026 and Setting a Public Hearing Date for Adoption
	II.	Consideration of Resolution 2026-12, Setting a Public Hearing to Adopt Revised Rules of Procedure

	I.	Staff Reports
	A.	District Counsel

	A.	District Engineer – Acceptance of the Public Facilities Report
	B.	District Manager
	1.	Report on the Number of Registered Voters (796)

	1.	Reminder of Upcoming Election
	2.	Reminder of Form 1 and Ethics Training Due Dates
	B.	Amenity / Operations Manager – Report
	II.	Financial Reports
	A.	Financial Statements as of March 31, 2026
	B.	Assessment Receipts Schedule
	C.	Check Register
	III.	Supervisors’ Requests and Audience Comments
	IV.	Next Scheduled Meeting – Tuesday, June 16, 2026, at 1:30 p.m. at the Plantation Oaks Amenity Center
	V.	Adjournment

MINUTES
MINUTES OF MEETING
WILFORD PRESERVE COMMUNITY DEVELOPMENT DISTRICT

The meeting of the Board of Supervisors of the Wilford Preserve Community Development District was held on Tuesday, April 21, 2026, at 1:30 p.m. at the Plantation Oaks Amenity Center, 845 Oakleaf Plantation Parkway, Orange Park, Florida 32065.

Present and constituting a quorum were:
Louis Cowling	Chairman
Robert Keefe	Vice Chairman
Alex Pinto	Supervisor
Daniel Zaremba	Supervisor Also present were:
Marilee Giles	District Manager
Wes Haber	District Counsel
Glynn Taylor by phone	District Engineer
Jay Soriano	Operations Manager
Sayla Hicks	RMS

The following is a summary of the discussions and actions taken at the April 21, 2026 meeting.

FIRST ORDER OF BUSINESS	Call to Order
Ms. Giles called the meeting to order at 1:32 p.m. and called the roll.

SECOND ORDER OF BUSINESS	Public Comment
There being no members of the public present, the next item followed.

THIRD ORDER OF BUSINESS	Approval of the Minutes of the March 17,
2026	Audit	Committee	and	Board	of Supervisors Meetings
There being no comments on the minutes, a motion to approve followed.

FOURTH ORDER OF BUSINESS	Acceptance	of	the	Audit	Committee’s
Recommendation
Ms. Giles stated that the audit committee recommended engaging Grau & Associates.

FIFTH ORDER OF BUSINESS	Discussion of Request for Speed Hump
Installation on Firethorn Avenue
Ms. Giles stated that a resident has requested a speed hump be installed on Firethorn.
Mr. Cowling asked that staff get the specific location the resident would like the speed hump installed.
This item was tabled to the next meeting.

SIXTH ORDER OF BUSINESS	Staff Reports
	A.	District Counsel
Mr. Haber reported that the bonds have not yet been issued, but the closing is expected any day.

	A.	District Engineer – Consideration of Proposal for Preparation of a Public Facilities Report
Mr. Taylor stated that a proposal was approved by the board in 2024 and the report had already been started. He will complete the report and submit it to the board.
No action was taken on this item.

	A.	District Manager
Ms. Giles informed the Board that the costs for the stormwater needs analysis report and a pond bank inspection report will be included in the FY27 budget.
Next, Ms. Giles reminded the board members to file their Form 1 by July 1st.
Next, Ms. Giles reminded the board that there is an upcoming election and the qualifying period runs from June 8th through June 12th.
Lastly, Ms. Giles stated that the FY27 budget is scheduled to be approved at the May meeting and there are a few contracts expiring at the end of FY26.

	A.	Amenity / Operations Manager – Report

A copy of the amenity and operations report was included in the agenda package for the Board’s review.
SEVENTH ORDER OF BUSINESS	Financial Reports
	A.	Financial Statements as of February 28, 2026
Ms. Giles presented the Financial Statements.

	A.	Assessment Receipts Schedule
Ms. Giles reported the fiscal year 2026 assessments are 99% collected.

	A.	Check Register
Ms. Giles presented the Check Register totaling $54,228.14.

EIGHTH ORDER OF BUSINESS	Supervisors’  Requests  and  Audience
Comments
Mr. Cowling reported that Cheswick Phase 2 has been accepted by the county and Wilford Phase IV is in the process of going through utility acceptance and final county sign-off. Mr. Keefe stated that there was an incident at the pool over the weekend in which around
40 kids were at the pool. He suggested moving to access cards that has pictures of the residents on them, so it is very clear who is a resident and who isn’t.
Ms. Hicks added that she recommends requiring that 15-year-olds and under must have an adult with them on the pool deck. The Board also discussed bringing off-duty Sheriff’s officers in.
Next, Mr. Keefe stated that a resident emailed the board with complaints regarding on-street parking.
Mr. Haber stated that if the District’s procedure for street parking is consistent with the county’s, the District could install signs and put a towing policy in place. Another route is coordinating with the HOA to have them fine vehicles parking on the street.

NINTH ORDER OF BUSINESS	Next Scheduled Meeting – May 20,
2026, at 1:30 p.m. at the Plantation Oaks Amenity Center

TENTH ORDER OF BUSINESS	Adjournment

Secretary/Assistant Secretary	Chairman/Vice Chairman

MINUTES OF MEETING
WILFORD PRESERVE COMMUNITY DEVELOPMENT DISTRICT

An Audit Committee meeting of the Wilford Preserve Community Development District was held on Tuesday, April 21, 2026 at 1:30 p.m. at the Plantation Oaks Amenity Center, 845 Oakleaf Plantation Parkway, Orange Park, Florida 32065.

Present were:
Louis Cowling	Audit Committee
Robert Keefe	Audit Committee
Alex Pinto	Audit Committee
Daniel Zaremba	Audit Committee
Marilee Giles	District Manager
Wes Haber	District Counsel

FIRST ORDER OF BUSINESS	Call to Order
Ms. Giles called the meeting to order at 1:30 p.m.

SECOND ORDER OF BUSINESS	Review and Ranking of Proposals Received
in Response to a Request for Proposals for Audit Services
The audit committee discussed the four proposals and gave 94 points to Richie Tandoc, 96 points to McIntosh, 98 points to Berger Toombs, and 100 points to Grau.

THIRD ORDER OF BUSINESS	Other Business
There being none, the next item followed.

FOURTH ORDER OF BUSINESS	Adjournment

FIFTH ORDER OF BUSINESS

Grau & Associates
CERTIFIED PUBLIC ACCOUNTANTS
1001 Yamato Road • Suite 301 Boca Raton, Florida 33431
(561) 994-9299 • (800) 299-4728
Fax (561) 994-5823
www.graucpa.com

April 23, 2026

Board of Supervisors
Wilford Preserve Community Development District 475 West Town Place, Suite 114
St. Augustine, FL 32092

We are pleased to confirm our understanding of the services we are to provide Wilford Preserve Community Development District, Clay County, Florida ("the District") for the fiscal year ended September 30, 2026, with the option of four (4) additional one-year renewals. We will audit the financial statements of the governmental activities and each major fund, including the related notes to the financial statements, which collectively comprise the basic financial statements of Wilford Preserve Community Development District as of and for the fiscal year ended September 30, 2026, with the option of four (4) additional one-year renewals. In addition, we will examine the District's compliance with the requirements of Section 218.415 Florida Statutes.
Accounting principles generally accepted in the United States of America provide for certain required supplementary information (RSI), such as management's discussion and analysis (MD&A), to supplement the District's basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the District's RSI in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance.
The following RSI is required by generally accepted accounting principles and will be subjected to certain limited procedures, but will not be audited:
	1.	Management's Discussion and Analysis
	2.	Budgetary comparison schedule
The following other information accompanying the financial statements will not be subjected to the auditing procedures applied in our audit of the financial statements, and our auditor's report will not provide an opinion or any assurance on that information:
	1.	Compliance with FL Statute 218.39 (3) (c)
Audit Objectives
The objective of our audit is the expression of opinions as to whether your financial statements are fairly presented, in all material respects, in conformity with U.S. generally accepted accounting principles and to report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Our audit will be conducted in accordance with auditing standards generally accepted in the United States of America and the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, and will include tests of the accounting records of the District and other procedures we consider necessary to enable us to express such opinions. We will issue a written report upon completion of our audit of the District's financial statements. We cannot provide assurance that an unmodified opinion will be expressed. Circumstances may arise in which it is necessary for us to modify our opinion or add emphasis-of-matter or other-matter paragraphs. If our opinion on the financial statements is other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed an opinion, we may decline to express an opinion or issue a report or may withdraw from this engagement.
We will also provide a report (that does not include an opinion) on internal control related to the financial statements and compliance with the provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a material effect on the financial statements as required by Government Auditing Standards. The report on internal control and on compliance and other matters will include a paragraph that states (1) that the purpose of the report is solely to describe the scope of testing of internal control and compliance, and the results of that testing, and not to provide an opinion on the effectiveness of the District's internal control on compliance, and (2) that the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the District's internal control and compliance. The paragraph will also state that the report is not suitable for any other purpose.
If during our audit we become aware that the District is subject to an audit requirement that is not encompassed in the terms of this engagement, we will communicate to management and those charged with governance that an audit in accordance with U.S. generally accepted auditing standards and the standards for financial audits contained in Government Auditing Standards may not satisfy the relevant legal, regulatory, or contractual requirements.
Examination Objective
The objective of our examination is the expression of an opinion as to whether the District is in compliance with Florida Statute
218.415 in accordance with Rule 10.556(10) of the Auditor General of the State of Florida. Our examination will be conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants and will include tests of your records and other procedures we consider necessary to enable us to express such an opinion. We will issue a written report upon completion of our examination of the District's compliance. The report will include a statement that the report is intended solely for the information and use of management, those charged with governance, and the Florida Auditor General, and is not intended to be and should not be used by anyone other than these specified parties. We cannot provide assurance that an unmodified opinion will be expressed. Circumstances may arise in which it is necessary for us to modify our opinion or add emphasis-of-matter or other-matter paragraphs. If our opinion on the District's compliance is other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the examination or are unable to form or have not formed an opinion, we may decline to express an opinion or issue a report or may withdraw from this engagement.
Other Services
We will assist in preparing the financial statements and related notes of the District in conformity with U.S. generally accepted accounting principles based on information provided by you. These nonaudit services do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards. The other services are limited to the financial statement services previously defined. We, in our sole professional judgment, reserve the right to refuse to perform any procedure or take any action that could be construed as assuming management responsibilities.
Management Responsibilities
Management is responsible for the financial statements and all accompanying information as well as all representations contained therein. Further, management is responsible for compliance with Florida Statute 218.415 and will provide us with the information required for the examination. The accuracy and completeness of such information is also management's responsibility. As part of the audit, we will assist with preparation of your financial statements and related notes in conformity with U.S. generally accepted accounting principles based on information provided by you. These nonaudit services do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards. You agree to assume all management responsibilities relating to the financial statements and related notes and any other nonaudit services we provide. You will be required to acknowledge in the management representation letter our assistance with preparation of the financial statements and related notes and that you have reviewed and approved the financial statements and related notes prior to their issuance and have accepted responsibility for them. In addition, you will be required to make certain representations regarding compliance with Florida Statute 218.415 in the management representation letter. Further, you agree to oversee the nonaudit services by designating an individual, preferably from senior management, who possesses suitable skill, knowledge, or experience; evaluate the adequacy and results of those services; and accept responsibility for them.
Management is responsible for establishing and maintaining effective internal controls, including evaluating and monitoring ongoing activities, to help ensure that appropriate goals and objectives are met; following laws and regulations; and ensuring that management is reliable and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are also responsible for the selection and application of accounting principles, for the preparation and fair presentation of the financial statements and all accompanying information in conformity with U.S. generally accepted accounting principles, and for compliance with applicable laws and regulations and the provisions of contracts and grant agreements.
Management is also responsible for making all financial records and related information available to us and for the accuracy and completeness of that information. You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, (2) additional information that we may request for the purpose of the audit, and (3) unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence.
Your responsibilities include adjusting the financial statements to correct material misstatements and for confirming to us in the written representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole. As part of our engagement, we may propose standard adjusting, or correcting journal entries to your financial statements. You are responsible for reviewing the entries and understanding the nature of the proposed entries and the impact they have on the financial statements.
You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, granters, regulators, or others. In addition, you are responsible for identifying and ensuring that the government complies with applicable laws, regulations, contracts, agreements, and grants and for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations, contracts or grant agreements, or abuse that we report.
Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying and providing report copies of previous financial audits, attestation engagements, performance audits or other studies related to the objectives discussed in the Audit Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or other studies. You are also responsible for providing management's views on our current findings, conclusions, and recommendations, as well as your planned corrective actions, for the report, and for the timing and format for providing that information.

With regard to the electronic dissemination of audited financial statements, including financial statements published electronically on your website, you understand that electronic sites are a means to distribute information and, therefore, we are not required to read the information contained in these sites or to consider the consistency of other information in the electronic site with the original document.
Audit Procedures-General
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We will plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the government. Because the determination of abuse is subjective, Government Auditing Standards do not expect auditors to provide reasonable assurance of detecting abuse.
Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is a risk that material misstatements may exist and not be detected by us, even though the audit is properly planned and performed in accordance with U.S. generally accepted auditing standards and Government Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. Our responsibility as auditors is limited to the period covered by our audit and does not extend to later periods for which we are not engaged as auditors.
Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will require certain written representations from you about your responsibilities for the financial statements; compliance with laws, regulations, contracts, and grant agreements: and other responsibilities required by generally accepted auditing standards.
Audit Procedures-Internal Control
Our audit will include obtaining an understanding of the government and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards.
An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards and Government Auditing Standards.
Audit Procedures-Compliance
As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the District's compliance with the provisions of applicable laws, regulations, contracts, agreements, and grants. However, the objective of our audit will not be to provide an opinion on overall compliance, and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards.
Engagement Administration, Fees, and Other
We understand that your employees will prepare all cash or other confirmations we request and will locate any documents selected by us for testing.
The audit documentation for this engagement is the property of Grau & Associates and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to a cognizant or oversight agency or its designee, a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of Grau & Associates personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend, or decide, to distribute the copies or information contained therein to others, including other governmental agencies. Notwithstanding the foregoing, the parties acknowledge that various documents reviewed or produced during the conduct of the audit may be public records under Florida law. The District agrees to notify Grau & Associates of any public record request it receives that involves audit documentation.

Furthermore, Grau & Associates agrees to comply with all applicable provisions of Florida law in handling such records, including but not limited to Section 119.0701, Florida Statutes. Auditor acknowledges that the designated public records custodian for the District is the District Manager ("Public Records Custodian"). Among other requirements and to the extent applicable by law, Grau & Associates shall 1) keep and maintain public records required by the District to perform the service; 2) upon request by the Public Records Custodian, provide the District with the requested public records or allow the records to be inspected or copied within a reasonable time period at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes; 3) ensure that public records which are exempt or confidential, and exempt from public records disclosure requirements, are not disclosed except

as authorized by law for the duration of the contract term and following the contract term if Auditor does not transfer the records to the Public Records Custodian of the District; and 4) upon completion of the contract, transfer to the District, at no cost, all public records in Grau & Associate's possession or, alternatively, keep, maintain and meet all applicable requirements for retaining public records pursuant to Florida laws. When such public records are transferred by Grau & Associates, Grau & Associates shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the District in a format that is compatible with Microsoft Word or Adobe PDF formats.

IF GRAU & ASSOCIATES HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO ITS DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE PUBLIC RECORDS CUSTODIAN AT: GMS-NF, LLC - 475 WEST TOWN PLACE, SUITE 114, ST. AUGUSTINE, FL 32092
TELEPHONE: 904-940-5850.

This agreement provides for a contract period of one (1) year with the option of four (4) additional, one-year renewals upon the written consent of both parties. Our fee for these services will not exceed $4,000 for the September 30, 2026 audit, unless there is a change in activity by the District which results in additional audit work or if additional Bonds are issued. The fees for the fiscal years 2027, 2028, 2029 and 2030 will not exceed $4,100, $4,200, $4,300 and $4,400, respectively, unless there is a change in activity by the District which results in additional audit work or if additional Bonds are issued.

The audit documentation for this engagement will be retained for a minimum of five years after the report release date. If we are aware that a federal awarding agency or auditee is contesting an audit finding, we will contact the party(ies) contesting the audit finding for guidance prior to destroying the audit documentation.

Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. Invoices will be submitted in sufficient detail to demonstrate compliance with the terms of this agreement. In accordance with our firm policies, work may be suspended if your account becomes 60 days or more overdue and may not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination, even if we have not completed our report. You will be obligated to compensate us for all lime expended and to reimburse us for all out-of-pocket costs through the date of termination. The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss ii with you and arrive at a new fee estimate.

The District may terminate this agreement, with or without consent, upon thirty (30) days written notice of termination to Grau & Associates. Upon any termination of this agreement, Grau & Associates shall be entitled to payment of all work and/or services rendered up until the date of the notice of termination subject to any offsets the District may have against Grau & Associates.

We will provide you with a copy of our most recent external peer review report and any letter of comment, and any subsequent peer review reports and letters of comment received during the period of the contract. Our 2025 peer review report accompanies this letter.

We appreciate the opportunity to be of service to Wilford Preserve Community Development District and believe this letter accurately summarizes the terms of the engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return ii to us.
Very truly yours, Grau & Associates

Antonio J. Grau

RESPONSE:
This letter correctly sets forth the understanding of Wilford Preserve Community Development District.

Title: _S_e_u-t...\--,.c ....,	_

rlo1id41 Institute ol CrrtifieclPublic Accou11tM1ls
·?AICPA'	Peer Review
Administered In Florida
by the Florida Institute of CPAs
	
November 18, 2025 Antonio Grau
Grau & Associates
1001 W. Yamato Road, Suite 301 Boca Raton, FL 33431-4403

Dear Antonio Grau:

It is my pleasure to notify you that on November 18, 2025, the Florida Peer Review Committee accepted the report on the most recent System Review of your firm. The due date for your next review is December 31, 2028. This is the date by which all review documents should be completed and submitted to the administering entity.

As you know, the report had a peer review rating of pass. The Committee asked me to convey its congratulations to the firm.

Thank you for your cooperation.

Sincerely,

Peer Review Team
FICPA Peer Review Committee paul@ficpa.org
850.224.2727, x5957

cc: Daniel Hevia, David Caplivski

Firm Number: 900004390114	Review Number: 616829

119 S MonI01,Streel, Suite 121 I T?llaha?see, ll 32301I 8S0.22•1.2727, In rloridJ I www.ficpa.org

SEVENTH ORDER OF BUSINESS

Governmental Management Services

Serving Florida’s New Communities

May 8, 2026
Marilee Giles
Wilford Preserve Community Development District 475 West Town Place, Suite 114
World Golf Village
St. Augustine, Florida 32092

Re: Amenity Management, Pool Maintenance, Field Operations Management, Pool Maintenance, Pool Chemicals, Janitorial Services and Pool Monitors
Dear Marilee:

Please consider this proposal for Governmental Management Services to continue providing the following services for the Wilford Preserve Community Development District:

FY 2026
Services	 Budget	FY 2026
Fee	FY 2027
Proposed Fee		

Amenity Management (2 Facilities)	
$71,285	
$71,285	
$75,562	
Field Operations Management	$0	$0	$15,000	
Pool Maintenance (2 Pools)	$31,800	$31,800	$34,980	
Pool Chemicals (Cheswick South)	$20,000	$0	$10,500	
Janitorial Service (2 Facilities)	$15,900	$15,900	$16,854	
Pool Monitors Facility Maintenance	$25,000	$25,000
$40/Hour	$25,000
$45/Hour	

The ownership and management at Governmental Management Services would like to thank the Board of Supervisors in advance for your consideration of our request to provide these services to your community. Should you have any questions or comments, please feel free to give me a call.

Sincerely,

Alison Mossing
Director of Amenity Management Services

Orlando
219 E. Livingston St. Orlando, FL 32801
St. Augustine
475 West Town Place Suite 114
St. Augustine, FL 32092
Palm Coast
393 Palm Coast Pkwy SW, #4 Palm Coast, FL 32137
Ft. Lauderdale 5385 N. Nob Hill Rd. Sunrise, FL 33351
Tampa
18842 N. Dale Mabry Hwy Lutz, FL 33548
Knoxville
1001 Bradford Way
Kingston, TN 37763

EIGHTH ORDER OF BUSINESS
RESOLUTION 2026-11
[FY 2027 BUDGET APPROVAL RESOLUTION]

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE WILFORD PRESERVE COMMUNITY DEVELOPMENT DISTRICT APPROVING PROPOSED BUDGET(S) FOR FY 2027; SETTING A PUBLIC HEARING THEREON AND DIRECTING PUBLICATION; ADDRESSING TRANSMITTAL AND POSTING REQUIREMENTS; ADDRESSING SEVERABILITY AND EFFECTIVE DATE.
WHEREAS, for the fiscal year beginning October 1, 2026, and ending September 30, 2027 (“FY 2027”), the District Manager prepared and submitted to the Board of Supervisors (“Board”) of the Wilford Preserve Community Development District (“District”) prior to June 15, 2026, the proposed budget(s) attached hereto as Exhibit A (“Proposed Budget”); and

WHEREAS, the Board now desires to set the required public hearing on the Proposed Budget.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE WILFORD PRESERVE COMMUNITY DEVELOPMENT DISTRICT:

	1.	PROPOSED BUDGET APPROVED. The Proposed Budget attached hereto as Exhibit A is hereby approved preliminarily.

	1.	SETTING A PUBLIC HEARING; DIRECTING PUBLICATION.	A public hearing on said
approved Proposed Budget is hereby declared and set for the following date, time, and location, and District staff is directed to provide notice of the same in accordance with Florida law:

DATE:	July 22, 2026
TIME:	6:00 p.m.
LOCATION:	Plantation Oaks Amenity Center
845 Oakleaf Plantation Parkway Orange Park, Florida 32065

	1.	TRANSMITTAL TO LOCAL GENERAL PURPOSE GOVERNMENT; POSTING OF PROPOSED
BUDGET. The District Manager is hereby directed to (i) submit a copy of the Proposed Budget to the applicable local general-purpose government(s) at least 60 days prior to its adoption, and (ii) post the approved Proposed Budget on the District’s website in accordance with Chapter 189, Florida Statutes.

	1.	SEVERABILITY; EFFECTIVE DATE. The invalidity or unenforceability of any one or more provisions of this Resolution shall not affect the validity or enforceability of the remaining portions of this Resolution, or any part thereof. This Resolution shall take effect immediately upon adoption.

PASSED AND ADOPTED THIS 20th DAY OF MAY, 2026.

ATTEST:	WILFORD PRESERVE COMMUNITY
DEVELOPMENT DISTRICT

Secretary / Assistant Secretary	Chair/Vice Chair, Board of Supervisors
Exhibit A: Proposed Budget

Exhibit A
FY 2027 Proposed Budget

Wilford Preserve

Community Development District

Proposed Budget
FY 2027

Presented by:
Table of Contents

1-2

3-5

6-7

8
	General Fund

	Narratives

	Debt Service Fund Series 2019A

	Assessment Schedule

9		Capital Reserve Fund

REVENUES:						
Special Assessments - Tax Roll	$	673,895	$	670,891	$	-	$	670,891	$	977,653	
Special Assessments - Direct Bill	110,204	16,926	93,278	110,204	-	
Developer Funded Cheswick South	153,376	-	153,376	153,376	-	
Interest Income	6,000	9,673	3,500	13,173	5,000	
Miscellaneous Income	1,000	439	200	639	1,000	
TOTAL REVENUES	$  944,475	$  697,929	$  250,354	$  948,283	$  983,653	

EXPENDITURES:						
Administrative						
Supervisor Fees	$	4,800	$	2,400	$	2,400	$	4,800	$	9,600	
FICA Taxes	367	184	184	367	734	
Engineering	6,000	8,887	7,500	16,387	15,000	
Attorney	15,000	6,926	8,074	15,000	15,000	
Annual Audit	5,200	5,100	-	5,100	5,200	
Assessment Roll Administration	5,899	5,899	-	5,899	6,253	
Arbitrage Rebate	600	600	-	600	1,050	
Dissemination Agent	8,258	4,817	3,441	8,258	8,800	
Trustee Fees	7,000	4,036	-	4,036	13,000	
Management Fees	57,974	33,818	24,156	57,974	61,452	
Information Technology	1,113	649	464	1,113	1,180	
Website Maintenance	1,336	779	556	1,336	1,416	
Telephone	300	173	127	300	300	
Postage	500	523	250	773	800	
Insurance General Liability	8,208	7,734	-	7,734	8,507	
Printing	1,200	290	910	1,200	1,200	
Legal Advertising	3,000	3,599	1,500	5,099	3,000	
Other Current Charges	600	366	234	600	600	
Office Supplies	100	8	92	100	100	
Dues, Licenses & Subscriptions	175	175	-	175	175	
TOTAL ADMINISTRATIVE	$  127,630	$	86,963	$	49,887	$  136,851	$  153,367	

Operations & Maintenance						
Amenity Center						
Insurance	$	11,850	$	9,916	$	-	$	9,916	$	15,000	
General Facility Maintenance	35,000	9,916	25,084	35,000	35,000	
Amenity Manager	71,285	41,583	29,702	71,285	75,562	
Janitorial Services	15,900	9,275	6,625	15,900	16,854	
Pool Maintenance	31,800	18,550	13,250	31,800	34,980	
Pool Chemicals	20,000	3,136	16,864	20,000	20,000	
Pool Monitors	25,000	1,027	23,973	25,000	25,000	
Security Monitoring	1,235	-	1,235	1,235	1,235	
Security	93,325	26,997	19,890	46,887	93,325	
Permit Fees	900	-	900	900	900	
Telephone/Cable/Internet	1,000	-	1,000	1,000	1,000	
Electric	25,200	3,411	21,789	25,200	25,200	
Water/Sewer/Irrigation	55,000	13,248	11,752	25,000	55,000	
Repairs & Replacements	25,000	4,030	15,970	20,000	25,000	
Refuse Service	5,040	2,601	899	3,500	5,040	
Special Events	6,000	3,398	2,000	5,398	6,000	
Recreational Passes	2,500	520	1,980	2,500	2,500	
Office Supplies/Mailings/Printing	600	-	600	600	600	
TOTAL AMENITY CENTER	$  426,635	$  147,608	$  193,513	$  341,121	$  438,196	

Ground Maintenance						
Operations Management	$	-	$	-	$	-	$	-	$	15,000	
Landscape Maintenance	260,000	60,480	43,200	103,680	260,000	
Landscape Contingency	6,000	1,440	4,560	6,000	6,000	
Irrigation Maintenance	5,000	605	5,000	5,605	5,000	
Lake Maintenance	26,000	7,540	4,350	11,890	20,880	
TOTAL GROUND MAINTENANCE	$  297,000	$	70,065	$	57,110	$  127,175	$  306,880	

Reserves						
Capital Reserve Fund	$	93,210	$	-	$	93,210	$	93,210	$	85,210	
TOTAL RESERVES	$	93,210	$	-	$	93,210	$	93,210	$	85,210	
						
TOTAL EXPENDITURES	$  944,475	$  304,636	$  393,721	$  698,357	$  983,653	

Other Sources/(Uses)						
Interlocal Transfer In/(Out)	$	-	$	-	$	-	$	-	$	-	
TOTAL OTHER SOURCES/(USES)	$	-	$	-	$	-	$	-	$	-	
						
EXCESS REVENUES (EXPENDITURES)	$	-	$  393,293	$  (143,367)	$  249,926	$	-	

Special Assessments
The District will levy a non ad-valorem special assessment on all taxable property within the District to fund a portion of the General Operating Expenditures for the fiscal year. These are collected on the Clay County Tax Roll for platted lands. Unplatted lands are direct billed to the landowner.
Interest Income
The District will have funds invested in a money market fund with U.S. Bank that earns interest based upon the estimated balance invested throughout the year. Also included are insurance reimbursement costs.
Miscellaneous Income
Miscellaneous Income from proceeds from access cards from residents and guests of the community and any other income is deposited into the District.

Supervisors Fees
Chapter 190 of the Florida Statutes allows for members of the Board of Supervisors to be compensated $200 per meeting they attend.
FICA Taxes
Payroll taxes on Board of Supervisor’s compensation. The budgeted amount for the fiscal year is calculated at 7.65% of the total Board of Supervisor’s payroll expenditures.
Engineering
The District's engineer, will provide general engineering services to the District, i.e. attendance and preparation for monthly board meetings, review of invoices, and other specifically requested assignments.
Attorney
The District’s Attorney, Kutak Rock LLP, will be providing general legal services to the District, i.e., attendance and preparation for monthly Board meetings, review of contracts, review of agreements and resolutions, and other research assigned as directed by the Board of Supervisors and the District Manager.
Annual Audit
The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. The budgeted amount for the fiscal year is based on contracted fees from the previous year's engagement plus an anticipated increase.

Assessment Roll Administration
GMS, LLC provides assessment services for closing lot sales, assessment roll services with the local Tax Collector and financial advisory services.

Arbitrage Rebate
The District is required to annually have an arbitrage rebate calculation on the District's Series 2019A Special Assessment Revenue Bonds and anticipated issuance of Special Assessment Bonds, Series 2026.
Dissemination Agent
The District is required by the Security and Exchange Commission to comply with Rule 15(c)(2)-12(b)(5), which relates to additional reporting requirements for un-rated bond issues.

Vendor
GMS
Disclosure Services

Description
Dissemination Agent
Revised Amortization Schedules

Total
Monthly	Annual
$	717 $	8,600
	200 
$	8,800

Trustee Fees
The District will issue bonds to be held with a Trustee at a qualified Bank. The amount of the trustee fees is based on the agreement between US Bank and the District for the Special Assessment Bond Series 2019A and anticipated issuance of Special Assessments Bonds Series 2026.
Management Fees
The District receives Management, Accounting and Administrative services as part of a Management Agreement with Governmental Management Services, LLC. The budgeted amount for the fiscal year is based on the contracted fees outlined in Exhibit "A" of the Management Agreement.
Information Technology
Represents costs related to the District’s information systems, which include but are not limited to video conferencing services, cloud storage services and servers, security, accounting software, etc.
Website Maintenance
Represents the costs associated with monitoring and maintaining the District’s website created in accordance with Chapter 189, Florida Statutes. These services include site performance assessments, security and firewall maintenance, updates, document uploads, hosting and domain renewals, website backups, etc.
Telephone
New internet and Wi-Fi service for the Office.
Postage
Actual postage and/or freight used for District mailings including agenda packages, vendor checks and other correspondence.

Insurance General Liability
The District's General Liability & Public Officials Liability Insurance policy is with a qualified entity that specializes in providing insurance coverage to governmental agencies. The amount is based upon similar Community Development Districts.
Printing
Copies used in the preparation of agenda packages, required mailings, and other special projects.
Legal Advertising
The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of general circulation.
Other Current Charges
This includes monthly bank charges and any other miscellaneous expenses that are incurred during the year.
Office Supplies
Supplies used in the preparation and binding of agenda packages, required mailings, and other special projects.
Dues, Licenses & Subscriptions
The District is required to pay an annual fee to the Florida Department of Commerce for $175.

Insurance (Property)
The District's property Insurance policy is with Florida Insurance Alliance, FIA specializes in providing insurance coverage to governmental agencies. The amount budgeted represents the estimated premium for property insurance related to the Amenity Center.
General Facility Maintenance
The District has contracted with Governmental Management Services, LLC to provide maintenance and repairs necessary for upkeep of the Amenity Center and common grounds area.
Amenity Manager
The District has contracted with Governmental Management Services, LLC to provide Field Operations services, to include contract administration, field related inspections, etc.
Janitorial Services
The District is under contract with Governmental Management Services, LLC to provide janitorial cleaning for the Amenity Center.

Pool Maintenance
The District is under contract with Governmental Management Services, LLC for the maintenance of the Amenity Center Swimming Pool.
Pool Chemicals
The District will contract with a local company to provide chemicals necessary for the maintenance of the Amenity Center swimming pool.
Pool Monitors
The District will contract with a management company to provide personnel to monitor usage of the pool during peak swim season.
Security Monitoring
Maintenance costs of the security alarms/cameras provided by Hi-Tech Systems.
Security
The District will contract with a security company for on-site patrols.
Permit Fees
Represents Permit Fees paid to the Department of Health for the swimming pool.
Telephone/Cable/Internet
The Amenity Center will contract with a vendor to provide phone, cable and internet for the Amenity Center.

Electric
The cost of electricity provided by Clay Electric Cooperative. The District has the following meter:
Location	Meter	Monthly	Annual
2740 Firethorn Ave	9171539	$
600  $
7,200
Contingency for new accounts		18,000 
Total  $
600  $
25,200

Water/Sewer/Irrigation
Cost of reclaimed irrigation service from Clay County Utility Authority used by the District. The District has the following meters:
Location	Meter	Monthly	Annual	
2736 Copperwood Avenue	A00040095	$	100	$	1,200	
632 Silverberry Avenue	A00040096	300	3,600	
2738 Firethorn Avenue	A00043494	750	9,000	
634 Ivory Palm Road	A00043493	80	960	
2965 White Heron Trail	A00043492	150	1,800	
451 Cheswick Oak Ave	A00043491	120	1,440	
708 Sycamore Way	A00043489	80	960	
832 Sycamore Way	A00043488	160	1,920	
2530 Firethorn Avenue	A00043487	175	2,100	
3048 Firethorn Avenue	A00043486	150	1,800	
3140 Firethorn Avenue	A00043485	50	600	
2744 Firethorn Avenue	A00044340	475	5,700	
3169 Flower Branch Avenue	A00047819	150	1,800	
678 Sycamore Way	A00048921	100	1,200	
New accounts for Cheswick South		20,920 

Repairs & Replacements
Total $
2,840  $
55,000
Regular maintenance and replacement costs incurred by the Amenity Center of the District.
Refuse Service
The District has contracted with Republic Services company for garbage disposal service.
Location	Account#	Monthly	Annual
2740 Firethorn Ave	xx-9614	$
300  $
3,600
Cheswick South		1,440 

Special Events
Total $
300  $
5,040
Represents estimated cost for the District to host any special events for the community throughout the Fiscal Year. Costs are partially offset by rental and miscellaneous income.
Recreational Passes
Represents the estimated cost for issuing access cards to the District’s residents for Amenity Center privileges. Residents must purchase replacement cards and receipts are posted to miscellaneous income.
Office Supplies / Mailings / Printing
Consists of mailings to residents, access control expenses, etc.

Operations Management
The District has contracted with Governmental Management Services, LLC to provide onsite field management of contracts for District Services such as landscape and lake maintenance. Services to include weekly site inspections, meetings with contractors, monitoring of utility accounts, attend Board meetings and receive and respond to property owner phone calls and emails.
Vendor
Monthly	Annual

Landscape Maintenance
GMS, LLC
$	1,250  $
15,000
The District has contracted with a Yellowstone Landscape to maintain the common areas of the District, landscape light repairs, tree removals, tree trimmings, additional mulching and new projects and replacements.
Vendor	Monthly	Annual
Yellowstone	$	9,165 $	109,980

Landscape Contingency
New Area for Cheswick South
	150,020 
Total	$	260,000
For additional landscape services and possible storm cleanup.
Irrigation Maintenance
Cost of miscellaneous repairs and maintenance to irrigation system.
Lake Maintenance
The District has contracted with The Lake Doctors to maintain the water quality in all the lakes on District property.
Vendor	Monthly	Annual
The Lake Doctors
$	870  $
10,440
New Area for Phase IV and Cheswick 	-	10,440 
Total	$	20,880
Capital Reserve Fund
The District will establish a reserve to fund the renewal and replacement of District’s capital related facilities.
Wilford Preserve
Community Development District
Proposed Budget
Debt Service Series 2019A Special Assessment Bonds

REVENUES:

Special Assessments - Tax Roll	$	521,627	$	517,489	$	2,315	$	519,804	$	521,613	
Interest Earnings	10,000	13,018	3,500	16,518	10,000	
Carry Forward Surplus (1)	255,984	251,936	-	251,936	262,808	
TOTAL REVENUES	$	787,611	$	782,443	$	5,815	$	788,258	$	794,420	

EXPENDITURES:						
Interest -11/1	$	182,725	$	182,725	$	-	$	182,725	$	179,045	
Interest - 5/1	182,725	-	182,725	182,725	179,045	
Principal - 5/1	160,000	-	160,000	160,000	165,000	
TOTAL EXPENDITURES	$	525,450	$	182,725	$	342,725	$	525,450	$	523,090	

Other Sources/(Uses)						

Interfund transfer In/(Out)	
$	-	
$	-	
$	-	
$	-	
$	-	
TOTAL OTHER SOURCES/(USES)	$	-	$	-	$	-	$	-	$	-	
						
TOTAL EXPENDITURES	$	525,450	$	182,725	$	342,725	$	525,450	$	523,090	
						
EXCESS REVENUES (EXPENDITURES)	$	262,161	$	599,718	$  (336,910)	$	262,808	$	271,330	

(1) Carry Forward is Net of Reserve Requirement
Interest Due 11/1/27
 $	174,920 
Wilford Preserve
Community Development District
AMORTIZATION SCHEDULE (Combined)
Debt Service Series 2019A Special Assessment Bonds

Period	Outstanding Balance	Principal	Interest	Annual Debt Service	
					
11/01/26	$	7,000,000	$	179,045		
05/01/27	7,000,000  $	165,000	179,045	$	523,090	
11/01/27	6,835,000		174,920		
05/01/28	6,835,000	175,000	174,920	524,840	
11/01/28	6,660,000		170,545		
05/01/29	6,660,000	185,000	170,545	526,090	
11/01/29	6,475,000		165,920		
05/01/30	6,475,000	190,000	165,920	521,840	
11/01/30	6,285,000		161,170		
05/01/31	6,285,000	200,000	161,170	522,340	
11/01/31	6,085,000		156,170		
05/01/32	6,085,000	215,000	156,170	527,340	
11/01/32	5,870,000		150,795		
05/01/33	5,870,000	225,000	150,795	526,590	
11/01/33	5,645,000		145,170		
05/01/34	5,645,000	235,000	145,170	525,340	
11/01/34	5,410,000		139,295		
05/01/35	5,410,000	245,000	139,295	523,590	
11/01/35	5,165,000		133,170		
05/01/36	5,165,000	260,000	133,170	526,340	
11/01/36	4,905,000		126,670		
05/01/37	4,905,000	275,000	126,670	528,340	
11/01/37	4,630,000		119,795		
05/01/38	4,630,000	285,000	119,795	524,590	
11/01/38	4,345,000		112,670		
05/01/39	4,345,000	300,000	112,670	525,340	
11/01/39	4,045,000		105,170		
05/01/40	4,045,000	315,000	105,170	525,340	
11/01/40	3,730,000		96,980		
05/01/41	3,730,000	335,000	96,980	528,960	
11/01/41	3,395,000		88,270		
05/01/42	3,395,000	350,000	88,270	526,540	
11/01/42	3,045,000		79,170		
05/01/43	3,045,000	370,000	79,170	528,340	
11/01/43	2,675,000		69,550		
05/01/44	2,675,000	390,000	69,550	529,100	
11/01/44	2,285,000		59,410		
05/01/45	2,285,000	410,000	59,410	528,820	
11/01/45	1,875,000		48,750		
05/01/46	1,875,000	435,000	48,750	532,500	
11/01/46	1,440,000		37,440		
05/01/47	1,440,000	455,000	37,440	529,880	
11/01/47	985,000		25,610		
05/01/48	985,000	480,000	25,610	531,220	
11/01/48	505,000		13,130		
05/01/49	505,000	505,000	13,130	531,260	
Total	$	7,000,000  $	5,117,630	$  12,117,630	
Non-Ad Valorem Assessments Comparison 2026-2027

Neighborhood	
O&M Units	
Annual Maintenance Assessments				
	
FY 2027	
FY 2026	
Increase/ (decrease)			

50'	

493	

$1,260.67	

$1,208.95	

$51.72	

4.28%	
60'	100	$1,260.67	$1,208.95	$51.72	4.28%	
Cheswick South	232	$1,260.67	$0.00	$1,260.67	100%	
Total	825					

Gross Assessments		$1,040,056.52	
Less: Discount	4.00%	41,602.26	
Less: Commission fees	2.00%	20,801.13	
Net Assessments		$977,653.13	
Proposed Budget Capital Reserve Fund

REVENUES:

Interest Income
$	2,000  $
1,773  $
1,200  $
2,973  $
2,000
Capital Reserve Funding	93,210	-	93,210	93,210	85,210
Carry Forward Balance	98,495	-	98,495	98,495	144,044

EXPENDITURES:

Capital Outlay
$	10,000  $
35,634  $
15,000  $
50,634  $
50,000

Other Sources/(Uses)

Transfer in/(Out)

$	-  $

-  $	-  $

-  $	-

NINTH ORDER OF BUSINESS
RESOLUTION 2026-12
A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE WILFORD PRESERVE COMMUNITY DEVELOPMENT DISTRICT TO DESIGNATE DATE, TIME AND PLACE OF PUBLIC HEARING AND AUTHORIZATION TO PUBLISH NOTICE OF SUCH HEARING FOR THE PURPOSE OF ADOPTING RULES OF PROCEDURE; AND PROVIDING AN EFFECTIVE DATE
Whereas, the Wilford Preserve Community Development District (the “District”) is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes; and
Whereas, the Board of Supervisors of the District (the “Board”) is authorized by Section 190.011(5), Florida Statutes, to adopt rules and orders pursuant to Chapter 120, Florida Statutes.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE WILFORD PRESERVE COMMUNITY DEVELOPMENT DISTRICT:
Section 1. A Public Hearing will be held to adopt Rules of Procedure on July 22, 2026, at 6:00 p.m., at the Plantation Oaks Amenity Center, 845 Oakleaf Plantation Parkway, Orange Park, Florida.
Section 2. The District Secretary is directed to publish notice of the hearing in accordance with Section 120.54, Florida Statutes.
Section 3. This Resolution shall become effective immediately upon its adoption.
Passed and adopted this 20th day of May, 2026.
ATTEST:	WILFORD PRESERVE COMMUNITY
DEVELOPMENT DISTRICT

Secretary/Assistant Secretary	Chair/Vice Chair, Board of Supervisors
RULES OF PROCEDURE
WILFORD PRESERVE COMMUNITY DEVELOPMENT DISTRICT RULE NO. 2026-	
EFFECTIVE AS OF 	, 2026 TABLE OF CONTENTS
Rule 1.0	General.	2
Rule 1.1	Board of Supervisors; Officers and Voting.	3
Rule 1.2	District Offices; Public Information and Inspection of Records; Policies; Service Contract Requirements; Financial Disclosure Coordination.	7
Rule 1.3	Public Meetings, Hearings, and Workshops.	10
Rule 1.4	Internal Controls to Prevent Fraud, Waste and Abuse	15
Rule 2.0	Rulemaking Proceedings.	16
Rule 3.0	Competitive Purchase.	31
Rule 3.1	Procedure Under the Consultants’ Competitive Negotiations Act.	36
Rule 3.2	Procedure Regarding Auditor Selection.	40
Rule 3.3	Purchase of Insurance.	44
Rule 3.4	Pre-qualification	46
Rule 3.5	Construction Contracts, Not Design-Build.	51
Rule 3.6	Construction Contracts, Design-Build.	56
Rule 3.7	Payment and Performance Bonds.	61
Rule 3.8	Goods, Supplies, and Materials.	62
Rule 3.9	Maintenance Services.	66
Rule 3.10	Contractual Services.	69
Rule 3.11	Protests with Respect to Proceedings under Rules 3.1, 3.2, 3.3, 3.4, 3.5,
3.6, 3.8, and 3.9.	70
Rule 4.0	Effective Date.	73

	1.	The Wilford Preserve Community Development District (the “District”) was created pursuant to the provisions of Chapter 190 of the Florida Statutes, and was established to provide for the ownership, operation, maintenance, and provision of various capital facilities and services within its jurisdiction. The purpose of these rules (the “Rules”) is to describe the general operations of the District.

	1.	Definitions located within any section of these Rules shall be applicable within all other sections, unless specifically stated to the contrary.

	1.	Unless specifically permitted by a written agreement with the District, the District does not accept documents filed by e-mail or facsimile transmission. Filings are only accepted during normal business hours.

	1.	A Rule of the District shall be effective upon adoption by affirmative vote of the District Board. After a Rule becomes effective, it may be repealed or amended only through the rulemaking procedures specified in these Rules. Notwithstanding, the District may immediately suspend the application of a Rule if the District determines that the Rule conflicts with Florida law. In the event that a Rule conflicts with Florida law and its application has not been suspended by the District, such Rule should be interpreted in the manner that best effectuates the intent of the Rule while also complying with Florida law. If the intent of the Rule absolutely cannot be effectuated while complying with Florida law, the Rule shall be automatically suspended.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: §§ 190.011(5), 190.011(15), Fla. Stat.

	1.	Board of Supervisors. The Board of Supervisors of the District (the “Board”) shall consist of five (5) members. Members of the Board (“Supervisors”) appointed by ordinance or rule or elected by landowners must be citizens of the United States of America and residents of the State of Florida. Supervisors elected or appointed by the Board to elector seats must be citizens of the United States of America, residents of the State of Florida and of the District and registered to vote with the Supervisor of Elections of the county in which the District is located and for those elected, shall also be qualified to run by the Supervisor of Elections. The Board shall exercise the powers granted to the District under Florida law.

	a.	Supervisors shall hold office for the term specified by Section 190.006 of the Florida Statutes. If, during the term of office, any Board member(s) vacates their office, the remaining member(s) of the Board shall fill the vacancies by appointment for the remainder of the term(s). If three or more vacancies exist at the same time, a quorum, as defined herein, shall not be required to appoint replacement Board members.
	b.	Three (3) members of the Board shall constitute a quorum for the purposes of conducting business, exercising powers and all other purposes. A Board member shall be counted toward the quorum if physically present at the meeting, regardless of whether such Board member is prohibited from, or abstains from, participating in discussion or voting on a particular item.

	a.	Action taken by the Board shall be upon a majority vote of the members present, unless otherwise provided in the Rules or required by law. Subject to Rule 1.3(10), a Board member participating in the Board meeting by teleconference or videoconference shall be entitled to vote and take all other action as though physically present.

	a.	Unless otherwise provided for by an act of the Board, any one Board member may attend a mediation session on behalf of the Board. Any agreement resulting from such mediation session must be approved pursuant to subsection (1)(c) of this Rule.

	1.	Officers. At the first Board meeting held after each election where the newly elected members take office, the Board shall select a Chairperson, Vice-Chairperson, Secretary, Assistant Secretary, and Treasurer.
	a.	The Chairperson must be a member of the Board. If the Chairperson resigns from that office or ceases to be a member of the Board, the Board shall select a Chairperson. The Chairperson serves at the pleasure of the Board. The Chairperson shall be authorized to execute resolutions and contracts on the District’s behalf. The Chairperson shall convene and conduct all meetings of the Board. In the event the Chairperson is unable to attend a
meeting, the Vice-Chairperson shall convene and conduct the meeting. The Chairperson or Vice-Chairperson may delegate the responsibility of conducting the meeting to the District’s manager (“District Manager”) or District Counsel, in whole or in part.
	a.	The Vice-Chairperson shall be a member of the Board and shall have such duties and responsibilities as specifically designated by the Board from time to time. The Vice-Chairperson has the authority to execute resolutions and contracts on the District’s behalf in the absence of the Chairperson. If the Vice-Chairperson resigns from office or ceases to be a member of the Board, the Board shall select a Vice-Chairperson. The Vice-Chairperson serves at the pleasure of the Board.

	a.	The Secretary of the Board serves at the pleasure of the Board and need not be a member of the Board. The Secretary shall be responsible for maintaining the minutes of Board meetings and may have other duties assigned by the Board from time to time. An employee of the District Manager may serve as Secretary. The Secretary shall be bonded by a reputable and qualified bonding company in at least the amount of one million dollars ($1,000,000), or have in place a fidelity bond, employee theft insurance policy, or a comparable product in at least the amount of one million dollars ($1,000,000) that names the District as an additional insured.

	a.	The Treasurer need not be a member of the Board but must be a resident of the State of Florida. The Treasurer shall perform duties described in Section 190.007(2) and (3) of the Florida Statutes, as well as those assigned by the Board from time to time. The Treasurer shall serve at the pleasure of the Board. The Treasurer shall either be bonded by a reputable and qualified bonding company in at least the amount of one million dollars ($1,000,000), or have in place a fidelity bond, employee theft insurance policy, or a comparable product in at least the amount of one million dollars ($1,000,000) that names the District as an additional insured.

	a.	In the event that both the Chairperson and Vice-Chairperson are absent from a Board meeting and a quorum is present, the Board may designate one of its members or a member of District staff to convene and conduct the meeting. In such circumstances, any of the Board members present are authorized to execute agreements, resolutions, and other documents approved by the Board at such meeting. In the event that the Chairperson and Vice-Chairperson are both unavailable to execute a document previously approved by the Board, the Secretary or any Assistant Secretary may execute such document.

	a.	The Board may assign additional duties to District officers from time to time, which include, but are not limited to, executing documents on behalf of the District.
	b.	The Chairperson, Vice-Chairperson, and any other person authorized by District Resolution may sign checks and warrants for the District, countersigned by the Treasurer or other persons authorized by the Board.

	1.	Committees. The Board may establish committees of the Board, either on a permanent or temporary basis, to perform specifically designated functions. Committees may include individuals who are not members of the Board. Such functions may include, but are not limited to, review of bids, proposals, and qualifications, contract negotiations, personnel matters, and budget preparation.

	1.	Record Book. The Board shall keep a permanent record book entitled “Record of Proceedings,” in which shall be recorded minutes of all meetings, resolutions, proceedings, certificates, and corporate acts. The Records of Proceedings shall be located at a District office and shall be available for inspection by the public.

	1.	Meetings. For each fiscal year, the Board shall establish a schedule of regular meetings, which shall be published in a newspaper of general circulation within the county or counties in which the District is located and filed with the local general-purpose governments within whose boundaries the District is located. All meetings of the Board and committees serving an advisory function shall be open to the public in accord with the provisions of Chapter 286 of the Florida Statutes.
	2.	Votes Required. No Board member who is present at any meeting of the District Board at which an official decision, ruling, or other official act is to be taken or adopted may abstain from voting in regard to any such decision, ruling, or act; and a vote shall be recorded or counted for each such Board member present, except when, with respect to any such member, there is, or appears to be, a possible conflict of interest under the provisions of s. 112.311, s. 112.313, or s. 112.3143 of the Florida Statutes.

	1.	Voting Conflict of Interest. The Board shall comply with Section 112.3143 of the Florida Statutes, so as to ensure the proper disclosure of conflicts of interest on matters coming before the Board for a vote. For the purposes of this section, “voting conflict of interest” shall be governed by the Florida Constitution and Chapters 112 and 190 of the Florida Statutes, as amended from time to time. Generally, a voting conflict exists when a Board member is called upon to vote on an item which would inure to the Board member’s special private gain or loss or the Board member knows would inure to the special private gain or loss of a principal by whom the Board member is retained, the parent organization or subsidiary of a corporate principal, a business associate, or a relative including only a father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son-in-law, and daughter-in-law.

	a.	When a Board member knows the member has a conflict of interest on a matter coming before the Board, the member should notify the Board’s
Secretary prior to participating in any discussion with the Board on the matter. The member shall publicly announce the conflict of interest at the meeting. This announcement shall appear in the minutes.

If the Board member was elected at a landowner’s election or appointed to fill a vacancy of a seat last filled at a landowner’s election, the Board member may vote or abstain from voting on the matter at issue. If the Board member was elected by electors residing within the District, the Board member is prohibited from voting on the matter at issue. In the event that the Board member intends to abstain or is prohibited from voting, such Board member shall not participate in the discussion on the item subject to the vote.
The Board’s Secretary shall prepare a Memorandum of Voting Conflict (Form 8B) which shall then be signed by the Board member, filed with the Board’s Secretary, and provided for attachment to the minutes of the meeting within fifteen (15) days of the meeting.

	a.	If a Board member inadvertently votes on a matter and later learns he or she has a conflict on the matter, the member shall immediately notify the Board’s Secretary. Within fifteen (15) days of the notification, the member shall file the appropriate Memorandum of Voting Conflict, which will be attached to the minutes of the Board meeting during which the vote on the matter occurred. The Memorandum of Voting Conflict shall immediately be provided to other Board members and shall be read publicly at the next meeting held subsequent to the filing of the Memorandum of Voting Conflict. The Board member’s vote is unaffected by this filing.

	a.	It is not a conflict of interest for a Board member, the District Manager, or an employee of the District to be a stockholder, officer or employee of a landowner or of an entity affiliated with a landowner.

	a.	In the event that a Board member elected at a landowner’s election or appointed to fill a vacancy of a seat last filled at a landowner’s election, has a continuing conflict of interest, such Board member is permitted to file a Memorandum of Voting Conflict at any time in which it shall state the nature of the continuing conflict. Only one such continuing Memorandum of Voting Conflict shall be required to be filed for each term the Board member is in office.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented: §§ 112.3143, 190.006, 190.007, 286.012, Fla. Stat.
Rule 1.2	District Offices; Public Information and Inspection of Records; Policies; Service Contract Requirements; Financial Disclosure Coordination.

	1.	District Offices. Unless otherwise designated by the Board, the official District office shall be the District Manager’s office identified by the District Manager. If the District Manager’s office is not located within the county in which the District is located, the Board shall designate a local records office within such county which shall at a minimum contain, but not be limited to, the following documents:

	a.	Agenda packages for prior 24 months and next meeting;

	a.	Official minutes of meetings, including adopted resolutions of the Board;

	a.	Names and addresses of current Board members and District Manager, unless such addresses are protected from disclosure by law;
	b.	Adopted engineer’s reports;

	a.	Adopted assessment methodologies/reports;

	a.	Adopted disclosure of public financing;

	a.	Limited Offering Memorandum for each financing undertaken by the District;

	a.	Proceedings, certificates, bonds given by all employees, and any and all corporate acts;
	b.	District policies and rules;

	a.	Fiscal year end audits; and

	a.	Adopted budget for the current fiscal year.

The District Manager shall ensure that each District records office contains the documents required by Florida law.

	1.	Public Records. District public records include all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received in connection with the transaction of official business of the District. All District public records not otherwise restricted by law may be copied or inspected at the District Manager’s office during regular business hours. Certain District records can also be inspected and copied at the District’s local records office during regular business hours. All written public records requests shall be directed to the Secretary who by these rules is appointed as the
District’s records custodian. Regardless of the form of the request, any Board member or staff member who receives a public records request shall immediately forward or communicate such request to the Secretary for coordination of a prompt response. The Secretary, after consulting with District Counsel as to the applicability of any exceptions under the public records laws, shall be responsible for responding to the public records request. At no time can the District be required to create records or summaries of records, or prepare opinions regarding District policies, in response to a public records request.
	1.	Service Contracts. Any contract for services, regardless of cost, shall include provisions required by law that require the contractor to comply with public records laws. The District Manager shall be responsible for initially enforcing all contract provisions related to a contractor’s duty to comply with public records laws.

	1.	Fees; Copies. Copies of public records shall be made available to the requesting person at a charge of $0.15 per page for one-sided copies and $0.20 per page for two-sided copies if not more than 8 ½ by 14 inches. For copies of public records in excess of the sizes listed in this section and for outside duplication services, the charge shall be equal to the actual cost of reproduction. Certified copies of public records shall be made available at a charge of one dollar ($1.00) per page. If the nature or volume of records requested requires extensive use of information technology resources or extensive clerical or supervisory assistance, the District may charge, in addition to the duplication charge, a special service charge that is based on the cost the District incurs to produce the records requested. This charge may include, but is not limited to, the cost of information technology resource, employee labor, and fees charged to the District by consultants employed in fulfilling the request. In cases where the special service charge is based in whole or in part on the costs incurred by the District due to employee labor, consultant fees, or other forms of labor, those portions of the charge shall be calculated based on the lowest labor cost of the individual(s) who is/are qualified to perform the labor, taking into account the nature or volume of the public records to be inspected or copied. The charge may include the labor costs of supervisory and/or clerical staff whose assistance is required to complete the records request, in accordance with Florida law. For purposes of this Rule, the word “extensive” shall mean that it will take more than 15 minutes to locate, review for confidential information, copy and re-file the requested material. In cases where extensive personnel time is determined by the District to be necessary to safeguard original records being inspected, the special service charge provided for in this section shall apply. If the total fees, including but not limited to special service charges, are anticipated to exceed twenty-five dollars ($25.00), then, prior to commencing work on the request, the District will inform the person making the public records request of the estimated cost, with the understanding that the final cost may vary from that estimate. If the person making the public records request decides to proceed with the request, payment of the estimated cost is required in advance. Should the person fail to pay the estimate, the District is under no duty to produce the requested records. After the request has been fulfilled, additional payments or credits may be
due. The District is under no duty to produce records in response to future records requests if the person making the request owes the District for past unpaid duplication charges, special service charges, or other required payments or credits.

	1.	Records Retention. The Secretary of the District shall be responsible for retaining the District’s records in accordance with applicable Florida law.

	1.	Policies. The Board may adopt policies related to the conduct of its business and the provision of services either by resolution or motion.
	2.	Financial Disclosure Coordination. Unless specifically designated by Board resolution otherwise, the Secretary shall serve as the Financial Disclosure Coordinator (“Coordinator”) for the District as required by the Florida Commission on Ethics (“Commission”). The Coordinator shall create, maintain and update a list of the names, e-mail addresses, physical addresses, and names of the agency of, and the office or position held by, all Supervisors and other persons required by Florida law to file a statement of financial interest due to his or her affiliation with the District (“Reporting Individual”). The Coordinator shall provide this list to the Commission by February 1 of each year, which list shall be current as of December 31 of the prior year. Each Supervisor and Reporting Individual shall promptly notify the Coordinator in writing if there are any changes to such person’s name, e-mail address, or physical address. Each Supervisor and Reporting Individual shall promptly notify the Commission in the manner prescribed by the Commission if there are any changes to such person’s e-mail address.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented: §§ 112.31446(3), 112.3145(8)(a)1., 119.07, 119.0701, 190.006, Fla. Stat.
Rule 1.3	Public Meetings, Hearings, and Workshops.

	1.	Notice. Except in emergencies, or as otherwise authorized or required by statute or these Rules, at least seven (7) days’, but not more than thirty (30) days’ public notice shall be given of any public meeting, hearing or workshop of the Board. Public notice shall be given by publication in a newspaper of general circulation within the county or counties in which the District is located. A newspaper is deemed to be a newspaper of “general circulation” in the county in which the District is located if such newspaper has been in existence for two (2) years at the time of publication of the applicable notice (unless no newspaper within the county has been published for such length) and satisfies the criteria of section 50.011(1) of the Florida Statutes, or if such newspaper is a direct successor of a newspaper which has been so published, as such provisions may be amended from time to time by law. The annual meeting notice required to be published by Section 189.015 of the Florida Statutes, shall be published as provide in Chapter 50 of the Florida Statutes, and such notice published consistent therewith shall satisfy the requirement to give at least seven (7) days’ public notice as required herein. Each Notice shall state, as applicable:
	a.	The date, time and place of the meeting, hearing or workshop;

	a.	A brief description of the nature, subjects, and purposes of the meeting, hearing, or workshop;
	b.	The District office address for the submission of requests for copies of the agenda, as well as a contact name and telephone number for verbal requests for copies of the agenda; and

	a.	The following or substantially similar language: “Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting/hearing/workshop is asked to advise the District Office at least forty-eight (48) hours before the meeting/hearing/workshop by contacting the District Manager at (904) 940-5850. If you are hearing or speech impaired, please contact the Florida Relay Service at 1 (800) 955-8770 or 1 (800) 955-8771, who can aid you in contacting the District Office.”
	b.	The following or substantially similar language: “A person who decides to appeal any decision made at the meeting/hearing/workshop with respect to any matter considered at the meeting/hearing/workshop is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made including the testimony and evidence upon which the appeal is to be based.”
	c.	The following or substantially similar language: “The meeting [or hearing or workshop] may be continued in progress without additional notice to a time, date, and location stated on the record.”

The date, time, and place of each meeting, hearing, or workshop of the Board shall additionally be posted on the District’s website at least seven (7) days prior to such meeting, hearing, or workshop.
	1.	Mistake. In the event that a meeting is held under the incorrect assumption that notice required by law and these Rules has been given, the Board at its next properly noticed meeting shall cure such defect by considering the agenda items from the prior meeting individually and anew.
	2.	Agenda. The District Manager, under the guidance of District Counsel and the Chairperson or Vice-Chairperson, shall prepare an agenda of the meeting/hearing/workshop. The agenda and any meeting materials available in an electronic format, excluding any i) confidential and ii) confidential and exempt information, shall be available to the public at least seven (7) days before the meeting/hearing/workshop, except in an emergency. Meeting materials shall be defined as, and limited to, the agenda, meeting minutes, resolutions, and agreements of the District that District staff deems necessary for Board approval. Inclusion of additional materials for Board consideration other than those defined herein as “meeting materials” shall not convert such materials into “meeting materials.” For good cause, the agenda may be changed after it is first made available for distribution, and additional materials may be added or provided under separate cover at the meeting. The requirement of good cause shall be liberally construed to allow the District to efficiently conduct business and to avoid the expenses associated with special meetings.

The District may, but is not required to, use the following format in preparing its agenda for its regular meetings:
Call to order Roll call
Public comments Organizational matters Review of minutes
Specific items of old business Specific items of new business Staff reports
	a.	District Counsel
	b.	District Engineer
	c.	District Manager
	1.	Financial Report
	2.	Approval of Expenditures Supervisor’s requests and comments
Adjournment

	1.	Minutes. The Secretary shall be responsible for preparing and keeping the minutes of each meeting of the Board. Minutes shall be corrected and approved by the Board at a subsequent meeting. The Secretary may work with other staff members in preparing draft minutes for the Board’s consideration.
	2.	Special Requests. Persons wishing to receive, by mail, notices or agendas of meetings, may so advise the District Manager or Secretary at the District Office. Such persons shall furnish a mailing address in writing and shall be required to pre-pay the cost of the copying and postage.

	1.	Emergency Meetings. The Chairperson, or Vice-Chairperson if the Chairperson is unavailable, upon consultation with the District Manager and District Counsel, if available, may convene an emergency meeting of the Board without first having complied with sections (1) and (3) of this Rule, to act on emergency matters that may affect the public health, safety, or welfare. Whenever possible, the District Manager shall make reasonable efforts to provide public notice and notify all Board members of an emergency meeting twenty-four (24) hours in advance. Reasonable efforts may include telephone notification. Notice of the emergency meeting must be provided both before and after the meeting on the District’s website, if it has one. Whenever an emergency meeting is called, the District Manager shall be responsible for notifying at least one newspaper of general circulation within the county in which the District is located. After an emergency meeting, the Board shall publish in a newspaper of general circulation within the county in which the District is located, the time, date and place of the emergency meeting, the reasons why an emergency meeting was necessary, and a description of the action taken. Actions taken at an emergency meeting may be ratified by the Board at a regularly noticed meeting subsequently held.

	1.	Public Comment. The Board shall set aside a reasonable amount of time at each meeting for public comment and members of the public shall be permitted to provide comment on any proposition before the Board. The portion of the meeting generally reserved for public comment shall be identified in the agenda. Policies governing public comment may be adopted by the Board in accordance with Florida law.
	2.	Budget Hearing. Notice of hearing on the annual budget(s) shall be in accord with Section 190.008 of the Florida Statutes. Once adopted in accord with Section
190.008 of the Florida Statutes, the annual budget(s) may be amended from time to time by action of the Board or as otherwise provided in the resolution approving the annual budget(s). Approval of invoices by the Board in excess of the funds allocated to a particular budgeted line item shall serve to amend the budgeted line item.
	1.	Public Hearings. Notice of required public hearings shall contain the information required by applicable Florida law and by these Rules applicable to meeting notices and shall be mailed and published as required by Florida law. The District Manager shall ensure that all such notices, whether mailed or published, contain the information required by Florida law and these Rules and are mailed and published as required by Florida law. Public hearings may be held during Board meetings when the agenda includes such public hearing.

	1.	Participation by Teleconference/Videoconference. District staff may participate in Board meetings by teleconference or videoconference. Board members may also participate in Board meetings by teleconference or videoconference if in the good judgment of the Board extraordinary circumstances exist; provided however, at least three Board members must be physically present at the meeting location to establish a quorum. Such extraordinary circumstances shall be presumed when a Board member participates by teleconference or videoconference, unless a majority of the Board members physically present determines that extraordinary circumstances do not exist.

	1.	Board Authorization. The District has not adopted Robert’s Rules of Order. For each agenda item, there shall be discussion permitted among the Board members during the meeting. Unless such procedure is waived by the Board, approval or disapproval of resolutions and other proposed Board actions shall be in the form of a motion by one Board member, a second by another Board member, and an affirmative vote by the majority of the Board members present. Any Board member, including the Chairperson, can make or second a motion.

	1.	Continuances. Any meeting or public hearing of the Board may be continued without re-notice or re-advertising provided that:

	a.	The Board identifies on the record at the original meeting a reasonable need for a continuance;
	b.	The continuance is to a specified date, time, and location publicly announced at the original meeting; and

	a.	The public notice for the original meeting states that the meeting may be continued to a date and time and states that the date, time, and location of any continuance shall be publicly announced at the original meeting and posted at the District Office immediately following the original meeting.

	1.	Attorney-Client Sessions. An Attorney-Client Session is permitted when the District’s attorneys deem it necessary to meet in private with the Board to discuss pending litigation to which the District is a party before a court or administrative agency or as may be authorized by law. The District’s attorney must request such session at a public meeting. Prior to holding the Attorney-Client Session, the District must give reasonable public notice of the time and date of the session and
the names of the persons anticipated to attend the session. The session must commence at an open meeting in which the Chairperson or Vice-Chairperson announces the commencement of the session, the estimated length of the session, and the names of the persons who will be attending the session. The discussion during the session is confined to settlement negotiations or strategy related to litigation expenses or as may be authorized by law. Only the Board, the District’s attorneys (including outside counsel), the District Manager, and the court reporter may attend an Attorney-Client Session. During the session, no votes may be taken and no final decisions concerning settlement can be made. Upon the conclusion of the session, the public meeting is reopened, and the Chairperson or Vice-Chairperson must announce that the session has concluded. The session must be transcribed by a court-reporter and the transcript of the session filed with the District Secretary within a reasonable time after the session. The transcript shall not be available for public inspection until after the conclusion of the litigation.
	1.	Security and Firesafety Board Discussions. Portions of a meeting which relate to or would reveal a security or firesafety system plan or portion thereof made confidential and exempt by section 119.071(3)(a), Florida Statutes, are exempt from the public meeting requirements and other requirements of section 286.011, Florida Statutes, and section 24(b), Article 1 of the State Constitution. Should the Board wish to discuss such matters, members of the public shall be required to leave the meeting room during such discussion. Any records of the Board’s discussion of such matters, including recordings or minutes, shall be maintained as confidential and exempt records in accordance with Florida law.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented: §§ 189.069(2)(a)16, 190.006, 190.007, 190.008, 286.0105, 286.011, 286.0113, 286.0114, Fla. Stat.
Rule 1.4	Internal Controls to Prevent Fraud, Waste and Abuse

	1.	Internal Controls.	The District shall establish and maintain internal controls designed to:

	a.	Prevent and detect “fraud,” “waste” and “abuse” as those terms are defined in section 11.45(1),
	b.	Florida Statutes; and

	a.	Promote and encourage compliance with applicable laws, rules contracts, grant agreements, and best practices; and

	a.	Support economical and efficient operations; and

	a.	Ensure reliability of financial records and reports; and

	a.	Safeguard assets.

	1.	Adoption. The internal controls to prevent fraud, waste and abuse shall be adopted and amended by the District in the same manner as District policies.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: § 218.33(3), Fla. Stat.
Rule 2.0	Rulemaking Proceedings.

	1.	Commencement of Proceedings. Proceedings held for adoption, amendment, or repeal of a District rule shall be conducted according to these Rules, in accordance with the requirements of Section 190.011(5) of the Florida Statutes, and Chapter 120 of the Florida Statutes, including but not limited to Section 120.81(2)(b) of the Florida Statutes. Rulemaking proceedings shall be deemed to have been initiated upon publication of a Notice of Rule Development by the District as required by Section 2 of this Rule. A “rule” is a District statement of general applicability that implements, interprets, or prescribes law or policy, or describes the procedure or practice requirements of the District. Nothing herein shall be construed as requiring the District to consider or adopt rules unless required by Chapter 190 of the Florida Statutes. Policies adopted by the District which do not consist of rates, fees, rentals or other monetary charges may be, but are not required to be, implemented through rulemaking proceedings.

	1.	Requirements of a Rule. All District rules as drafted shall:

	a.	Contain only one subject;

	a.	Include readable language, meaning it avoids i) the use of obscure words and unnecessarily long or complicated constructions, and ii) the use of unnecessary technical or specialized language that is understood only by members of particular trades or professions;
	b.	Be indefinite such that the rule does not include a provision whereby the rule, or a portion thereof, automatically expires or is repealed on a specific date or at the end of a specified period, unless otherwise expressly authorized by law; and

	a.	Only incorporate material by reference in compliance with Section 120.54(1)(i) of the Florida Statutes.

	1.	Statement of Estimated Regulatory Costs. Before adopting, amending, or repealing any rule, other than an emergency rule, the District may prepare a statement of estimated regulatory costs (“SERC”) based on the factors set forth in Section 120.541(2) of the Florida Statutes. The District shall prepare a SERC for a proposed rule if in accordance with the requirements of Section 120.541(2) of the Florida Statutes if: i) the proposed rule will have an adverse economic impact on small business; or ii) the proposed rule is likely to directly or indirectly increase regulatory costs in excess of $200,000 in the aggregate in the state within one (1) year after implementation of the rule.

	1.	Notice of Rule Development.
	a.	Except when the intended action is the repeal of a rule, the District shall provide notice of the development of a proposed rule (“Notice of Rule Development”) setting forth the following:

	i.	the subject area to be addressed by rule development;

	i.	A short, plain explanation of the purpose and effect of the proposed rule;

	i.	The grant of rulemaking authority for the proposed rule;

	i.	The law being implemented;

	i.	The proposed rule number; and

	i.	If available, either the preliminary text of the proposed rule and any incorporated documents, or a statement of how a person may promptly obtain, without cost, a copy of any preliminary draft of such rule or documents.

	a.	The Notice of Rule Development shall be published in a newspaper of general circulation within the county or counties in which the District is located at least seven (7) days prior to the Notice of Rulemaking required by Section 5 of this Rule, and at least thirty-five (35) days prior to the intended action.

	1.	Notice of Rulemaking.
	a.	Prior to the adoption, amendment, or repeal of any rule other than an emergency rule, the District shall provide notice of its intended action (the “Notice of Rulemaking”) setting forth the following:

	i.	A short, plain explanation of the purpose and effect of the proposed rule;

	i.	The proposed rule number;

	i.	A summary of the proposed rule or amendment;

	v.	The grant of rulemaking authority for the proposed rule;

	v.	The law being implemented or interpreted;

	v.	The name, e-mail address, and telephone number of the agency employee who may be contacted regarding the intended action;
	vi.	A concise summary of the District’s statement of the estimated regulatory costs, if one has been prepared, based on the factors set forth in Section 120.541(2) of the Florida Statutes, that describes the regulatory impact of the rule in readable language;
	vii.	The District’s website where the statement of estimated regulatory costs can be viewed, in its entirety, if one has been prepared;
	viii.	A statement that any person who wishes to provide the District with a lower cost regulatory alternative as provided by Section 120.541(1), must do so in writing within twenty-one (21) days after publication of the notice;
	ix.	A statement as to whether, based on the SERC or other information expressly relied upon and described by the District if no statement of regulatory costs is required, the proposed rule is expected to require legislative ratification pursuant to Section 120.541(3) of the Florida Statutes;

	x.	The date, time, and location of the public hearing on the proposed rule;
	xi.	The name, address, and telephone number of the District contact person who can provide information about the public hearing; and

	x.	A reference to both the date on which and the place where the Notice of Rule Development required by Section 4 of this Rule appeared, except when the intended action is the repeal of a rule.

	a.	The Notice of Rulemaking shall be published in a newspaper of general circulation within the county or counties in which the District is located at least seven (7) days after the Notice of Rule Development required by Section 4 of this Rule, and at least twenty-eight (28) days prior to the intended action. If the Notice of Rulemaking is not published within one-hundred eighty (180) days of the publication of the Notice of Rule Development, then the District’s Board shall approve a concise statement at least seven (7) days prior to the conclusion of the one-hundred eighty
(180) day timeframe identifying the reason for the delay, which may be supplemented quarterly until the District has adopted the proposed rule.
	a.	The Notice of Rulemaking shall be mailed or delivered electronically to all persons named in the proposed rule and to all persons who, at least fourteen
(14) days before publication of the notice, have made requests of the District for advance notice of its rulemaking proceedings. Any person may file a written request with the District Manager to receive notice of the District’s rulemaking proceedings. Such persons must furnish a mailing address or e-
mail address, and may be required to pay the cost of copying and mailing as applicable.

	a.	As of the date of publication of the Notice of Rulemaking, the Board shall make available for public inspection and shall provide, upon request and payment of the cost of copies, the proposed rule, including all material proposed to be incorporated by reference.
	2.	Modification of Rules.

	a.	Technical Changes.

	i.	Prior to rule adoption, the District shall publish a notice of correction (“Notice of Correction”) if any of the information that is required to be included in the Notice of Rulemaking, including technical changes that correct citations or grammatical, typographical or similar errors that do not otherwise affect the substance of the rule, is omitted or is incorrect. A Notice of Correction cannot be used to make substantive changes to the rule text. The Notice of Correction shall be published in a newspaper of general circulation within the county or counties in which the District is located at least seven (7) days prior to the intended action.

	i.	After rule adoption, a technical change to a rule may be approved at any time by the District. Promptly thereafter, a Notice of Correction shall be published by the District in the manner set forth in Section 6(a)(i) of this Rule.
	b.	Substantive Changes.
	i.	Prior to rule adoption, the District shall publish a notice of change (“Notice of Change”) if there is any substantive change, other than a technical change that corrects citations or grammatical, typographical or similar errors that do not otherwise affect the substance of the rule, to a proposed rule, including any material incorporated by reference, or to a SERC. The Notice of Change must address a summary of the change and shall be published in a newspaper of general circulation within the county or counties in which the District is located at least twenty-one (21) days prior to the intended action. The Notice of Change shall also be sent to those persons set forth in Section 5(C) of this Rule that have made requests of the District for advance notice of its rulemaking proceedings. Any substantive change must be either be:

	1.	Supported by the record of the public hearing held on the proposed rule;
	2.	In response to written materials submitted to the District; or

	1.	In response to an objection with the proposed rule by the District Board.

	i.	After rule adoption, a substantive change to a rule shall be effectuated by initiating rulemaking as set forth in this Rule.
	2.	Withdrawal of Proposed Rules.
	a.	Prior to the adoption of a rule, the District may elect to withdraw the proposed rule in whole or in part. After a rule has become effective, the District may only amend or repeal the rule through initiating the rulemaking procedures set forth in this Rule.
	b.	Prior to the adoption of a rule, the District shall withdraw the proposed rule if the District has either failed to adopt such rule within one-hundred eighty
(180) days of the publication of the Notice of Rule Development required by Section 4 of this Rule or to approve a concise statement at least seven
(7) days prior to the conclusion of the one-hundred eighty (180) day timeframe identifying the reason for the delay, which may be supplemented quarterly until the District has adopted the proposed rule.
	a.	In the event of a withdrawal of a proposed rule, the District shall publish a notice (“Notice of Rule Withdrawal”) in a newspaper of general circulation within the county or counties in which the District is located, and shall provide notice to those persons set forth in Section 5(c) of this Rule that have made requests of the District for advance notice of its rulemaking proceedings.

	a.	Within fifteen (15) days after the end of each calendar quarter, the District shall compile and post on its website a list of each failure to publish a Notice of Rulemaking within the timeframe prescribed by Section 5(b) of this Rule, which list shall include the information set forth in Section 120.54(3)(d)(7) of the Florida Statutes. The District is only required to provide such posting in any calendar quarter(s) in which there is an actual failure to timely publish a Notice of Rulemaking, if any.

	1.	Rule Development Workshops.

	a.	Whenever requested in writing by any affected person, the District must conduct a rule development workshop prior to proposing rules for adoption for the purposes of rule development or information gathering for the preparation of the SERC, unless the Chairperson explains in writing why a workshop is unnecessary. The District may initiate a rule development workshop, but is not required to do so.
	b.	If a workshop is held, the District must ensure that the person(s) responsible for preparing the rule and the SERC, if applicable, are available to explain the District’s proposed rule and to respond to questions or comments regarding the rule being developed.

	a.	The notice of any workshop shall be published in a newspaper of general circulation within the county or counties in which the District is located at least fourteen (14) days prior to the workshop setting forth the following:
	i.	The place, date, and time of the workshop;
	ii.	The subject area that will be addressed; and
	iii.	The District Manager’s contact information.

	1.	Petitions to Initiate Rulemaking.

	a.	All Petitions to Initiate Rulemaking Proceedings must contain the name, address, and telephone number of the petitioner, the specific action requested, the specific reason for adoption, amendment, or repeal, the date submitted, the text of the proposed rule, and the facts showing that the petitioner is regulated by the District or has a substantial interest in the rulemaking. District staff shall forward a copy of the petition to the District’s Board within seven (7) days of its receipt.

	a.	If the petition is directed to an adopted rule, within thirty (30) days following the date of filing a petition, the District shall either i) initiate rulemaking proceedings, ii) otherwise comply with the requested action, or
iii) deny the petition with a written statement of its reasons for the denial.

	a.	If the petition is directed to an unadopted rule, within thirty (30) days following the date of filing a petition, the District shall either i) initiate rulemaking, or ii) set a public hearing to consider whether the public interest is served adequately by the application of the proposed rule on a case-by-case basis, as contrasted with its formal adoption as a rule.

	i.	If the District elects to hold a public hearing, notice of the public hearing (“Notice of Rulemaking Petition Public Hearing”) shall be published in a newspaper of general circulation within the county or counties in which the District is located. The public hearing shall be held by the District within thirty (30) days after publication of the Notice of Rulemaking Petition Public Hearing.

	i.	Not later than thirty (30) days following the date of the public hearing held pursuant to Section 9(c)(i) of this Rule, the District
shall either i) initiate rulemaking proceedings, ii) otherwise comply with the requested action, or iii) deny the petition with a written statement of its reasons for the denial.

	1.	If the District decides to initiate rulemaking it shall proceed with the rulemaking process as set forth in this Rule.

	1.	If the District decides to not initiate rulemaking or otherwise comply with the requested action, the District shall publish a statement of its reasons for not initiating rulemaking or otherwise complying with the requested action and of any changes it will make in the scope or application of the unadopted rule (the “Notice of Denial of Rulemaking Petition”). The Notice of Denial of Rulemaking Petition shall be published in a newspaper of general circulation within the county or counties in which the District is located.

	a.	Nothing in this Rule shall be construed as requiring the District to adopt, amend, or repeal a rule as initiated by petition.
	2.	Public Hearing.

	a.	The District may, or, upon the written request of any affected person received within twenty-one (21) days after the date of publication of the Notice of Rulemaking, shall, provide a public hearing for the presentation of evidence, argument, and oral statements, within the reasonable conditions and limitations imposed by the District to avoid duplication, irrelevant comments, unnecessary delay, or disruption of the proceedings. When a public hearing is held, the District shall ensure that staff is available to explain the proposed rule and to respond to questions or comments regarding the proposed rule. Written statements may be submitted by any person prior to or at the public hearing. All timely submitted written statements shall be considered by the District and made part of the rulemaking record.
	b.	The District shall publish notice of the public hearing (“Notice of Public Hearing”) in a newspaper of general circulation within the county or counties in which the District is located, either in the text of the Notice of Rulemaking or in a separate publication at least seven (7) days before the scheduled public hearing. The Notice of Public Hearing shall include the following information:

	i.	The date, time, and location of the public hearing; and

	i.	The name, address, and telephone number of the District contact person who can provide information about the public hearing.
	2.	Emergency Rule Adoption.

	a.	The Board may adopt an emergency rule if it finds that immediate danger to the public health, safety, or welfare exists which requires immediate action or if the Legislature authorizes the District to adopt emergency rules. The District may use any procedure which is fair under the circumstances in the adoption of an emergency rule as long as it protects the public interest as determined by the District.

	a.	At the time or prior to the adoption of an emergency rule, the District shall post on its website a notice regarding its adoption of the emergency rule (the “Notice of Emergency Rule”) which includes the specific facts and reasons for finding an immediate danger to the public health, safety, or welfare and its reasons for concluding that procedure used is fair under the circumstances. The Notice of Emergency Rule shall thereafter be promptly published in a newspaper of general circulation within the county or counties in which the District is located, and shall include the following information:

	i.	The full text of the rule(s); and

	i.	The District’s findings of immediate danger, necessity, and procedural fairness or a citation to the grant of emergency rulemaking authority.

	a.	An emergency rule shall be effective immediately upon adoption by the District, or on a date less than twenty (20) days thereafter if specified in the emergency rule if the District finds that a later effective date is necessary because of immediate danger to the public health, safety, or welfare. An emergency rule may not be effective for a period of more than ninety (90) days after adoption and may not be renewable, unless the District has initiated rulemaking to adopt rules addressing the subject of the emergency rule and either i) a challenge to the proposed rules has been filed and remains pending or ii) the proposed rules are awaiting ratification by the Legislature, if applicable. Nothing in this paragraph prohibits the District from adopting a rule identical to the emergency rule through the non-emergency rulemaking procedures set forth in this Rule.
	i.	If an emergency rule is being renewed in accordance with Section 11(d) of this Rule, notice of the renewal of the emergency rule (the “Notice of Renewal of Emergency Rule”) shall be published before the expiration of the existing emergency rule. The Notice of Renewal of Emergency Rule shall be published in a newspaper of general circulation within the county or counties in which the
District is located and shall include the specific facts and reasons for such renewal.

	i.	For emergency rules with an effective period of longer than ninety
(90) days which are intended to replace an existing rule, the Rulemaking Record for the existing rule, as required by Section 13 of this Rule, shall specifically identify the emergency rule that is intended to supersede the existing rule as well as the date that the emergency rule was adopted by the District.

	a.	The District may supersede an emergency rule in effect through the adoption of another emergency rule before the superseded rule expires. The District shall post on its website and publish a Notice of Emergency Rule, in accordance with Section 11(b) of this Rule, identifying the reason for adopting the superseding rule. The superseding rule shall not be in effect longer than the duration of the effective period of the superseded rule.
	b.	The District may make technical changes to an emergency rule within the first seven (7) days after the rule is adopted, and such changes shall be published in a Notice of Correction as set forth in Section 6(a) of this Rule.

	a.	The District may repeal an emergency rule before it expires by publishing a notice (“Notice of Repeal of Emergency Rule”) in a newspaper of general circulation within the county or counties in which the District is located. The Notice of Repeal of Emergency Rule shall include the following information:

	i.	The full text of the emergency rule and a summary thereof;

	i.	The rule number; and

	i.	A short and plain explanation as to why the conditions specified in the Notice of Emergency Rule no longer require the emergency rule.
	2.	Negotiated Rulemaking. The District may use negotiated rulemaking in developing and adopting rules pursuant to Section 120.54(2)(d) of the Florida Statutes, except that any notices required under Section 120.54(2)(d) of the Florida Statutes, may be published in a newspaper of general circulation within the county or counties in which the District is located.

	1.	Rulemaking Record. In all rulemaking proceedings, the District shall compile and maintain a rulemaking record (“Rulemaking Record”) which shall be on file with the District at least twenty-one (21) days prior to the proposed adoption date of the rule. The Rulemaking Record shall include, as applicable:
	a.	A copy of the rule;
	b.	Any material incorporated by reference in the rule;

	a.	A detailed written statement of the facts and circumstances justifying the proposed rule;
	b.	Any SERC for the rule, if required by Section 120.54(3)(b)1. of the Florida Statutes or otherwise prepared, and any information created or used by the District in determining whether a SERC is required;

	a.	A statement of the extent to which the proposed rule relates to federal standards on rules on the same subject;

	a.	The Notice of Rule Development, Notice of Rulemaking, and notice(s) of any workshops held pursuant to Section 8 of this Rule; and
	b.	If an emergency rule is intended to supersede an existing rule, the emergency rule number and the date that the emergency rule was adopted by the District.

	1.	Petitions to Challenge Rules.

	a.	Any person substantially affected by a proposed or existing rule may seek an administrative determination of the invalidity of the rule on the ground that the rule is an invalid exercise of the District’s authority.

	i.	A petition alleging the invalidity of a proposed rule shall be filed within twenty-one (21) days after the date of publication of Notice of Rulemaking, within ten (10) days after the final public hearing is held on the proposed rule; within twenty (20) days after the SERC or revised SERC has been prepared and made available as provided in Section 120.541(1)(d) of the Florida Statutes, if applicable; or within twenty (20) days after the date of publication of the Notice of Rule Withdrawal required by Section 7(c) of this Rule.
	ii.	A petition alleging the invalidity of an existing rule may be filed at any time during which the rule is in effect.

	a.	The petition seeking an administrative determination must state with particularity the provisions alleged to be invalid with sufficient explanation of the facts or grounds for the alleged invalidity and facts sufficient to show that the person challenging a proposed or existing rule is substantially affected by it. A person who is not substantially affected by the proposed rule as initially noticed, but who is substantially affected by the rule as a result of a change, may challenge any provision of the resulting proposed rule.
	b.	The petition shall be filed with the District. Within ten (10) days after receiving the petition, or seven (7) days if the challenge relates to an emergency rule, the Chairperson shall, if the petition complies with the requirements of subsection (b) of this section, designate any member of the Board (including the Chairperson), District Manager, District Counsel, or other person as a hearing officer who shall conduct a hearing within thirty
(30) days thereafter, or fourteen (14) days if the challenge relates to an emergency rule, unless the petition is withdrawn or a continuance is granted by agreement of the parties. The failure of the District to follow the applicable rulemaking procedures or requirements in this Rule shall be presumed to be material; however, the District may rebut this presumption by showing that the substantial interests of the petitioner and the fairness of the proceedings have not been impaired.

	a.	At the hearing, the petitioner and the District shall be adverse parties. Other substantially affected persons may join the proceedings as intervenors on appropriate terms which shall not unduly delay the proceedings.
	b.	Hearings held under this section shall be de novo in nature. For proposed rules, the petitioner has the burden to prove by a preponderance of the evidence that it would be substantially affected by the proposed rule, and the District has the burden to prove by a preponderance of the evidence that the proposed rule is not an invalid exercise of delegated legislative authority as to the objections raised. For existing rules, the petitioner has a burden of proving by a preponderance of the evidence that the existing rule is an invalid exercise of District authority as to the objections raised. During the hearing, the hearing officer may:

	i.	Administer oaths and affirmations;

	i.	Rule upon offers of proof and receive relevant evidence;

	i.	Regulate the course of the hearing, including any pre-hearing matters;
	ii.	Enter orders; and

	i.	Make or receive offers of settlement, stipulation, and adjustment.

	a.	Within thirty (30) days after the hearing, or fourteen (14) days of the challenge relate to an emergency rule, the hearing officer shall render a decision and state the reasons therefor in writing. The hearing officer’s order shall be considered final agency action. The hearing officer may declare all or part of a proposed or existing rule invalid. For a proposed rule, the proposed rule or provision thereof declared invalid shall not be adopted unless the decision of the hearing officer is reversed on appeal. In
the event part of a proposed rule is declared invalid, the District may, in its sole discretion, withdraw the proposed rule in its entirety. For an existing rule, the rule or part thereof declared invalid shall become void when the time for filing an appeal expires. In the event that a proposed or existing rule has been declared invalid in whole or part, the District shall promptly publish notice of such occurrence published in a newspaper of general circulation within the county or counties in which the District is located.

	1.	Variances and Waivers. A “variance” means a decision by the District to grant a modification to all or part of the literal requirements of a rule to a person who is subject to the rule. A “waiver” means a decision by the District not to apply all or part of a rule to a person who is subject to the rule. Variances and waivers from District rules may be granted subject to the following:

	a.	Variances and waivers shall be granted when the person subject to the rule demonstrates that the purpose of the underlying statute will be or has been achieved by other means by the person, and when application of the rule would create a substantial hardship or would violate principles of fairness. For purposes of this section, “substantial hardship” means a demonstrated economic, technological, legal, or other type of hardship to the person requesting the variance or waiver. For purposes of this section, “principles of fairness” are violated when the literal application of a rule affects a particular person in a manner significantly different from the way it affects other similarly situated persons who are subject to the rule.
	b.	A person who is subject to regulation by a District rule may file a petition with the District, requesting a variance or waiver from the District’s rule. Each petition shall specify:

	i.	The rule from which a variance or waiver is requested;

	i.	The type of action requested;
	ii.	The specific facts that would justify a waiver or variance for the petitioner; and
	iii.	The reason why the variance or the waiver requested would serve the purposes of the underlying statute.

	a.	The District shall review the petition and may request only that information needed to clarify the petition or to answer new questions raised by or directly related to the petition. If the petitioner asserts that any request for additional information is not authorized by law or by rule of the District, the District shall proceed, at the petitioner’s written request, to process the petition.
	b.	The Board shall grant or deny a petition for variance or waiver and shall announce such disposition at a publicly held meeting of the Board, within ninety (90) days after receipt of the original petition, the last item of timely requested additional material, or the petitioner’s written request to finish processing the petition. The District’s statement granting or denying the petition shall contain a statement of the relevant facts and reasons supporting the District’s action. The District shall maintain a record of the type and disposition of each petition filed.
	2.	Review of Adopted Rules.

	a.	By January 1, 2026, District staff shall prepare a report that summarizes the District’s existing rules anticipated to be reviewed during the current fiscal year, if any, and the recommended action on each rule (the “Existing Rule Review Report”). The Existing Rule Review Report shall be presented to the District’s Board at a noticed Board meeting as soon as practicable after preparation by District staff. District staff shall continue to annually prepare an updated Existing Rule Review Report by January 1 of each year until all District rules have been reviewed. The District is not bound to review its existing rules in accordance with the schedule set forth in an Existing Rule Review Report, but is required to complete the review of at least twenty (20%) percent of its existing rules per year until all existing rules have been reviewed in accordance with this Section. In any event, all existing rules of the District shall be reviewed by July 1, 2030.

	a.	Any new rule adopted after July 1, 2025, must be reviewed in the fifth year following adoption. Such review must be completed before the day that marks the sixth year since the adoption of the rule.
	b.	In conducting its rule review process, the District shall determine whether each rule:
	i.	Is a valid exercise of delegated legislative authority;
	ii.	Has current statutory authority;
	iii.	Reiterates or paraphrases statutory material;
	iv.	Is in proper form;

	i.	Is consistent with expressed legislative intent pertaining to the specific provisions of law which the rule implements;

	i.	Requires a technical or substantive update to reflect current use; and
	ii.	Requires updated references to statutory citations and incorporated materials.

	a.	By April 1 of each year in which a rule review is being undertaken, the District shall adopt a resolution evidencing the completion of rule review and authorizing one of the following actions relative to its rule review (the “Rule Review Resolution”):

	i.	If the District determines that no change is necessary, the District Rule Review Resolution shall include the following information:

	1.	A copy of the reviewed rule;

	1.	A written statement of its intended action; and

	1.	Its assessment of factors specified in Section 16(c) of this Rule.
	ii.	If the District determines that one or more technical changes are necessary, the District Rule Review Resolution shall include the following information:

	1.	A copy of the reviewed rule and the recommended technical change or changes coded by underlining new text and striking through deleted text;

	1.	A written statement of its intended action;

	1.	Its assessment of the factors specified in Section 16(c) of this Rule; and

	1.	The facts and circumstances justifying the technical change or changes to the reviewed rule.
	ii.	If the District determines that the rule requires a substantive change, the District shall promptly initiate rulemaking in accordance with this Rule to make all changes, including any technical changes, and the District Rule Review Resolution shall include the following information:

	1.	A copy of the reviewed rule;

	1.	The recommended change or changes coded by underlining new text and striking through deleted text;

	1.	A written statement of its intended action; and
	2.	Its assessment of factors specified in Section 16(c) of this Rule.
	ii.	If the District determines that the rule should be repealed, the District shall promptly initiate the repeal the rule in accordance with this Rule, and the District Rule Review Resolution shall include the following information:
	1.	A written statement of its intended action; and

	1.	Its assessment of factors specified in subsection 16(c) of this Rule.
	b.	The rule review is completed upon the District’s adoption of the Rule Review Resolution and, if there is a substantive change or repeal of a rule approved the Board, the timely commencement of the rulemaking or rule repeal process set forth in this Rule. Promptly after completion of the rule review, the District shall publish a notice of the completed rule review (“Notice of Completed Rule Review”) in a newspaper of general circulation within the county or counties in which the District is located. The Notice of Completed Rule Review shall identify the action taken by the District with respect to the reviewed rule.

	1.	Rates, Fees, Rentals and Other Charges. All rates, fees, rentals, or other charges shall be subject to rulemaking proceedings.

Specific Authority: §§ 190.011(5), 190.011(15), 190.035, Fla. Stat.
Law Implemented: §§ 120.54, 120.542, 120.5435, 120.56, 120.81(2), 190.011(5), 190.035(2), Fla. Stat.
Rule 3.0	Competitive Purchase.

	1.	Purpose and Scope.  In order to comply with Sections 190.033(1) through (3),
287.055 and 287.017 of the Florida Statutes, the following provisions shall apply to the purchase of Professional Services, insurance, construction contracts, design-build services, goods, supplies, and materials, Contractual Services, and maintenance services.

	1.	Board Authorization. Except in cases of an Emergency Purchase, a competitive purchase governed by these Rules shall only be undertaken after authorization by the Board.

	1.	Definitions.

	a.	“Competitive Solicitation” means a formal, advertised procurement process, other than an Invitation to Bid, Request for Proposals, or Invitation to Negotiate, approved by the Board to purchase commodities and/or services which affords vendors fair treatment in the competition for award of a District purchase contract.

	a.	“Continuing Contract” means a contract for Professional Services entered into in accordance with Section 287.055 of the Florida Statutes, between the District and a firm, whereby the firm provides Professional Services to the District for projects in which the costs do not exceed two million dollars ($2,000,000), for a study activity when the fee for such Professional Services to the District does not exceed two hundred thousand dollars ($200,000), or for work of a specified nature as outlined in the contract with the District, with no time limitation except that the contract must provide a termination clause (for example, a contract for general District engineering services). Firms providing Professional Services under Continuing Contracts shall not be required to bid against one another.

	a.	“Contractual Service” means the rendering by a contractor of its time and effort rather than the furnishing of specific commodities. The term applies only to those services rendered by individuals and firms who are independent contractors. Contractual Services do not include auditing services, Maintenance Services, or Professional Services as defined in Section 287.055(2)(a) of the Florida Statutes, and these Rules. Contractual Services also do not include any contract for the furnishing of labor or materials for the construction, renovation, repair, modification, or demolition of any facility, building, portion of building, utility, park, parking lot, or structure or other improvement to real property entered into pursuant to Chapter 255 of the Florida Statutes, and Rules 3.5 or 3.6.

	a.	“Design-Build Contract” means a single contract with a Design-Build Firm for the design and construction of a public construction project.
	b.	“Design-Build Firm” means a partnership, corporation or other legal entity that:
	i.	Is certified under Section 489.119 of the Florida Statutes, to engage in contracting through a certified or registered general contractor or a certified or registered building contractor as the qualifying agent; or
	ii.	Is certified under Section 471.023 of the Florida Statutes, to practice or to offer to practice engineering; certified under Section 481.219 of the Florida Statutes, to practice or to offer to practice architecture; or certified under Section 481.319 of the Florida Statutes, to practice or to offer to practice landscape architecture.

	a.	“Design Criteria Package” means concise, performance-oriented drawings or specifications for a public construction project. The purpose of the Design Criteria Package is to furnish sufficient information to permit Design-Build Firms to prepare a bid or a response to the District’s Request for Proposals, or to permit the District to enter into a negotiated Design-Build Contract. The Design Criteria Package must specify performance-based criteria for the public construction project, including the legal description of the site, survey information concerning the site, interior space requirements, material quality standards, schematic layouts and conceptual design criteria of the project, cost or budget estimates, design and construction schedules, site development requirements, provisions for utilities, stormwater retention and disposal, and parking requirements applicable to the project. Design Criteria Packages shall require firms to submit information regarding the qualifications, availability, and past work of the firms, including the partners and members thereof.

	a.	“Design Criteria Professional” means a firm who holds a current certificate of registration under Chapter 481 of the Florida Statutes, to practice architecture or landscape architecture, or a firm who holds a current certificate as a registered engineer under Chapter 471 of the Florida Statutes, to practice engineering, and who is employed by or under contract to the District to provide professional architect services, landscape architect services, or engineering services in connection with the preparation of the Design Criteria Package.

	a.	“Emergency Purchase” means a purchase necessitated by a sudden unexpected turn of events (for example, acts of God, riot, fires, floods, hurricanes, accidents, or any circumstances or cause beyond the control of the Board in the normal conduct of its business), where the Board finds that the delay incident to competitive purchase would be detrimental to the interests of the District. This includes, but is not limited to, instances where
the time to competitively award the project will jeopardize the funding for the project, will materially increase the cost of the project, or will create an undue hardship on the public health, safety, or welfare.

	a.	“Invitation to Bid” is a written solicitation for sealed bids with the title, date, and hour of the public bid opening designated specifically and defining the commodity or service involved. It includes printed instructions prescribing conditions for bidding, qualification, evaluation criteria, and provides for a manual signature of an authorized representative. It may include one or more bid alternates.
	b.	“Invitation to Negotiate” means a written solicitation for competitive sealed replies to select one or more vendors with which to commence negotiations for the procurement of commodities or services.

	a.	“Negotiate” means to conduct legitimate, arm’s length discussions and conferences to reach an agreement on a term or price.
	b.	“Professional Services” means those services within the scope of the practice of architecture, professional engineering, landscape architecture, or registered surveying and mapping, as defined by the laws of Florida, or those services performed by any architect, professional engineer, landscape architect, or registered surveyor and mapper, in connection with the firm’s or individual’s professional employment or practice.
	c.	“Proposal (or Reply or Response) Most Advantageous to the District” means, as determined in the sole discretion of the Board, the proposal, reply, or response that is:

	i.	Submitted by a person or firm capable and qualified in all respects to perform fully the contract requirements, who has the integrity and reliability to assure good faith performance;

	i.	The most responsive to the Request for Proposals, Invitation to Negotiate, or Competitive Solicitation as determined by the Board; and

	i.	For a cost to the District deemed by the Board to be reasonable.

	a.	“Purchase” means acquisition by sale, rent, lease, lease/purchase, or installment sale. It does not include transfer, sale, or exchange of goods, supplies, or materials between the District and any federal, state, regional or local governmental entity or political subdivision of the State of Florida.

	a.	“Request for Proposals” or “RFP” is a written solicitation for sealed proposals with the title, date, and hour of the public opening designated and
requiring the manual signature of an authorized representative. It may provide general information, applicable laws and rules, statement of work, functional or general specifications, qualifications, proposal instructions, work detail analysis, and evaluation criteria as necessary.
	a.	“Responsive and Responsible Bidder” means an entity or individual that has submitted a bid that conforms in all material respects to the Invitation to Bid and has the capability in all respects to fully perform the contract requirements and the integrity and reliability that will assure good faith performance. “Responsive and Responsible Vendor” means an entity or individual that has submitted a proposal, reply, or response that conforms in all material respects to the Request for Proposals, Invitation to Negotiate, or Competitive Solicitation and has the capability in all respects to fully perform the contract requirements and the integrity and reliability that will assure good faith performance. In determining whether an entity or individual is a Responsive and Responsible Bidder (or Vendor), the District may consider, in addition to factors described in the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, the following:

	i.	The ability and adequacy of the professional personnel employed by the entity/individual;

	i.	The past performance of the entity/individual for the District and in other professional employment;
	ii.	The willingness of the entity/individual to meet time and budget requirements;

	i.	The geographic location of the entity’s/individual’s headquarters or office in relation to the project;
	ii.	The	recent,	current,	and	projected	workloads	of	the entity/individual;

	i.	The volume of work previously awarded to the entity/individual;

	i.	Whether the cost components of the bid or proposal are appropriately balanced; and
	ii.	Whether the entity/individual is a certified minority business enterprise.

	a.	“Responsive Bid,” “Responsive Proposal,” “Responsive Reply,” and “Responsive Response” all mean a bid, proposal, reply, or response which conforms in all material respects to the specifications and conditions in the
Invitation to Bid, Request for Proposals, Invitations to Negotiate, or Competitive Solicitation document and these Rules, and the cost components of which, if any, are appropriately balanced. A bid, proposal, reply or response is not responsive if the person or firm submitting it fails to meet any material requirement relating to the qualifications, financial stability, or licensing of the bidder.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: §§ 190.033, 255.20, 287.055, Fla. Stat.
Rule 3.1	Procedure Under the Consultants’ Competitive Negotiations Act.

	1.	Scope. The following procedures are adopted for the selection of firms or individuals to provide Professional Services exceeding the thresholds herein described, for the negotiation of such contracts, and to provide for protest of actions of the Board under this Rule. As used in this Rule, “Project” means that fixed capital outlay study or planning activity when basic construction cost is estimated by the District to exceed the threshold amount provided in Section 287.017 of the Florida Statutes, for CATEGORY FIVE, or for a planning study activity when the fee for Professional Services is estimated by the District to exceed the threshold amount provided in Section 287.017 for CATEGORY TWO, as such categories may be amended or adjusted from time to time.
	2.	Qualifying Procedures. In order to be eligible to provide Professional Services to the District, a consultant must, at the time of receipt of the firm’s qualification submittal:

	a.	Hold all required applicable state professional licenses in good standing;

	a.	Hold all required applicable federal licenses in good standing, if any;

	a.	Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the consultant is a corporation; and
	b.	Meet any qualification requirements set forth in the District’s Request for Qualifications.
Evidence of compliance with this Rule may be submitted with the qualifications, if requested by the District. In addition, evidence of compliance must be submitted any time requested by the District.
	1.	Public Announcement. Except in cases of valid public emergencies as certified by the Board, the District shall announce each occasion when Professional Services are required for a Project or a Continuing Contract by publishing a notice providing a general description of the Project, or the nature of the Continuing Contract, and the method for interested consultants to apply for consideration. The notice shall appear in at least one (1) newspaper of general circulation within the county or counties in which the District is located and in such other places as the District deems appropriate. The notice must allow at least fourteen (14) days for submittal of qualifications from the date of publication. The District may maintain lists of consultants interested in receiving such notices. These consultants are encouraged to submit annually statements of qualifications and performance data. The District shall make reasonable efforts to provide copies of any notices to such consultants, but the failure to do so shall not give such consultants any bid protest or other rights or otherwise disqualify any otherwise valid procurement process. The Board has
the right to reject any and all qualifications, and such reservation shall be included in the published notice. Consultants not receiving a contract award shall not be entitled to recover from the District any costs of qualification package preparation or submittal.
	1.	Competitive Selection.

	a.	The Board shall review and evaluate the data submitted in response to the notice described in section (3) of this Rule regarding qualifications and performance ability, as well as any statements of qualifications on file. The Board shall conduct discussions with, and may require public presentation by consultants regarding their qualifications, approach to the Project, and ability to furnish the required services. The Board shall then select and list the consultants, in order of preference, deemed to be the most highly capable and qualified to perform the required Professional Services, after considering these and other appropriate criteria:

	i.	The ability and adequacy of the professional personnel employed by each consultant;
	ii.	Whether a consultant is a certified minority business enterprise;

	i.	Each consultant’s past performance;

	i.	The willingness of each consultant to meet time and budget requirements;

	i.	The geographic location of each consultant’s headquarters, office and personnel in relation to the project;
	ii.	The recent, current, and projected workloads of each consultant; and

	i.	The volume of work previously awarded to each consultant by the District.

	a.	Nothing in these Rules shall prevent the District from evaluating and eventually selecting a consultant if less than three (3) Responsive qualification packages, including packages indicating a desire not to provide Professional Services on a given Project, are received.

	a.	If the selection process is administered by any person or committee other than the full Board, the selection made will be presented to the full Board with a recommendation that competitive negotiations be instituted with the selected firms in order of preference listed.
	b.	Notice of the rankings adopted by the Board, including the rejection of some or all qualification packages, shall be provided in writing to all proposers by e-mail (with a delivery and read receipt), United States Mail, hand delivery, or overnight delivery service. The District may alternatively post the notice of intent to award on its website at the conclusion of the Board meeting where the proposals were evaluated if so provided for in the Request for Qualifications. The notice shall include the following statement: Failure to file a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules,” or wording to that effect. Protests of the District’s ranking decisions under this Rule shall be in accordance with the procedures set forth in Rule 3.11.
	2.	Competitive Negotiation.

	a.	After the Board has authorized the beginning of competitive negotiations, the District may begin such negotiations with the firm listed as most qualified to perform the required Professional Services at a rate or amount of compensation which the Board determines is fair, competitive, and reasonable.

	a.	In negotiating a lump-sum or cost-plus-a-fixed-fee professional contract for more than the threshold amount provided in Section 287.017 of the Florida Statutes, for CATEGORY FOUR, the firm receiving the award shall be required to execute a truth-in-negotiation certificate stating that “wage rates and other factual unit costs supporting the compensation are accurate, complete and current at the time of contracting.” In addition, any professional service contract under which such a certificate is required, shall contain a provision that “the original contract price and any additions thereto, shall be adjusted to exclude any significant sums by which the Board determines the contract price was increased due to inaccurate, incomplete, or noncurrent wage rates and other factual unit costs.”

	a.	Should the District be unable to negotiate a satisfactory agreement with the firm determined to be the most qualified at a price deemed by the District to be fair, competitive, and reasonable, then negotiations with that firm shall be terminated and the District shall immediately begin negotiations with the second most qualified firm. If a satisfactory agreement with the second firm cannot be reached, those negotiations shall be terminated and negotiations with the third most qualified firm shall be undertaken.

	a.	Should the District be unable to negotiate a satisfactory agreement with one of the top three (3) ranked consultants, additional firms shall be selected by the District, in order of their competence and qualifications. Negotiations shall continue, beginning with the first-named firm on the list, until an agreement is reached or the list of firms is exhausted.
	2.	Contracts; Public Records. In accordance with Florida law, each contract entered into pursuant to this Rule shall include provisions required by law that require the contractor to comply with public records laws.

	1.	Continuing Contract. Nothing in this Rule shall prohibit a Continuing Contract between a consultant and the District.
	2.	Emergency Purchase. The District may make an Emergency Purchase without complying with these Rules. The fact that an Emergency Purchase has occurred or is necessary shall be noted in the minutes of the next Board meeting.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented: §§ 119.0701, 190.011(3), 190.033, 287.055, Fla. Stat.
Rule 3.2	Procedure Regarding Auditor Selection.

In order to comply with the requirements of Section 218.391 of the Florida Statutes, the following procedures are outlined for selection of firms or individuals to provide Auditing Services and for the negotiation of such contracts. “Auditing Services” means those services within the scope of the practice of a certified public accounting firm licensed under Chapter 473 of the Florida Statutes, and qualified to conduct audits in accordance with government auditing standards as adopted by the Florida Board of Accountancy. For audits required under Chapter 190 of the Florida Statutes but not meeting the thresholds of Chapter 218 of the Florida Statutes, the District need not follow these procedures but may proceed with the selection of a firm or individual to provide Auditing Services and for the negotiation of such contracts in the manner the Board determines is in the best interests of the District.

	1.	Establishment of Auditor Selection Committee. Prior to a public announcement under section (3) of this Rule that Auditing Services are required, the Board shall establish an auditor selection committee (“Committee”), the primary purpose of which is to assist the Board in selecting an auditor to conduct the annual financial audit required by Section 218.39 of the Florida Statutes. The Committee shall include at least three individuals, at least one of which must also be a member of the Board. The establishment and selection of the Committee must be conducted at a publicly noticed and held meeting of the Board. The Chairperson of the Committee must be a member of the Board. An employee, a chief executive officer, or a chief financial officer of the District may not serve as a member of the Committee; provided however such individual may serve the Committee in an advisory capacity.
	2.	Establishment of Minimum Qualifications and Evaluation Criteria. Prior to a public announcement under section (3) of this Rule that Auditing Services are required, the Committee shall meet at a publicly noticed meeting to establish minimum qualifications and factors to use for the evaluation of Auditing Services to be provided by a certified public accounting firm licensed under Chapter 473 of the Florida Statutes, and qualified to conduct audits in accordance with government auditing standards as adopted by the Florida Board of Accountancy.

	a.	Minimum Qualifications. In order to be eligible to submit a proposal, a firm must, at all relevant times including the time of receipt of the proposal by the District:

	i.	Hold all required applicable state professional licenses in good standing;
	ii.	Hold all required applicable federal licenses in good standing, if any;
	iii.	Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the proposer is a corporation; and

	i.	Meet any pre-qualification requirements established by the Committee and set forth in the RFP or other specifications.

If requested in the RFP or other specifications, evidence of compliance with the minimum qualifications as established by the Committee must be submitted with the proposal.

	a.	Evaluation Criteria. The factors established for the evaluation of Auditing Services by the Committee shall include, but are not limited to:
	i.	Ability of personnel;

	i.	Experience;

	i.	Ability to furnish the required services; and

	i.	Such other factors as may be determined by the Committee to be applicable to its particular requirements.

The Committee may also choose to consider compensation as a factor. If the Committee establishes compensation as one of the factors, compensation shall not be the sole or predominant factor used to evaluate proposals.

	1.	Public Announcement. After identifying the factors to be used in evaluating the proposals for Auditing Services as set forth in section (2) of this Rule, the Committee shall publicly announce the opportunity to provide Auditing Services. Such public announcement shall include a brief description of the audit and how interested firms can apply for consideration and obtain the RFP. The notice shall appear in at least one (1) newspaper of general circulation within the county or counties in which the District is located. The public announcement shall allow for at least seven (7) days for the submission of proposals.

	1.	Request for Proposals. The Committee shall provide interested firms with a Request for Proposals (“RFP”). The RFP shall provide information on how proposals are to be evaluated and such other information the Committee determines is necessary for the firm to prepare a proposal. The RFP shall state the time and place for submitting proposals, which may be submitted either electronically or via hard copy as determined by the District and provided for in the RFP. For the avoidance of doubt, the Proposals shall not be required to be publicly opened at the date, time, and place provided for in the RFP relative to the submission of Proposals.
	2.	Committee’s Evaluation of Proposals and Recommendation. The Committee shall meet at a publicly held meeting that is publicly noticed for a reasonable time in advance of the meeting to evaluate all qualified proposals and may, as part of the evaluation, require that each interested firm provide a public presentation where the Committee may conduct discussions with the firm, and where the firm may present information, regarding the firm’s qualifications. At the public meeting, the Committee shall rank and recommend in order of preference no fewer than three firms deemed to be the most highly qualified to perform the required services after considering the factors established pursuant to subsection (2)(b) of this Rule. If fewer than three firms respond to the RFP or if no firms respond to the RFP, the Committee shall recommend such firm as it deems to be the most highly qualified. Notwithstanding the foregoing, the Committee may recommend that any and all proposals be rejected.

	1.	Board Selection of Auditor.

	a.	Where compensation was not selected as a factor used in evaluating the proposals, the Board shall negotiate with the firm ranked first and inquire of that firm as to the basis of compensation. If the Board is unable to negotiate a satisfactory agreement with the first ranked firm at a price deemed by the Board to be fair, competitive, and reasonable, then negotiations with that firm shall be terminated and the Board shall immediately begin negotiations with the second ranked firm. If a satisfactory agreement with the second ranked firm cannot be reached, those negotiations shall be terminated and negotiations with the third ranked firm shall be undertaken. The Board may reopen formal negotiations with any one of the three top-ranked firms, but it may not negotiate with more than one firm at a time. If the Board is unable to negotiate a satisfactory agreement with any of the selected firms, the Committee shall recommend additional firms in order of the firms’ respective competence and qualifications. Negotiations shall continue, beginning with the first-named firm on the list, until an agreement is reached or the list of firms is exhausted.

	a.	Where compensation was selected as a factor used in evaluating the proposals, the Board shall select the highest-ranked qualified firm or document in its public records the reason for not selecting the highest-ranked qualified firm.
	b.	In negotiations with firms under this Rule, the Board may allow the District Manager, District Counsel, or other designee to conduct negotiations on its behalf.

	a.	Notwithstanding the foregoing, the Board may reject any or all proposals. The Board shall not consider any proposal, or enter into any contract for Auditing Services, unless the proposed agreed-upon compensation is
reasonable to satisfy the requirements of Section 218.39 of the Florida Statutes, and the needs of the District.

	1.	Contract. Any agreement reached under this Rule shall be evidenced by a written contract, which may take the form of an engagement letter signed and executed by both parties. The written contract shall include all provisions and conditions of the procurement of such services and shall include, at a minimum, the following:

	a.	A provision specifying the services to be provided and fees or other compensation for such services;

	a.	A provision requiring that invoices for fees or other compensation be submitted in sufficient detail to demonstrate compliance with the terms of the contract;

	a.	A provision setting forth deadlines for the auditor to submit a preliminary draft audit report to the District for review and to submit a final audit report no later than June 30 of the fiscal year that follows the fiscal year for which the audit is being conducted;

	a.	A provision specifying the contract period, including renewals, and conditions under which the contract may be terminated or renewed. The maximum contract period including renewals shall be five (5) years. A renewal may be done without the use of the auditor selection procedures provided in this Rule but must be in writing.

	a.	Provisions required by law that require the auditor to comply with public records laws.

	1.	Notice of Award. Once a negotiated agreement with a firm or individual is reached, or the Board authorizes the execution of an agreement with a firm where compensation was a factor in the evaluation of proposals, notice of the intent to award, including the rejection of some or all proposals, shall be provided in writing to all proposers by e-mail (with a delivery and read receipt), United States Mail, hand delivery, or overnight delivery service. The District may alternatively post the notice of intent to award on its website at the conclusion of the Board meeting where the proposals were evaluated if so provided for in the RFP. The notice shall include the following statement: “Failure to file a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules,” or wording to that effect. Protests regarding the award of contracts under this Rule shall be as provided for in Rule 3.11. No proposer shall be entitled to recover any costs of proposal preparation or submittal from the District.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: §§ 119.0701, 218.33, 218.391, Fla. Stat.
Rule 3.3	Purchase of Insurance.

	1.	Scope. The purchases of life, health, accident, hospitalization, legal expense, or annuity insurance, or all of any kinds of such insurance for the officers and employees of the District, and for health, accident, hospitalization, and legal expenses upon a group insurance plan by the District, shall be governed by this Rule. This Rule does not apply to the purchase of any other type of insurance by the District, including but not limited to liability insurance, property insurance, and directors and officers insurance. Nothing in this Rule shall require the District to purchase insurance.
	2.	Procedure. For a purchase of insurance within the scope of these Rules, the following procedure shall be followed:
	a.	The Board shall cause to be prepared a Notice of Invitation to Bid.

	a.	Notice of the Invitation to Bid shall be advertised at least once in a newspaper of general circulation within the county or counties in which the District is located. The notice shall allow at least fourteen (14) days for submittal of bids.
	b.	The District may maintain a list of persons interested in receiving notices of Invitations to Bid. The District shall make reasonable efforts to provide copies of any notices to such persons, but the failure to do so shall not give such consultants any bid protest or other rights or otherwise disqualify any otherwise valid procurement process.

	a.	Bids shall be opened at the time and place noted in the Invitation to Bid.

	a.	If only one (1) response to an Invitation is received, the District may proceed with the purchase. If no response to an Invitation to Bid is received, the District may take whatever steps are reasonably necessary in order to proceed with the purchase.

	a.	The Board has the right to reject any and all bids and such reservations shall be included in all solicitations and advertisements.

	a.	Simultaneously with the review of the submitted bids, the District may undertake negotiations with those companies that have submitted reasonable and timely bids and, in the opinion of the District, are fully qualified and capable of meeting all services and requirements. Bid responses shall be evaluated in accordance with the specifications and criteria contained in the Invitation to Bid; in addition, the total cost to the District, the cost, if any, to the District officers, employees, or their dependents, the geographic location of the company’s headquarters and offices in relation to the District, and the ability of the company to guarantee
premium stability may be considered. A contract to purchase insurance shall be awarded to that company whose response to the Invitation to Bid best meets the overall needs of the District, its officers, employees, and/or dependents.
	a.	Notice of the intent to award, including rejection of some or all bids, shall be provided in writing to all proposers by e-mail (with a delivery and read receipt), United States Mail, hand delivery, or overnight delivery service. The District may alternatively post the notice of intent to award on its website at the conclusion of the Board meeting where the proposals were evaluated if so provided for in the Invitation to Bid. The notice shall include the following statement: “Failure to file a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules,” or wording to that effect. Protests of the District’s procurement of insurance under this Rule shall be in accordance with the procedures set forth in Rule 3.11.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: § 112.08, Fla. Stat.
Rule 3.4	Pre-qualification

	1.	Scope. In its discretion, the District may undertake a pre-qualification process in accordance with this Rule for vendors to provide construction services, goods, supplies, and materials, Contractual Services, and maintenance services.

	1.	Procedure. When the District seeks to pre-qualify vendors, the following procedures shall apply:

	a.	The Board shall cause to be prepared a Request for Qualifications.

	a.	For construction services exceeding the thresholds described in Section
255.20 of the Florida Statutes, the Board must advertise the proposed pre-qualification criteria and procedures and allow at least seven (7) days’ notice of the public hearing for comments on such pre-qualification criteria and procedures. At such public hearing, potential vendors may object to such pre-qualification criteria and procedures. Following such public hearing, the Board shall formally adopt pre-qualification criteria and procedures prior to the advertisement of the Request for Qualifications for construction services.
	a.	The Request for Qualifications shall be advertised at least once in a newspaper of general circulation within the county or counties in which the project is located. The notice shall allow at least seven (7) days for submittal of qualifications for goods, supplies and materials, Contractual Services, maintenance services, and construction services under two hundred fifty thousand dollars ($250,000). The notice shall allow at least twenty-one (21) days for submittal of qualifications for construction services estimated to cost over two hundred fifty thousand dollars ($250,000) and thirty (30) days for construction services estimated to cost over five hundred thousand dollars ($500,000).

	a.	The District may maintain lists of persons interested in receiving notices of Requests for Qualifications. The District shall make a good faith effort to provide written notice, by e-mail, United States Mail, hand delivery, to persons who provide their name and address to the District Manager for inclusion on the list. However, failure of a person to receive the notice shall not invalidate any pre-qualification determination or contract awarded in accordance with these Rules and shall not be a basis for a protest of any pre-qualification determination or contract award.
	b.	If the District has pre-qualified vendors for a particular category of purchase, at the option of the District, only those persons who have been pre-qualified will be eligible to submit bids, proposals, replies or responses in response to the applicable Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.
	c.	In order to be eligible to submit qualifications, a firm or individual must, at the time of receipt of the qualifications:
	i.	Hold all required applicable state professional licenses in good standing;

	i.	Hold all required applicable federal licenses in good standing, if any;
	ii.	Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the vendor is a corporation; and

	i.	Meet any special pre-qualification requirements set forth in the Request for Qualifications.

Evidence of compliance with these Rules must be submitted with the qualifications if required by the District. Failure to submit evidence of compliance when required may be grounds for rejection of the qualifications.

	a.	Qualifications shall be presented to the Board, or a committee appointed by the Board, for evaluation in accordance with the Request for Qualifications and this Rule. Minor variations in the qualifications may be waived by the Board. A variation is minor if waiver of the variation does not create a competitive advantage or disadvantage of a material nature.

	a.	All vendors determined by the District to meet the pre-qualification requirements shall be pre-qualified. To assure full understanding of the responsiveness to the requirements contained in a Request for Qualifications, discussions may be conducted with qualified vendors. Vendors shall be accorded fair treatment prior to the submittal date with respect to any opportunity for discussion and revision of qualifications. For construction services, any contractor pre-qualified and considered eligible by the Department of Transportation to bid to perform the type of work the project entails shall be presumed to be qualified to perform the project.

	a.	The Board shall have the right to reject all qualifications if there are not enough to be competitive or if rejection is determined to be in the best interest of the District. No vendor shall be entitled to recover any costs of qualification preparation or submittal from the District.

	a.	If the selection process is administered by any person or committee other than the full Board, the selection made will be presented to the full Board with a recommendation that competitive negotiations be instituted with the selected firms in order of preference listed.
	b.	Notice of intent to pre-qualify, including rejection of some or all qualifications, shall be provided in writing to all proposers by e-mail (with a delivery and read receipt), United States Mail, hand delivery, or overnight delivery service. The District may alternatively post the notice of intent to award on its website at the conclusion of the Board meeting where the proposals were evaluated if so provided for in the Request for Qualifications. The notice shall include the following statement: “Failure to file a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules,” or wording to that effect. Protests of the District’s pre-qualification decisions under this Rule shall be in accordance with the procedures set forth in Rule
3.11; provided however, protests related to the pre-qualification criteria and procedures for construction services shall be resolved in accordance with section (2)(b) of this Rule and Section 255.20(1)(b) of the Florida Statutes.

	2.	Suspension, Revocation, or Denial of Qualification
	b.	The District, for good cause, may deny, suspend, or revoke a prequalified vendor’s pre-qualified status. A suspension, revocation, or denial for good cause shall prohibit the vendor from bidding on any District construction contract for which qualification is required, shall constitute a determination of non-responsibility to bid on any other District construction or maintenance contract, and shall prohibit the vendor from acting as a material supplier or subcontractor on any District contract or project during the period of suspension, revocation, or denial. Good cause shall include the following:

	i.	One of the circumstances specified under Section 337.16(2), Fla. Stat., has occurred.
	ii.	Affiliated contractors submitted more than one proposal for the same work. In this event the pre-qualified status of all of the affiliated bidders will be revoked, suspended, or denied. All bids of affiliated bidders will be rejected.
	iii.	The vendor made or submitted false, deceptive, or fraudulent statements, certifications, or materials in any claim for payment or any information required by any District contract.

	i.	The vendor or its affiliate defaulted on any contract or a contract surety assumed control of financial responsibility for any contract of the vendor.

	i.	The vendor’s qualification to bid is suspended, revoked, or denied by any other public or semi-public entity, or the vendor has been the
subject of a civil enforcement proceeding or settlement involving a public or semi-public entity.

	i.	The vendor failed to comply with contract or warranty requirements or failed to follow District direction in the performance of a contract.
	ii.	The vendor failed to timely furnish all contract documents required by the contract specifications, special provisions, or by any state or federal statutes or regulations. If the vendor fails to furnish any of the subject contract documents by the expiration of the period of suspension, revocation, or denial set forth above, the vendor’s pre-qualified status shall remain suspended, revoked, or denied until the documents are furnished.

	i.	The vendor failed to notify the District within 10 days of the vendor, or any of its affiliates, being declared in default or otherwise not completing work on a contract or being suspended from qualification to bid or denied qualification to bid by any other public or semi-public agency.

	i.	The vendor did not pay its subcontractors or suppliers in a timely manner or in compliance with contract documents.

	i.	The vendor has demonstrated instances of poor or unsatisfactory performance, deficient management resulting in project delay, poor quality workmanship, a history of payment of liquidated damages, untimely completion of projects, uncooperative attitude, contract litigation, inflated claims or defaults.

	i.	An affiliate of the vendor has previously been determined by the District to be non-responsible, and the specified period of suspension, revocation, denial, or non-responsibility remains in effect.

	i.	The vendor or affiliate(s) has been convicted of a contract crime.

	1.	The term “contract crime” means any violation of state or federal antitrust laws with respect to a public contract or any violation of any state or federal law involving fraud, bribery, collusion, conspiracy, or material misrepresentation with respect to a public contract.

	1.	The term “convicted” or “conviction” means a finding of guilt or a conviction of a contract crime, with or without an adjudication of guilt, in any federal or state trial court of
record as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contendere.

	b.	A denial, suspension, or revocation shall prohibit the vendor from being a subcontractor on District work during the period of denial, suspension, or revocation, except when a prime contractor’s bid has used prices of a subcontractor who becomes disqualified after the bid, but before the request for authorization to sublet is presented.
	c.	The District shall inform the vendor in writing of its intent to deny, suspend, or revoke its pre-qualified status and inform the vendor of its right to a hearing, the procedure which must be followed, and the applicable time limits. If a hearing is requested within 10 days after the receipt of the notice of intent, the hearing shall be held within 30 days after receipt by the District of the request for the hearing. The decision shall be issued within 15 days after the hearing.
	d.	Such suspension or revocation shall not affect the vendor’s obligations under any preexisting contract.
	e.	In the case of contract crimes, the vendor’s pre-qualified status under this Rule shall be revoked indefinitely. For all violations of Rule 3.4(3)(a) other than for the vendor’s conviction for contract crimes, the revocation, denial, or suspension of a vendor’s pre-qualified status under this Rule shall be for a specific period of time based on the seriousness of the deficiency.
Examples of factors affecting the seriousness of a deficiency are:
	i.	Impacts on project schedule, cost, or quality of work;
	ii.	Unsafe conditions allowed to exist;
	iii.	Complaints from the public;
	iv.	Delay or interference with the bidding process;
	v.	The potential for repetition;
	vi.	Integrity of the public contracting process;
	vii.	Effect on the health, safety, and welfare of the public.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: §§ 190.033, 255.0525, 255.20, Fla. Stat.
Rule 3.5	Construction Contracts, Not Design-Build.

	1.	Scope. All contracts for the construction or improvement of any building, structure, or other public construction works authorized by Chapter 190 of the Florida Statutes, the costs of which are estimated by the District in accordance with generally accepted cost accounting principles to be in excess of the threshold amount for applicability of Section 255.20 of the Florida Statutes, as that amount may be indexed or amended from time to time, shall be let under the terms of these Rules and the procedures of Section 255.20 of the Florida Statutes, as the same may be amended from time to time. A project shall not be divided solely to avoid the threshold bidding requirements.

	1.	Procedure. When a purchase of construction services is within the scope of this Rule, the following procedures shall apply:

	a.	The Board shall cause to be prepared an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.
	b.	Notice of the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation shall be advertised at least once in a newspaper of general circulation within the county or counties in which the District is located. The notice shall also include the amount of the bid bond, if one is required. The notice shall allow at least twenty-one (21) days for submittal of sealed bids, proposals, replies, or responses, unless the Board, for good cause, determines a shorter period of time is appropriate. Any project projected to cost more than five hundred thousand dollars ($500,000) must be noticed at least thirty (30) days prior to the date for submittal of bids, proposals, replies, or responses. If the Board has previously pre-qualified contractors pursuant to Rule 3.4 and determined that only the contractors that have been pre-qualified will be permitted to submit bids, proposals, replies, and responses, the Notice of Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation need not be published. Instead, the Notice of Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation shall be sent to the pre-qualified contractors by e-mail (with a delivery and read receipt), United States Mail, hand delivery, or overnight delivery service.

	a.	The District may maintain lists of persons interested in receiving notices of Invitations to Bid, Requests for Proposals, Invitations to Negotiate, and Competitive Solicitations. The District shall make a good faith effort to provide written notice, by e-mail, United States Mail, hand delivery, or to persons who provide their name and address to the District Manager for inclusion on the list. However, failure of a person to receive the notice shall not invalidate any contract awarded in accordance with this Rule and shall not be a basis for a protest of any contract award.
	b.	If the District has pre-qualified providers of construction services, then, at the option of the District, only those persons who have been pre-qualified will be eligible to submit bids, proposals, replies, or responses to Invitations to Bid, Requests for Proposals, Invitations to Negotiate, and Competitive Solicitations.

	a.	In order to be eligible to submit a bid, proposal, reply, or response, a firm or individual must, at the time of receipt of the bids, proposals, replies, or responses:

	i.	Hold all required applicable state professional licenses in good standing;
	ii.	Hold all required applicable federal licenses in good standing, if any;

	i.	Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the bidder is a corporation; and

	i.	Meet any special pre-qualification requirements set forth in the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.

Any contractor that has been found guilty by a court of any violation of federal labor or employment tax laws regarding subjects including but not limited to, reemployment assistance, safety, tax withholding, worker’s compensation, unemployment tax, social security and Medicare tax, wage or hour, or prevailing rate laws within the past 5 years may be considered ineligible by the District to submit a bid, response, or proposal for a District project.

Evidence of compliance with these Rules must be submitted with the bid, proposal, reply, or response, if required by the District. Failure to submit evidence of compliance when required may be grounds for rejection of the bid, proposal, reply, or response.

	a.	Bids, proposals, replies, and responses, or the portions of which that include the price, shall be publicly opened at a meeting noticed in accordance with Rule 1.3, and at which at least one district representative is present. The name of each bidder and the price submitted in the bid shall be announced at such meeting and shall be made available upon request. Minutes should be taken at the meeting and maintained by the District. Bids, proposals, replies, and responses shall be evaluated in accordance with the respective Invitation to Bid, Request for Proposals, Invitation to Negotiate, or
Competitive Solicitation and these Rules. Minor variations in the bids, proposals, replies, or responses may be waived by the Board. A variation is minor if waiver of the variation does not create a competitive advantage or disadvantage of a material nature. Mistakes in arithmetic extension of pricing may be corrected by the Board. Bids and proposals may not be modified or supplemented after opening; provided however, additional information may be requested and/or provided to evidence compliance, make non-material modifications, clarifications, or supplementations, and as otherwise permitted by Florida law.

	a.	The lowest Responsive Bid submitted by a Responsive and Responsible Bidder in response to an Invitation to Bid shall be accepted. In relation to a Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, the Board shall select the Responsive Proposal, Reply, or Response submitted by a Responsive and Responsible Vendor which is most advantageous to the District. To assure full understanding of the responsiveness to the solicitation requirements contained in a Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, discussions may be conducted with qualified vendors. Vendors shall be accorded fair treatment prior to the submittal date with respect to any opportunity for discussion, preparation, and revision of bids, proposals, replies, and responses.
	b.	The Board shall have the right to reject all bids, proposals, replies, or responses because they exceed the amount of funds budgeted for the purchase, if there are not enough to be competitive, or if rejection is determined to be in the best interest of the District. No contractor shall be entitled to recover any costs of bid, proposal, response, or reply preparation or submittal from the District.

	a.	The Board may require potential contractors to furnish bid bonds, performance bonds, and/or other bonds with a responsible surety to be approved by the Board.

	a.	If less than three (3) Responsive Bids, Proposals, Replies, or Responses are received, the District may purchase construction services or may reject the bids, proposals, replies, or responses for a lack of competitiveness. If no Responsive Bid, Proposal, Reply, or Response is received, the District may proceed with the procurement of construction services, in the manner the Board determines is in the best interests of the District, which may include but is not limited to a direct purchase of the construction services without further competitive selection processes.
	b.	If the selection process is administered by any person or committee other than the full Board, the selection made will be presented to the full Board
with a recommendation that competitive negotiations be instituted with the selected firms in order of preference listed.

	a.	Notice of intent to award, including rejection of some or all bids, proposals, replies, or responses, shall be provided in writing to all proposers by e-mail (with a delivery and read receipt), United States Mail, hand delivery, or overnight delivery service. The District may alternatively post the notice of intent to award on its website at the conclusion of the Board meeting where the proposals were evaluated if so provided for in the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation. The notice shall include the following statement: “Failure to file a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules,” or wording to that effect. Protests of the District’s purchase of construction services under this Rule shall be in accordance with the procedures set forth in Rule 3.11.

	1.	Sole Source; Government. Construction services that are only available from a single source are exempt from this Rule. Construction services provided by governmental agencies are exempt from this Rule. This Rule shall not apply to the purchase of construction services, which may include goods, supplies, or materials, that are purchased under a federal, state, or local government contract that has been competitively procured by such federal, state, or local government in a manner consistent with the material procurement requirements of these Rules. A contract for construction services is exempt from this Rule if state or federal law prescribes with whom the District must contract or if the rate of payment is established during the appropriation process.
	2.	Contracts; Public Records. In accordance with Florida law, each contract entered into pursuant to this Rule shall include provisions required by law that require the contractor to comply with public records laws.

	1.	Emergency Purchases. The District may make an Emergency Purchase without complying with these rules. The fact that an Emergency Purchase has occurred or is necessary shall be noted in the minutes of the next Board Meeting.

	1.	Exceptions. This Rule is inapplicable when:

	a.	The project is undertaken as repair or maintenance of an existing public facility;
	b.	The funding source of the project will be diminished or lost because the time required to competitively award the project after the funds become available exceeds the time within which the funding source must be spent;

	a.	The District has competitively awarded a project and the contractor has abandoned the project or the District has terminated the contract; or
	b.	The District, after public notice, conducts a public meeting under Section
286.011 of the Florida Statutes, and finds by a majority vote of the Board that it is in the public’s best interest to perform the project using its own services, employees, and equipment.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented: §§ 119.0701, 189.053, 190.033, 255.0518, 255.0525, 255.20, 287.055, Fla. Stat.
Rule 3.6	Construction Contracts, Design-Build.

	1.	Scope. The District may utilize Design-Build Contracts for any public construction project for which the Board determines that use of such contract is in the best interest of the District. When letting a Design-Build Contract, the District shall use the following procedure:
	2.	Procedure.

	a.	The District shall utilize a Design Criteria Professional meeting the requirements of Section 287.055(2)(k) of the Florida Statutes, when developing a Design Criteria Package, evaluating the proposals and qualifications submitted by Design-Build Firms, and determining compliance of the project construction with the Design Criteria Package. The Design Criteria Professional may be an employee of the District, may be the District Engineer selected by the District pursuant to Section 287.055 of the Florida Statutes, or may be retained pursuant to Rule 3.1. The Design Criteria Professional is not eligible to render services under a Design-Build Contract executed pursuant to the Design Criteria Package.

	a.	A Design Criteria Package for the construction project shall be prepared and sealed by the Design Criteria Professional. If the project utilizes existing plans, the Design Criteria Professional shall create a Design Criteria Package by supplementing the plans with project specific requirements, if any.

	a.	The Board may either choose to award the Design-Build Contract pursuant to the competitive proposal selection process set forth in Section 287.055(9) of the Florida Statutes, or pursuant to the qualifications-based selection process pursuant to Rule 3.1.
	i.	Qualifications-Based Selection. If the process set forth in Rule 3.1 is utilized, subsequent to competitive negotiations, a guaranteed maximum price and guaranteed completion date shall be established.

	i.	Competitive Proposal-Based Selection. If the competitive proposal selection process is utilized, the Board, in consultation with the Design Criteria Professional, shall establish the criteria, standards and procedures for the evaluation of Design-Build Proposals based on price, technical, and design aspects of the project, weighted for the project. After a Design Criteria Package and the standards and procedures for evaluation of proposals have been developed, competitive proposals from qualified firms shall be solicited pursuant to the design criteria by the following procedure:
	1.	A Request for Proposals shall be advertised at least once in a newspaper of general circulation within the county in which the project is located. The notice shall allow at least twenty-one (21) days for submittal of sealed proposals, unless the Board, for good cause, determines a shorter period of time is appropriate. Any project projected to cost more than five hundred thousand dollars ($500,000) must be noticed at least thirty (30) days prior to the date for submittal of proposals.

	1.	The District may maintain lists of persons interested in receiving notices of Requests for Proposals. The District shall make a good faith effort to provide written notice, by e-mail, United States Mail, hand delivery, to persons who provide their name and address to the District Manager for inclusion on the list. However, failure of a person to receive the notice shall not invalidate any contract awarded in accordance with this Rule and shall not be a basis for a protest of any contract award.

	1.	In order to be eligible to submit a proposal, a firm must, at the time of receipt of the proposals:

	a.	Hold the required applicable state professional licenses in good standing, as defined by Section 287.055(2)(h) of the Florida Statutes;

	a.	Hold all required applicable federal licenses in good standing, if any;
	b.	Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the proposer is a corporation;
	c.	Meet any special pre-qualification requirements set forth in the Request for Proposals and Design Criteria Package.

Any contractor that has been found guilty by a court of any violation of federal labor or employment tax laws regarding subjects including but not limited to reemployment assistance, safety, tax withholding, worker’s compensation, unemployment tax, social security and Medicare tax, wage or hour, or prevailing rate laws within the past 5 years may
be considered ineligible by the District to submit a bid, response, or proposal for a District project.

Evidence of compliance with these Rules must be submitted with the proposal if required by the District. Failure to submit evidence of compliance when required may be grounds for rejection of the proposal.

	1.	The proposals, or the portions of which that include the price, shall be publicly opened at a meeting noticed in accordance with Rule 1.3, and at which at least one district representative is present. The name of each bidder and the price submitted in the bid shall be announced at such meeting and shall be made available upon request. Minutes should be taken at the meeting and maintained by the District. In consultation with the Design Criteria Professional, the Board shall evaluate the proposals received based on evaluation criteria and procedures established prior to the solicitation of proposals, including but not limited to qualifications, availability, and past work of the firms and the partners and members thereof. The Board shall then select no fewer than three (3) Design-Build Firms as the most qualified.

	1.	The Board shall have the right to reject all proposals if the proposals are too high, or rejection is determined to be in the best interest of the District. No vendor shall be entitled to recover any costs of proposal preparation or submittal from the District.
	2.	If less than three (3) Responsive Proposals are received, the District may purchase design-build services or may reject the proposals for lack of competitiveness. If no Responsive Proposals are received, the District may proceed with the procurement of design-build services in the manner the Board determines is in the best interests of the District, which may include but is not limited to a direct purchase of the design-build services without further competitive selection processes.

	1.	Notice of the rankings adopted by the Board, including the rejection of some or all proposals, shall be provided in writing to all proposers by e-mail (with a delivery and read receipt), United States Mail, hand delivery, or overnight delivery service. The District may alternatively post the notice of intent to award on its website at the conclusion of
the Board meeting where the proposals were evaluated if so provided for in the Design Criteria Package. The notice shall include the following statement: “Failure to file a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules,” or wording to that effect. Protests of the District’s rankings under this Rule shall be in accordance with the procedures set forth in Rule 3.11.
	1.	The Board shall negotiate a contract with the firm ranking the highest based on the evaluation standards and shall establish a price which the Board determines is fair, competitive and reasonable. Should the Board be unable to negotiate a satisfactory contract with the firm considered to be the most qualified at a price considered by the Board to be fair, competitive, and reasonable, negotiations with that firm must be terminated. The Board shall then undertake negotiations with the second most qualified firm, based on the ranking by the evaluation standards. Should the Board be unable to negotiate a satisfactory contract with the firm considered to be the second most qualified at a price considered by the Board to be fair, competitive, and reasonable, negotiations with that firm must be terminated. The Board shall then undertake negotiations with the third most qualified firm. Should the Board be unable to negotiate a satisfactory contract with the firm considered to be the third most qualified at a price considered by the Board to be fair, competitive, and reasonable, negotiations with that firm must be terminated. Should the Board be unable to negotiate a satisfactory contract with any of the selected firms, the Board shall select additional firms in order of their rankings based on the evaluation standards and continue negotiations until an agreement is reached or the list of firms is exhausted.

	1.	After the Board contracts with a firm, the firm shall bring to the Board for approval, detailed working drawings of the project.

	1.	The Design Criteria Professional shall evaluate the compliance of the detailed working drawings and project construction with the Design Criteria Package and shall provide the Board with a report of the same.
	2.	Contracts; Public Records. In accordance with Florida law, each contract entered into pursuant to this Rule shall include provisions required by law that require the contractor to comply with public records laws.
	3.	Emergency Purchase. The Board may, in case of public emergency, declare an emergency and immediately proceed with negotiations with the best qualified Design-Build Firm available at the time. The fact that an Emergency Purchase has occurred shall be noted in the minutes of the next Board meeting.

	1.	Exceptions. This Rule is inapplicable when:

	a.	The project is undertaken as repair or maintenance of an existing public facility;

	a.	The funding source of the project will be diminished or lost because the time required to competitively award the project after the funds become available exceeds the time within which the funding source must be spent;

	a.	The District has competitively awarded a project and the contractor has abandoned the project or the District has terminated the contractor; or
	b.	The District, after public notice, conducts a public meeting under Section
286.011 of the Florida Statutes, and finds by a majority vote of the Board that it is in the public’s best interest to perform the project using its own services, employees, and equipment.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented: §§ 119.0701, 189.053, 190.033, 255.0518, 255.0525, 255.20, 287.055, Fla. Stat.
Rule 3.7	Payment and Performance Bonds.

	1.	Scope. This Rule shall apply to contracts for the construction of a public building, for the prosecution and completion of a public work, or for repairs upon a public building or public work and shall be construed in addition to terms prescribed by any other Rule that may also apply to such contracts.
	2.	Required Bond. Upon entering into a contract for any of the services described in section (1) of this Rule in excess of $200,000, the Board shall require that the contractor, before commencing the work, execute and record a payment and performance bond, or other acceptable surety, in an amount equal to the contract price. Notwithstanding the terms of the contract or any other law, the District may not make payment to the contractor until the contractor has provided to the District a certified copy of the recorded bond.

	1.	Discretionary Bond. At the discretion of the Board, upon entering into a contract for any of the services described in section (1) of this Rule for an amount not exceeding $200,000, the contractor may be exempted from executing a payment and performance bond.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: § 255.05, Fla. Stat.
Rule 3.8	Goods, Supplies, and Materials.

	1.	Purpose and Scope. All purchases of goods, supplies, or materials exceeding the amount provided in Section 287.017 of the Florida Statutes, for CATEGORY FOUR, shall be purchased under the terms of this Rule. Contracts for purchases of “goods, supplies, and materials” do not include printing, insurance, advertising, or legal notices. A contract involving goods, supplies, or materials plus maintenance services may, in the discretion of the Board, be treated as a contract for maintenance services. However, a purchase shall not be divided solely in order to avoid the threshold bidding requirements.
	2.	Procedure. When a purchase of goods, supplies, or materials is within the scope of this Rule, the following procedures shall apply:
	a.	The Board shall cause to be prepared an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.

	a.	Notice of the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation shall be advertised at least once in a newspaper of general circulation within the District and within the county or counties in which the District is located. The notice shall also include the amount of the bid bond, if one is required. The notice shall allow at least seven (7) days for submittal of bids, proposals, replies, or responses.

	a.	The District may maintain lists of persons interested in receiving notices of Invitations to Bid, Requests for Proposals, Invitations to Negotiate, or Competitive Solicitations. The District shall make a good faith effort to provide written notice, by e-mail, United States Mail, hand delivery, to persons who provide their name and address to the District Manager for inclusion on the list. However, failure of a person to receive the notice shall not invalidate any contract awarded in accordance with this Rule and shall not be a basis for a protest of any contract award.
	b.	If the District has pre-qualified suppliers of goods, supplies, and materials, then, at the option of the District, only those persons who have been pre-qualified will be eligible to submit bids, proposals, replies, or responses.

	a.	In order to be eligible to submit a bid, proposal, reply, or response, a firm or individual must, at the time of receipt of the bids, proposals, replies, or responses:

	i.	Hold all required applicable state professional licenses in good standing;
	ii.	Hold all required applicable federal licenses in good standing, if any;
	iii.	Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the vendor is a corporation; and

	i.	Meet any special pre-qualification requirements set forth in the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.
Evidence of compliance with these Rules must be submitted with the bid, proposal, reply or response if required by the District. Failure to submit evidence of compliance when required may be grounds for rejection of the bid, proposal, reply, or response.
Any firm or individual whose principal place of business is outside the State of Florida must also submit a written opinion of an attorney at law licensed to practice law in that foreign state, as to the preferences, if any or none, granted by the law of that foreign state to business entities whose principal places of business are in that foreign state, in the letting of any or all public contracts. Failure to submit such a written opinion or submission of a false or misleading written opinion may be grounds for rejection of the bid, proposal, reply, or response.

	a.	Bids, proposals, replies, and responses shall be publicly opened at the time and place noted on the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation. Bids, proposals, replies, and responses shall be evaluated in accordance with the respective Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, and this Rule. Minor variations in the bids, proposals, replies, or responses may be waived by the Board. A variation is minor if waiver of the variation does not create a competitive advantage or disadvantage of a material nature. Mistakes in arithmetic extension of pricing may be corrected by the Board. Bids and proposals may not be modified or supplemented after opening; provided however, additional information may be requested and/or provided to evidence compliance, make non-material modifications, clarifications, or supplementations, and as otherwise permitted by Florida law.
	b.	The lowest Responsive Bid, after taking into account the preferences provided for in this subsection, submitted by a Responsive and Responsible Bidder in response to an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation shall be accepted. If the lowest Responsive Bid is submitted by a Responsive and Responsible Bidder whose principal place of business is located in a foreign state which does not grant a preference in competitive purchase to businesses whose principal place of business are in that foreign state, the lowest Responsible and Responsive Bidder whose principal place of business is in the State of
Florida shall be awarded a preference of five (5) percent. If the lowest Responsive Bid is submitted by a Responsive and Responsible Bidder whose principal place of business is located in a foreign state which grants a preference in competitive purchase to businesses whose principal place of business are in that foreign state, the lowest Responsible and Responsive Bidder whose principal place of business is in the State of Florida shall be awarded a preference equal to the preference granted by such foreign state.

To assure full understanding of the responsiveness to the solicitation requirements contained in an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, discussions may be conducted with qualified vendors. Vendors shall be accorded fair treatment prior to the submittal date with respect to any opportunity for discussion, preparation, and revision of bids, proposals, replies, and responses.
	a.	The Board shall have the right to reject all bids, proposals, replies, or responses because they exceed the amount of funds budgeted for the purchase, if there are not enough to be competitive, or if rejection is determined to be in the best interest of the District. No vendor shall be entitled to recover any costs of bid, proposal, reply, or response preparation or submittal from the District.

	a.	The Board may require bidders and proposers to furnish bid bonds, performance bonds, and/or other bonds with a responsible surety to be approved by the Board.

	a.	Notice of intent to award, including rejection of some or all bids, proposals, replies, or responses shall be provided in writing to all proposers by e-mail (with a delivery and read receipt), United States Mail, hand delivery, or overnight delivery service. The District may alternatively post the notice of intent to award on its website at the conclusion of the Board meeting where the proposals were evaluated if so provided for in the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation. The notice shall include the following statement: “Failure to file a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules,” or wording to that effect. Protests of the District’s purchase of goods, supplies, and materials under this Rule shall be in accordance with the procedures set forth in Rule 3.11.

	a.	If less than three (3) Responsive Bids, Proposals, Replies, or Responses are received, the District may purchase goods, supplies, or materials, or may reject the bids, proposals, replies, or responses for a lack of competitiveness. If no Responsive Bid, Proposal, Reply, or Response is received, the District may proceed with the procurement of goods, supplies, and materials, in the manner the Board determines is in the best interests of the District, which
may include but is not limited to a direct purchase of the goods, supplies, and materials without further competitive selection processes.

	1.	Goods, Supplies, and Materials included in a Construction Contract Awarded Pursuant to Rule 3.5 or 3.6. There may be occasions where the District has undergone the competitive purchase of construction services which contract may include the provision of goods, supplies, or materials. In that instance, the District may approve a change order to the contract and directly purchase the goods, supplies, and materials. Such purchase of goods, supplies, and materials deducted from a competitively purchased construction contract shall be exempt from this Rule.

	1.	Exemption. Goods, supplies, and materials that are only available from a single source are exempt from this Rule. Goods, supplies, and materials provided by governmental agencies are exempt from this Rule. A contract for goods, supplies, or materials is exempt from this Rule if state or federal law prescribes with whom the District must contract or if the rate of payment is established during the appropriation process. This Rule shall not apply to the purchase of goods, supplies or materials that are purchased under a federal, state, or local government contract that has been competitively procured by such federal, state, or local government in a manner consistent with the material procurement requirements of these Rules.

	1.	Renewal. Contracts for the purchase of goods, supplies, and/or materials subject to this Rule may be renewed for a maximum period of five (5) years.

	1.	Emergency Purchases. The District may make an Emergency Purchase without complying with these rules. The fact that an Emergency Purchase has occurred or is necessary shall be noted in the minutes of the next Board meeting.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented: §§ 189.053, 190.033, 287.017, 287.084, Fla. Stat.
Rule 3.9	Maintenance Services.

	1.	Scope. All contracts for maintenance of any District facility or project shall be set under the terms of this Rule if the cost exceeds the amount provided in Section
287.017 of the Florida Statutes, for CATEGORY FOUR. A contract involving goods, supplies, and materials plus maintenance services may, in the discretion of the Board, be treated as a contract for maintenance services. However, a purchase shall not be divided solely in order to avoid the threshold bidding requirements.
	1.	Procedure. When a purchase of maintenance services is within the scope of this Rule, the following procedures shall apply:
	a.	The Board shall cause to be prepared an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.

	a.	Notice of the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation shall be advertised at least once in a newspaper of general circulation within the county or counties in which the District is located. The notice shall also include the amount of the bid bond, if one is required. The notice shall allow at least seven (7) days for submittal of bids, proposals, replies, or responses.

	a.	The District may maintain lists of persons interested in receiving notices of Invitations to Bid, Requests for Proposals, Invitations to Negotiate, and Competitive Solicitations. The District shall make a good faith effort to provide written notice, by e-mail, United States Mail, hand delivery, to persons who provide their name and address to the District Manager for inclusion on the list. However, failure of a person to receive the notice shall not invalidate any contract awarded in accordance with this Rule and shall not be a basis for a protest of any contract award.
	b.	If the District has pre-qualified suppliers of maintenance services, then, at the option of the District, only those persons who have been pre-qualified will be eligible to submit bids, proposals, replies, and responses.

	a.	In order to be eligible to submit a bid, proposal, reply, or response, a firm or individual must, at the time of receipt of the bids, proposals, replies, or responses:

	i.	Hold all required applicable state professional licenses in good standing;
	ii.	Hold all required applicable federal licenses in good standing, if any;

	i.	Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of
the Florida Statutes, if the vendor is a corporation; and

	i.	Meet any special pre-qualification requirements set forth in the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.

Evidence of compliance with these Rules must be submitted with the bid, proposal, reply, or response if required by the District. Failure to submit evidence of compliance when required may be grounds for rejection of the bid, proposal, reply, or response.
	a.	Bids, proposals, replies, and responses shall be publicly opened at the time and place noted on the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation. Bids, proposals, replies, and responses shall be evaluated in accordance with the respective Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, and these Rules. Minor variations in the bids, proposals, replies, and responses may be waived by the Board. A variation is minor if waiver of the variation does not create a competitive advantage or disadvantage of a material nature. Mistakes in arithmetic extension of pricing may be corrected by the Board. Bids and proposals may not be modified or supplemented after opening; provided however, additional information may be requested and/or provided to evidence compliance, make non-material modifications, clarifications, or supplementations, and as otherwise permitted by Florida law.

	a.	The lowest Responsive Bid submitted in response to an Invitation to Bid by a Responsive and Responsible Bidder shall be accepted. In relation to a Request for Proposals, Invitation to Negotiate or Competitive Solicitation the Board shall select the Responsive Proposal, Reply, or Response submitted by a Responsive and Responsible Vendor which is most advantageous to the District. To assure full understanding of the responsiveness to the solicitation requirements contained in a Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, discussions may be conducted with qualified vendors. Vendors shall be accorded fair treatment prior to the submittal date with respect to any opportunity for discussion, preparation, and revision of bids, proposals, replies, or responses.
	b.	The Board shall have the right to reject all bids, proposals, replies, or responses because they exceed the amount of funds budgeted for the purchase, if there are not enough to be competitive, or if rejection is determined to be in the best interest of the District. No Vendor shall be entitled to recover any costs of bid, proposal, reply, or response preparation or submittal from the District.
	c.	The Board may require bidders and proposers to furnish bid bonds, performance bonds, and/or other bonds with a responsible surety to be approved by the Board.

	a.	Notice of intent to award, including rejection of some or all bids, proposals, replies, or responses shall be provided in writing to all proposers by e-mail (with a delivery and read receipt), United States Mail, hand delivery, or overnight delivery service. The District may alternatively post the notice of intent to award on its website at the conclusion of the Board meeting where the proposals were evaluated if so provided for in the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation. The notice shall include the following statement: “Failure to file a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules,” or wording to that effect. Protests of the District’s procurement of maintenance services under this Rule shall be in accordance with the procedures set forth in Rule 3.11.
	b.	If less than three (3) Responsive Bids, Proposals, Replies, or Responses are received, the District may purchase the maintenance services or may reject the bids, proposals, replies, or responses for a lack of competitiveness. If no Responsive Bid, Proposal, Reply, or Response is received, the District may proceed with the procurement of maintenance services, in the manner the Board determines is in the best interests of the District, which may include but is not limited to a direct purchase of the maintenance services without further competitive selection processes.

	1.	Exemptions. Maintenance services that are only available from a single source are exempt from this Rule. Maintenance services provided by governmental agencies are exempt from this Rule. A contract for maintenance services is exempt from this Rule if state or federal law prescribes with whom the District must contract or if the rate of payment is established during the appropriation process.

	1.	Renewal. Contracts for the purchase of maintenance services subject to this Rule may be renewed for a maximum period of five (5) years.

	1.	Contracts; Public Records. In accordance with Florida law, each contract entered into pursuant to this Rule shall include provisions required by law that require the contractor to comply with public records laws.

	1.	Emergency Purchases. The District may make an Emergency Purchase without complying with these rules. The fact that an Emergency Purchase has occurred or is necessary shall be noted in the minutes of the next Board meeting.

Specific Authority: §§ 190.011(5), 190.011(15), 190.033, Fla. Stat.
Law Implemented: §§ 119.0701, 190.033, 287.017, Fla. Stat.
Rule 3.10	Contractual Services.

	1.	Exemption from Competitive Purchase. Pursuant to Section 190.033(3) of the Florida Statutes, Contractual Services shall not be subject to competitive purchasing requirements. If an agreement is predominantly for Contractual Services, but also includes maintenance services or the purchase of goods and services, the contract shall not be subject to competitive purchasing requirements. Regardless of whether an advertisement or solicitation for Contractual Services is identified as an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, no rights or remedies under these Rules, including but not limited to protest rights, are conferred on persons, firms, or vendors proposing to provide Contractual Services to the District.
	2.	Contracts; Public Records. In accordance with Florida law, each contract for Contractual Services shall include provisions required by law that require the contractor to comply with public records laws.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented: §§ 119.0701, 190.011(3), 190.033, Fla. Stat.
Rule 3.11	Protests with Respect to Proceedings under Rules 3.1, 3.2, 3.3, 3.4, 3.5, 3.6, 3.8,
and 3.9.

The resolution of any protests with respect to proceedings under Rules 3.1, 3.2, 3.3, 3.4, 3.5, 3.6, 3.8, and 3.9 shall be in accordance with this Rule.
	1.	Filing.

	a.	With respect to a protest regarding qualifications, specifications, documentation, or other requirements contained in a Request for Qualifications, Request for Proposals, Invitation to Bid, or Competitive Solicitation issued by the District, the notice of protest shall be filed in writing within seventy-two (72) calendar hours (excluding Saturdays, Sundays, and state holidays) after the first advertisement of the Request for Qualifications, Request for Proposals, Invitation to Bid, or Competitive Solicitation. A formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven (7) calendar days (including Saturdays, Sundays, and state holidays) after the initial notice of protest was filed. For purposes of this Rule, wherever applicable, filing will be perfected and deemed to have occurred upon receipt by the District. Failure to file a notice of protest shall constitute a waiver of all rights to protest the District’s intended decision. Failure to file a formal written protest shall constitute an abandonment of the protest proceedings and shall automatically terminate the protest proceedings.
	b.	Except for those situations covered by subsection (1)(a) of this Rule, any firm or person who is affected adversely by a District’s ranking or intended award under Rules 3.1, 3.2, 3.3, 3.4, 3.5, 3.6, 3.8, or 3.9 and desires to contest the District’s ranking or intended award, shall file with the District a written notice of protest within seventy-two (72) calendar hours (excluding Saturdays, Sundays, and state holidays) after receipt of the notice of the District’s ranking or intended award or after posting on the District’s website if so provided for in the Request for Qualifications, Request for Proposals, Invitation to Bid, or Competitive Solicitation. A formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven (7) calendar days (including Saturdays, Sundays, and state holidays) after the initial notice of protest was filed. For purposes of this Rule, wherever applicable, filing will be perfected and deemed to have occurred upon receipt by the District. Failure to file a notice of protest shall constitute a waiver of all rights to protest the District’s ranking or intended award. Failure to file a formal written protest shall constitute an abandonment of the protest proceedings and shall automatically terminate the protest proceedings.

	a.	If the requirement for the posting of a protest bond and the amount of the protest bond, which may be expressed by a percentage of the contract to be
awarded or a set amount, is disclosed in the District’s competitive solicitation documents for a particular purchase under Rules 3.1, 3.2, 3.3, 3.4, 3.5, 3.6, 3.8, or 3.9, any person who files a notice of protest must post the protest bond. The amount and form of the protest bond shall be determined by District staff after consultation with the Board and within the limits, if any, imposed by Florida law. In the event the protest is successful, the protest bond shall be refunded to the protestor. In the event the protest is unsuccessful, the protest bond shall be applied towards the District’s costs, expenses, and attorney’s fees associated with hearing and defending the protest. In the event the protest is settled by mutual agreement of the parties, the protest bond shall be distributed as agreed to by the District and protestor.
	a.	The District does not accept documents filed by e-mail or facsimile transmission. Filings are only accepted during normal business hours.
	2.	Contract Execution. Upon receipt of a notice of protest which has been timely filed, the District shall not execute the contract under protest until the subject of the protest is resolved. However, if the District sets forth in writing particular facts and circumstances showing that delay incident to protest proceedings will jeopardize the funding for the project, will materially increase the cost of the project, or will create an immediate and serious danger to the public health, safety, or welfare, the contract may be executed.

	1.	Informal Proceeding. If the Board determines a protest does not involve a disputed issue of material fact, the Board may, but is not obligated to, schedule an informal proceeding to consider the protest. Such informal proceeding shall be at a time and place determined by the Board. Notice of such proceeding shall be sent via e-mail (with a delivery and read receipt), United States Mail, or hand delivery to the protestor and any substantially affected persons or parties not less than three (3) calendar days prior to such informal proceeding. Within thirty (30) calendar days following the informal proceeding, the Board shall issue a written decision setting forth the factual, legal, and policy grounds for its decision.

	1.	Formal Proceeding. If the Board determines a protest involves disputed issues of material fact or if the Board elects not to use the informal proceeding process provided for in section (3) of this Rule, the District shall schedule a formal hearing to resolve the protest. The Chairperson shall designate any member of the Board (including the Chairperson), District Manager, District Counsel, or other person as a hearing officer to conduct the hearing. The hearing officer may:
	a.	Administer oaths and affirmations;

	a.	Rule upon offers of proof and receive relevant evidence;

	a.	Regulate the course of the hearing, including any pre-hearing matters;
	b.	Enter orders; and

	a.	Make or receive offers of settlement, stipulation, and adjustment.

The hearing officer shall, within thirty (30) days after the hearing or receipt of the hearing transcript, whichever is later, file a recommended order which shall include a caption, time and place of hearing, appearances entered at the hearing, statement of the issues, findings of fact and conclusions of law, separately stated, and a recommendation for final District action. The District shall allow each party fifteen
(15) days in which to submit written exceptions to the recommended order. The District shall issue a final order within sixty (60) days after the filing of the recommended order.

	1.	Rejection of all Qualifications, Bids, Proposals, Replies and Responses after Receipt of Notice of Protest. If the Board determines there was a violation of law, defect, or an irregularity in the competitive solicitation process, the Bids, Proposals, Replies, and Responses are too high, or if the Board determines it is otherwise in the District’s best interest, the Board may reject all qualifications, bids, proposals, replies, and responses and start the competitive solicitation process anew. If the Board decides to reject all qualifications, bids, proposals, replies, and responses and start the competitive solicitation process anew, any pending protests shall automatically terminate.

	1.	Judicial Review. A party who is adversely affected by final District action is entitled to judicial review. Judicial review shall be sought in the county where the District is located. All proceedings shall be instituted by filing a notice of appeal or petition for review in accordance with the Florida Rules of Appellate Procedure within thirty (30) calendar days after the rendition of the decision being appealed. The filing of an appeal does not itself stay enforcement of the final District decision. Judicial review of any District action shall be confined to the record transmitted. The record for judicial review shall be compiled in accordance with the Florida Rules of Appellate Procedure. Failure to file a notice of appeal or petition for review within the time prescribed herein shall constitute a waiver of judicial review proceedings.

	1.	Intervenors. Other substantially affected persons may join the proceedings as intervenors on appropriate terms which shall not unduly delay the proceedings.

	1.	Settlement. Nothing herein shall preclude the settlement of any protest under this Rule at any time.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: §§ 120.69(2)(a), 190.033, Fla. Stat.
Rule 4.0	Effective Date.

These Rules shall be effective 	, 2026, except that no election of officers required by these Rules shall be required until after the next regular election for the Board.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: §§ 190.011(5), 190.011(15), Fla. Stat.

TENTH ORDER OF BUSINESS

B.

Wilford Preserve
Community Development District

PUBLIC FACILITIES REPORT
prepapred for:

Wilford Preserve CDD

prepared by:

PROFESSIONAL CIVIL ENGINEERING SERVICES
9556 Historic Kings Road South Suite 102 Jacksonville, Florida 32257 (904) 346-0671 www.TaylorandWhite.com

T&W Project No.: 16050.4	Date: May 2026
Table of Contents
Introduction	2
Existing Facility Description
District Boundary	2
District Infrastructure
Access	2
Utilities	2
Stormwater Management	3
Environmental Resources	3
Recreation / Open Space	3
Public Facilities
Wilford Preserve Unit 1	3
Wilford Preserve Unit 2A	3
Wilford Preserve Unit 2B	3
Wilford Preserve Unit 3A	3
Wilford Preserve Unit 3B	4
Wilford Preserve Unit 4	4
Wilford Preserve – Cheswick South Unit	4
Expansion of Facilities	4
Replacement of Facilities	4
Completion and Capacity	4

Appendix
Exhibit “A”	Site Location Map
Exhibit “B”	Phases I through III
Exhibit “C”	Phase IV
Exhibit “D”	Cheswick South
Exhibit “E”	Rights-of-Way / Recreation
Exhibit “F”	Utilities
Exhibit “G”	Stormwater Management
Exhibit “H”	Environmental Resource
Introduction

This Public Facilities Report is provided at the request of the Wilford Preserve Community Development District (“the District”) to comply with the requirement of Section 189.08, Florida Statutes, 2022 regarding the Special District Public Facilities Report. The purpose of this report is to provide a description of the existing facilities owned and operated by the District, the capacity of the facility, the current demands placed on the facility, and its location.

The Wilford Preserve Community Development District (the “District”) was created for the purpose of financing and managing the acquisition, construction and maintenance of the necessary master public infrastructure for the portion of the Branan Field Master Plan (“BFMP”) located within the District Boundary.

Existing Facility Description

District Boundary

The District encompasses 417 acres (±) within the Branan Field Master Plan (“BFMP”) located within the eastern part of Clay County. More specifically, The District is located in Sections 9 and 10, Township 4 South, Range 25 East. The District is currently bounded to the north by the Spencer’s Plantation, Savannah Glen and Natures Hammock single-family developments, by vacant, undeveloped and undisturbed natural lands to the south, by Waterford Ranch single-family homes to the east and by Orange Park Country Club to the west. (See Exhibit “A”)

The District is built in multiple phases and platted as such. Phases/Units are delineated as follows:

Exhibit “B”	Phases I through III	445 lots	
Exhibit “C”	Phase IV	148 lots	
Exhibit “D”	Cheswick South	232 lots	

District Infrastructure

Access

The access to the District is via Cheswick Oak Avenue. In the current planning stages are major collector roadways which will connect Cheswick Oak Avenue with Challenger Drive and SR-23 to the west and Blanding Boulevard (SR-21) to the south (see Exhibit “A”). The District is currently located at the end of Cheswick Oak Avenue, approximately two miles south of Argyle Forest Blvd. The District is located within the Branan Field Master Plan (“BFMP”). As a requirement of the BFMP, DFC Wilford, LLC, a Florida Limited Liability Company, (“DFC Wilford, LLC”) has deeded one hundred fifteen feet (115’) of right-of-way for Cheswick Oak Avenue, totaling approximately 13.75 acres. In addition, Wilford Preserve has deeded approximately ten (10) acres for active recreation to the District (see Exhibit “E”).

Utilities

The necessary utility infrastructure required to serve the development is a network of Potable Water, Reclaimed Water and Sanitary Sewer Systems that gives service to the 825 Single Family Unit Development. All utilities have been constructed, certified and dedicated to the appropriate agencies, Clay County Utility Authority (CCUA) and Clay County. (See Exhibit “F”)

	•	Potable Water System has been constructed, certified and dedicated to CCUA for Wilford Phase 1-3 & Cheswick South Phase 1-2;
	•	Sanitary Wastewater System has been constructed, certified and dedicated to CCUA for Wilford Phase 1-3 & Cheswick South Phase 1-2;;
	•	Reclaimed Water Distribution System has been constructed, certified and dedicated to CCUA for Wilford Phase 1-3 & Cheswick South Phase 1-2;;

Stormwater Management

Necessary Roadway, Drainage and Stormwater Management that gives access and service to the District includes right-of-way improvements, roadway, sidewalk and storm drainage which has been constructed, certified and dedicated to the appropriate agencies, Clay County and the St. Johns River Water Management District (SJRWMD). SJRWMD regulated the design criteria for the District’s stormwater management system. The District is located in the Little Black Creek drainage basin. The pre-development site runoff and water management conditions have been examined, modeled, and permitted by the SJRWMD. (See Exhibit “G”)

	•	Roadways and Roadway Drainage System of Cheswick Oaks Ave and Cheswick Phase 1&2 have been constructed, certified and dedicated to Clay County
	•	Roadways and Roadway Drainage System Wilford Phase 1-3 have been constructed, certified and are owned and maintained by the CDD
	•	Stormwater Management areas (ponds) are owned, operated and maintained by the District;

Environmental Resources
The existing on-site natural occurring wetlands have been delineated and verified by SJRWMD and the United States Army Corps of Engineers, and platted as preservation areas and Conservation Easements deeded to SJRWMD to ensure their survival. (See Exhibit “H”).

	•	Buffers, preservation areas and open space areas have been dedicated to the District for ownership.

Recreation / Open Space

The District includes multiple recreation areas along with trails and jogging paths throughout. All recreation areas have been constructed and approved by all agencies having jurisdiction. Recreation tracts are shown on Exhibit “E”

Public Facilities

Wilford Preserve Unit 1

Tracts “A” through “G”	Stormwater Management Tracts “H” through “P”, “R”, “T”, “V” through “Y”	Upland Buffers
Tracts “Q-1” and “Q-2”	Recreation
Tracts “U-1” through “U-7”	Upland Preservation
Tracts “W-1” through “W-4”	Wetland Preservation
Tracts “Z” and “ZZ”	Utility

Wilford Preserve Unit 2A

Tracts “D” through “G”	Stormwater Management
Tract “O”	Upland Buffer
Tract “Z-1”	Recreation
Tracts “L”, “Q”, “T” and “T-2”	Wetland Preservation
Tract “Y”	Upland Preservation

Wilford Preserve Unit 2B

Tract “C”	Stormwater Management
Tracts “H”, “L”, “M” and “N”	Upland Buffer
Tract “Z-2”	Recreation
Tracts “U” and “X”	Landscape
Tracts “P” through “T”, and “U-1”	Wetland Preservation
Tract “Z”	Upland Preservation

Wilford Preserve Unit 3A

Tract “D-1”	Stormwater Management
Tracts “U-1” through “U-3”	Upland Preservation / Upland Buffer
Tracts “R-1” and “R-2”	Recreation
Tracts “W-1” through “W-3”	Wetland Conservation Wilford Preserve Unit 3B

Tracts “W-1” and “W-2”	Wetland Preservation
Tracts “U-1” and “U-2”	Upland Preservation / Upland Buffer Wilford Preserve Unit 4
Tracts “B” through “E”	Stormwater Management
Tracts “F” through “H”	Open Space
Tract “J”	Nature Preserve
Tracts “K” and “M”	Recreation
Tract “I”	Utilities

Wilford Preserve – Cheswick South Unit

Tracts “A” through “G” and “X”	Stormwater Management
Tracts “H”, “I”, “Y”, “Z” and “A-A”	Nature Preserve
Tracts “P”, “Q”, “S”, “W” and “B-B”	Recreation
Tracts “J” through “M”, “O”, “R”, “U” and “C-C”	Open Space Tract “N”	Access
Tract “T”	Utilities

Expansion of Facilities

There are currently no substantial plans for expansion of existing public facilities owned by the District within the next 7 years.

Replacement of Facilities

Replacement of any facilities owned and maintained by the District will be based on the needs of maintenance, inspection of existing systems, and as required on a periodic basis.

Completion and Capacity

All of the completed facilities were designed and constructed to serve the build out of the District and are operating within the design capacity. The District is considered to be full with no future construction other than the development of the sporadic, undeveloped residential lots.

Argyle Forest Blvd

Duval County Clay County

“Savannah Glen”
“Sweetbriar”	“Plantation Village”

“Spencer’s Plantation”

“Nature’s Hammock”
CCUA
Wastewater Treatment Plant

“Foxchase”

Future Roadway Extension

N

W	E

S

Site Location Map			

Professional Civil Engineering Services	Wilford CDD Public Facilities Report	Scale:	Not to Scale	
		Sheet Number:	-	
		Exhibit Number:	Exhibit “A”	
		Date:	November 05, 2024	
		Source:	Clay Co Prop App	
		Job Number:	16050.4	
9556 Historic Kings Road South, Suite 102  Jacksonville, Florida 32257   (904) 346-0671  www.TaylorandWhite.com

“Sweetbriar”	“Plantation Village”

“Savannah Glen”
“Spencer’s Plantation”

“Nature’s Hammock”
CCUA
Wastewater Treatment Plant

“Foxchase”

N

W	E

S

Phases I thru III			

Professional Civil Engineering Services	Wilford CDD Public Facilities Report	Scale:	Not to Scale	
		Sheet Number:	-	
		Exhibit Number:	Exhibit “B”	
		Date:	November 05, 2024	
		Source:	Clay Co Prop App	
		Job Number:	16050.4	
9556 Historic Kings Road South, Suite 102  Jacksonville, Florida 32257   (904) 346-0671  www.TaylorandWhite.com

“Sweetbriar”	“Plantation Village”

“Savannah Glen”
“Spencer’s Plantation”

“Nature’s Hammock”
CCUA
Wastewater Treatment Plant

“Foxchase”

N

W	E

S

Phase IV			

Professional Civil Engineering Services	Wilford CDD Public Facilities Report	Scale:	Not to Scale	
		Sheet Number:	-	
		Exhibit Number:	Exhibit “C”	
		Date:	November 05, 2024	
		Source:	Clay Co Prop App	
		Job Number:	16050.4	
9556 Historic Kings Road South, Suite 102  Jacksonville, Florida 32257   (904) 346-0671  www.TaylorandWhite.com

“Sweetbriar”	“Plantation Village”

“Savannah Glen”
“Spencer’s Plantation”

“Nature’s Hammock”
CCUA
Wastewater Treatment Plant

“Foxchase”

N

W	E

S

Cheswick South			

Professional Civil Engineering Services	Wilford CDD Public Facilities Report	Scale:	Not to Scale	
		Sheet Number:	-	
		Exhibit Number:	Exhibit “D”	
		Date:	November 05, 2024	
		Source:	Clay Co Prop App	
		Job Number:	16050.4	
9556 Historic Kings Road South, Suite 102  Jacksonville, Florida 32257   (904) 346-0671  www.TaylorandWhite.com

Cheswick Oak Ave Extention

District Boundary

Recreation

N

W	E

S

Rights-of-Way / Recreation			

Professional Civil Engineering Services	Wilford CDD Public Facilities Report	Scale:	Not to Scale	
		Sheet Number:	-	
		Exhibit Number:	Exhibit “E”	
		Date:	November 05, 2024	
		Source:	Clay Co Prop App	
		Job Number:	16050.4	
9556 Historic Kings Road South, Suite 102  Jacksonville, Florida 32257   (904) 346-0671  www.TaylorandWhite.com

Reuse Main Water Main

Water Main

Force Main

District Boundary

Force Main

Gravity Sewer

Lift Station

N

W	E

S

Utilities			

Professional Civil Engineering Services	Wilford CDD Public Facilities Report	Scale:	Not to Scale	
		Sheet Number:	-	
		Exhibit Number:	Exhibit “F”	
		Date:	November 05, 2024	
		Source:	Clay Co Prop App	
		Job Number:	16050.4	
9556 Historic Kings Road South, Suite 102  Jacksonville, Florida 32257   (904) 346-0671  www.TaylorandWhite.com

District Boundary

Master Stormwater Conveyance

Stormwater Pond Drainage Outfall

N

W	E

S

Stormwater Management			

Professional Civil Engineering Services	Wilford CDD Public Facilities Report	Scale:	Not to Scale	
		Sheet Number:	-	
		Exhibit Number:	Exhibit “G”	
		Date:	November 05, 2024	
		Source:	Clay Co Prop App	
		Job Number:	16050.4	
9556 Historic Kings Road South, Suite 102  Jacksonville, Florida 32257   (904) 346-0671  www.TaylorandWhite.com

District Boundary
SJRWMD
Conservation Easement

Lands Platted as Preservation

N

W	E

S

Environmental Resource			

Professional Civil Engineering Services	Wilford CDD Public Facilities Report	Scale:	Not to Scale	
		Sheet Number:	-	
		Exhibit Number:	Exhibit “H”	
		Date:	November 05, 2024	
		Source:	Clay Co Prop App	
		Job Number:	16050.4	
9556 Historic Kings Road South, Suite 102  Jacksonville, Florida 32257   (904) 346-0671  www.TaylorandWhite.com

C.

1.

April 15, 2026

Wilford Preserve Community Development District Attn.: Wesley Haber
107 West College Avenue Tallahassee, Florida 32301

Dear Mr. Haber,

I have queried the number of eligible voters residing within the Wilford Preserve Community Development District as of April 15, 2026. At this time, there are 796 registered voters residing within the district.

Please provide the contact information and term expiration dates for the current CDD Board Members. I can be reached via the contact information at the bottom of this page or via email at Kayla.ONeal@ClayElections.gov.

In an effort to keep our records updated please notify us of any changes to the Board due to resignations or appointments.
Thank you, Kayla O’Neal
Clay County Supervisor of Elections Office
P.O. Box 337 | 500 North Orange Ave.
Green Cove Springs, FL 32043 (904) 269-6350 Fax (904) 284-0935

P.O. Box 337			500 N. Orange Ave.			Green Cove Springs, FL 32043 (904) 269-6350		Fax (904) 284-0935

2.
NOTICE OF QUALIFYING PERIOD FOR CANDIDATES FOR THE BOARD OF SUPERVISORS OF THE
WILFORD PRESERVE COMMUNITY DEVELOPMENT DISTRICT

Notice is hereby given that the qualifying period for candidates for the office of Supervisor of the Wilford Preserve Community Development District (“District”) will commence at noon on June 8, 2026, and close at noon on June 12, 2026. Candidates must qualify for the office of Supervisor with the Clay County Supervisor of Elections located at 500 North Orange Avenue, Green Cove Springs, Florida 32043, Phone: (904) 269-6350. All candidates shall qualify for individual seats in accordance with Section 99.061, Florida Statutes, and must also be a “qualified elector” of the District, as defined in Section 190.003, Florida Statutes. A “qualified elector” is any person at least 18 years of age who is a citizen of the United States, a legal resident of the State of Florida and of the District, and who is registered to vote with the Clay County Supervisor of Elections. Campaigns shall be conducted in accordance with Chapter 106, Florida Statutes.

The Wilford Preserve Community Development District has two (2) seats up for election, specifically seats 1 and 3. Each seat carries a four-year term of office. Elections are nonpartisan and will be held at the same time as the general election on November 3, 2026, and in the manner prescribed by law for general elections.
For additional information, please contact the Clay County Supervisor of Elections.

D.

Date:	May 2026
Wilford Preserve Community Development District (CDD) 2740 Firethorn Ave, Orange Park, FL 32065 wilfordpreservemanager@gmsnf.com
Memorandum
To:	Wilford Preserve Board of Supervisors
From:	GMS –Sayla Hicks - Wilford Preserve Amenity Manager
Community:
New Fobs/Owners:
Wilford Preserve	1	
Wilford Oaks	8	

Room Rentals:
	•	2 room rental for May
Operations/upcoming:
	•	Food Truck Friday – May 15th 5-8pm
	•	Next event will be our “Summer Bash” pool party….First weekend in June.
	•	I have issued 6 parking passes for the month of May.
	•	CCUA alerted us of a leak – sent to irrigation to check.

	•	Weekly/monthly Maintenance:
	•	Straighten all patio furniture and wipe down all tables.
	•	Picked up all/any trash in and around amenity center and grass field.
	•	Dog park restocked and cleaned up.
	•	Pool chemicals checked and recorded daily
	•	Lake Inspections - All lakes inspected monthly – no issues

For questions, comments, or clarification, please contact:
	•	Sayla Hicks, Wilford Amenity Manager	(904) 701-3665	wilfordpreservemanager@gmsnf.com
	•	Jay Soriano, GMS Operations Manager	(904) 274-2450	jsoriano@gmsnf.com

ELEVENTH ORDER OF BUSINESS

A.

Combined Balance Sheet April 30, 2026

Assets:
Cash:
Operating Account

$	141,392	$	-	$

-	$	141,392

Investments:
General Fund Custody	555,536	-	-	555,536				
State Board of Administration (SBA)	2,951	-	66,252	69,203				
Series 2019
Reserve	-	

212,477	-	212,477				
Revenue	-	599,089	-	599,089				
Prepaid Expenses	633	-	-	633				
Deposits	1,350	-	-	1,350				
Total Assets	$	701,862	$	811,566	$	66,252	$	1,579,681				
Liabilities:
Accrued Expeses	$	2,372	

$	-	$	-	$	2,372				
Total Liabilities	$	2,372	$	-	$	-	$	2,372				
Fund Balance:
Nonspendable:
Prepaid Items	$	633	

$	-	$	-	$	633				
Deposits	1,350	-	-	1,350	
Restricted for:
Debt Service	
-	
811,566	
-	
811,566	
Assigned for:
Capital Reserve Fund	
-	
-	
66,252	
66,252	
Unassigned	697,507	-	-	697,507	
Total Fund Balances	$	699,491	$	811,566	$	66,252	$	1,577,309	
					
Total Liabilities & Fund Balance	$	701,862	$	811,566	$	66,252	$	1,579,681	

Adopted	Prorated Budget	Actual		
Budget	Thru 04/30/26	Thru 04/30/26	Variance	

Revenues:					
Special Assessments - Tax Roll	$	673,895	$	673,895	$	670,891	(3,003)	
Special Assessments - Direct Bill	110,204	16,926	16,926	-	
Developer Funded Cheswick South	153,376	-	-	-	
Interest Income	6,000	6,000	9,673	3,673	
Miscellaneous Income	1,000	583	439	(145)	
Total Revenues	$	944,475	$	697,405	$	697,929	525	

Expenditures:					
General & Administrative:					
Supervisor Fees	$	4,800	$	2,800	$	2,400	400	
FICA Taxes	367	214	184	31	
Engineering	6,000	6,000	8,887	(2,887)	
Attorney	15,000	8,750	6,926	1,824	
Annual Audit	5,200	5,200	5,100	100	
Assessment Roll Administration	5,899	5,899	5,899	-	
Arbitrage Rebate	600	600	600	-	
Dissemination Agent	8,258	4,817	4,817	-	
Trustee Fees	7,000	4,083	4,036	47	
Management Fees	57,974	33,818	33,818	-	
Information Technology	1,113	649	649	-	
Website Maintenance	1,336	779	779	-	
Telephone	300	175	173	2	
Postage	500	500	523	(23)	
Insurance General Liability	8,208	7,734	7,734	-	
Printing	1,200	700	290	410	
Legal Advertising	3,000	3,000	3,599	(599)	
Other Current Charges	600	350	366	(16)	
Office Supplies	100	58	8	50	
Dues, Licenses & Subscriptions	175	175	175	-	
Total General & Administrative	$	127,630	$	86,303	$	86,963	(661)	

Adopted	Prorated Budget	Actual		
Budget	Thru 04/30/26	Thru 04/30/26	Variance	

Operations & Maintenance					
Amenity Center Expenditures
Insurance	

$	11,850	

$	9,916	

$	9,916	

-	
General Facility Maintenance	35,000	20,417	9,916	10,501	
Amenity Manager	71,285	41,583	41,583	-	
Janitorial Services	15,900	9,275	9,275	-	
Pool Maintenance	31,800	18,550	18,550	-	
Pool Chemicals	20,000	11,667	3,136	8,530	
Pool Monitors	25,000	1,027	1,027	-	
Security Monitoring	1,235	720	-	720	
Security	93,325	54,440	26,997	27,442	
Permit Fees	900	525	-	525	
Telephone/Cable/Internet	1,000	583	-	583	
Electric	25,200	14,700	3,411	11,289	
Water/Sewer/Irrigation	55,000	32,083	13,248	18,835	
Repairs & Replacements	25,000	14,583	4,030	10,553	
Refuse Service	5,040	2,940	2,601	339	
Special Events	6,000	3,500	3,398	102	
Recreational Passes	2,500	1,458	520	938	
Office Supplies/Mailings/Printing	600	350	-	350	
Subtotal Amenity Center Expenditures	$	426,635	$	238,318	$	147,608	90,707	

Ground Maintenance Expenditures
Landscape Maintenance	

$	260,000	

$	151,667	

$	60,480	

91,187	
Landscape Contingency	6,000	3,500	1,440	2,060	
Irrigation Maintenance	5,000	2,917	605	2,312	
Lake Maintenance	26,000	15,167	7,540	7,627	
Subtotal Ground Maintenance Expenditures	$	297,000	$	173,250	$	70,065	103,186	
					
Total Operations & Maintenance	$	723,635	$	411,568	$	217,673	193,893	

Reserves					
Capital Reserve Fund	$	93,210	$	-	$	-	-	
TOTAL RESERVES	$	93,210	$	-	$	-	-	
					
Total Expenditures	$	944,475	$	497,870	$	304,636	193,232	
					
Excess (Deficiency) of Revenues over Expenditures	$	(0)	$	199,534	$	393,293	(192,707)	

Other Financing Sources/(Uses):					
Transfer In/(Out)	$	-	$	-	$	-	-	
Total Other Financing Sources/(Uses)	$	-	$	-	$	-	-	
					
Net Change in Fund Balance	$	(0)	$	199,534	$	393,293	(192,707)	
					
Fund Balance - Beginning	$	-		$	306,198		
					
Fund Balance - Ending	$	(0)		$	699,491		

Revenues:

Special Assessments - Tax Roll	$	-	$	23,143	$	632,539	$	2,273	$	6,799	$	1,662	$	4,476	$	-	$	-	$	-	$	-	$	-	$	670,891														
Special Assessments - Direct Bill	-	-	-	-	4,836	2,418	9,673	-	-	-	-	-	16,926															
Developer Funded Cheswick South	-	-	-	-	-	-	-	-	-	-	-	-	-															
Interest Income	761	671	498	1,793	2,193	1,821	1,936	-	-	-	-	-	9,673															
Miscellaneous Income	225	-	-	111	50	-	53	-	-	-	-	-	439															
Total Revenues	$	986	$	23,815	$	633,036	$	4,178	$	13,877	$	5,900	$	16,137	$	-	$	-	$	-	$	-	$	-	$	697,929																			

Expenditures:																											
General & Administrative:																											
Supervisor Fees	$	400	$	400	$	400	$	400	$	400	$	200	$	200	$	-	$	-	$	-	$	-	$	-	$	2,400																			
FICA Taxes	31	31	31	31	31	15	15	-	-	-	-	-	184																			
Engineering	1,790	3,747	1,855	-	125	1,080	290	-	-	-	-	-	8,887																			
Attorney	1,600	924	2,020	1,566	817	-	-	-	-	-	-	-	6,926																			
Annual Audit	-	-	-	-	-	5,100	-	-	-	-	-	-	5,100																			
Assessment Roll Administration	5,899	-	-	-	-	-	-	-	-	-	-	-	5,899																			
Arbitrage Rebate	-	600	-	-	-	-	-	-	-	-	-	-	600																			
Dissemination Agent	688	688	688	688	688	688	688	-	-	-	-	-	4,817																			
Trustee Fees	575	-	3,461	-	-	-	-	-	-	-	-	-	4,036																			
Management Fees	4,831	4,831	4,831	4,831	4,831	4,831	4,831	-	-	-	-	-	33,818																			
Information Technology	93	93	93	93	93	93	93	-	-	-	-	-	649																			
Website Maintenance	111	111	111	111	111	111	111	-	-	-	-	-	779																			
Telephone	6	22	40	49	5	37	14	-	-	-	-	-	173																			
Postage	63	38	106	71	41	140	65	-	-	-	-	-	523																			
Insurance General Liability	7,734	-	-	-	-	-	-	-	-	-	-	-	7,734																			
Printing	15	47	83	23	44	34	43	-	-	-	-	-	290																			
Legal Advertising	82	3,089	-	82	82	175	90	-	-	-	-	-	3,599																			
Other Current Charges	-	34	47	70	61	107	46	-	-	-	-	-	366																			
Office Supplies	0	0	3	0	0	3	0	-	-	-	-	-	8																			
Dues, Licenses & Subscriptions	175	-	-	-	-	-	-	-	-	-	-	-	175																			
Total General & Administrative	$	24,094	$	14,656	$	13,769	$	8,015	$	7,330	$	12,614	$	6,487	$	-  $	-  $	-  $	-  $	-  $	86,963																			
	Oct	Nov	Dec	Jan	Feb	March	April	May	June	July	Aug	Sept	Total															

Operations & Maintenance																											
Amenity Center Expenditures
Insurance	

$	9,916	

$	-	

$	-	

$	-	

$	-	

$	-	

$	-	

$	-	

$	-	

$	-	

$	-	

$	-	$	9,916															
General Facility Maintenance	706	1,111	1,794	3,158	764	1,191	1,191	-	-	-	-	-	9,916																			
Amenity Manager	5,940	5,940	5,940	5,940	5,940	5,940	5,940	-	-	-	-	-	41,583																			
Janitorial Services	1,325	1,325	1,325	1,325	1,325	1,325	1,325	-	-	-	-	-	9,275																			
Pool Maintenance	2,650	2,650	2,650	2,650	2,650	2,650	2,650	-	-	-	-	-	18,550																			
Pool Chemicals	922	87	737	387	87	916	-	-	-	-	-	-	3,136																			
Pool Monitors	-	-	-	175	-	852	-	-	-	-	-	-	1,027																			
Security Monitoring	-	-	-	-	-	-	-	-	-	-	-	-	-																			
Security	3,604	3,823	3,867	3,879	3,324	4,940	3,561	-	-	-	-	-	26,997																			
Permit Fees	-	-	-	-	-	-	-	-	-	-	-	-	-																			
Telephone/Cable/Internet	-	-	-	-	-	-	-	-	-	-	-	-	-																			
Electric	534	512	493	476	493	404	500	-	-	-	-	-	3,411																			
Water/Sewer/Irrigation	2,612	1,604	1,620	1,548	1,582	1,911	2,372	-	-	-	-	-	13,248																			
Repairs & Replacements	-	3,292	-	610	-	129	-	-	-	-	-	-	4,030																			
Refuse Service	576	334	336	336	330	333	355	-	-	-	-	-	2,601																			
Special Events	525	749	350	199	845	730	-	-	-	-	-	-	3,398																			
Recreational Passes	520	-	-	-	-	-	-	-	-	-	-	-	520																			
Office Supplies/Mailings/Printing	-	-	-	-	-	-	-	-	-	-	-	-	-																			
Subtotal Amenity Center Expenditures	$	29,831	$	21,428	$	19,112	$	20,683	$	17,341	$	21,320	$	17,894	$	-  $	-  $	-  $	-  $	-  $	147,608																			

Ground Maintenance Expenditures																											
Landscape Maintenance	$	8,640	$	8,640	$	8,640	$	8,640	$	8,640	$	8,640	$	8,640	$	-		$	-	$	-	$	-	$	-	$	60,480	
Landscape Contingency	720	-	-	-	-	-	720	-	-	-	-	-	1,440																			
Irrigation Maintenance	-	605	-	-	-	-	-	-	-	-	-	-	605																			
Lake Maintenance	870	2,320	870	870	870	870	870	-	-	-	-	-	7,540																			
Streetlighting	-	-	-	-	-	-	-	-	-	-	-	-	-																			
Subtotal Ground Maintenance Expenditures	$	10,230	$	11,565	$	9,510	$	9,510	$	9,510	$	9,510	$	10,230	$	-  $	-  $	-  $	-  $	-  $	70,065																			
																											
Total Operations & Maintenance	$	40,061	$	32,993	$	28,622	$	30,193	$	26,851	$	30,830	$	28,124	$	-  $	-  $	-  $	-  $	-  $	217,673																			

Reserves																											
Capital Reserve Fund	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-  $	-  $	-  $	-  $	-  $	-																			
TOTAL RESERVES	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-  $	-  $	-  $	-  $	-  $	-																			
																											
Total Expenditures	$	64,154	$	47,649	$	42,390	$	38,208	$	34,180	$	43,444	$	34,611	$	-  $	-  $	-  $	-  $	-  $	304,636																			
																											
Excess (Deficiency) of Revenues over Expenditures	$	(63,168)	$	(23,834)	$	590,646	$	(34,030)	$	(20,303)	$	(37,544)	$	(18,474)	$	-  $	-  $	-  $	-  $	-  $	393,293																			

Other Financing Sources/Uses:																											
Transfer In/(Out)	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-  $	-  $	-  $	-  $	-  $	-																			
Total Other Financing Sources/Uses	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-  $	-  $	-  $	-  $	-  $	-																			
																											
Net Change in Fund Balance	$	(63,168)	$	(23,834)	$	590,646	$	(34,030)	$	(20,303)	$	(37,544)	$	(18,474)	$	-  $	-  $	-  $	-  $	-  $	393,293																			

Revenues:					
Special Assessments - Tax Roll	$	521,627	$	521,627	$	517,489	$	(4,138)	
Interest Income	10,000	10,000	13,018	3,018	
Total Revenues	$	531,627	$	531,627	$	530,507	$	(1,120)	

Expenditures:					
Interest -11/1	$	182,725	$	182,725	$	182,725	$	-	
Interest - 5/1	182,725	-	-	-	
Principal - 5/1	160,000	-	-	-	
Total Expenditures	$	525,450	$	182,725	$	182,725	$	-	
					
Excess (Deficiency) of Revenues over Expenditures	$	6,177	$	348,902	$	347,782	$	(1,120)	
					
Net Change in Fund Balance	$	6,177	$	348,902	$	347,782	$	(1,120)	
					
Fund Balance - Beginning	$	255,984		$	463,784		
					
Fund Balance - Ending	$	262,161		$	811,566		

Revenues					
Interest Income	$	2,000	$	1,167	$	1,990	$	823	
Capital Reserve Funding	93,210	-	-	-	
Total Revenues	$	95,210	$	1,167	$	1,990	$	823	

Expenditures:					
Capital Outlay	$	10,000	$	10,000	$	35,634	$	(25,634)	
Total Expenditures	$	10,000	$	10,000	$	35,634	$	(25,634)	
					
Excess (Deficiency) of Revenues over Expenditures	$	85,210		$	(33,645)		

Other Financing Sources/(Uses)					
Transfer In/(Out)	$	-	$	-	$	-	$	-	
Total Other Financing Sources (Uses)	$	-	$	-	$	-	$	-	
					
Net Change in Fund Balance	$	85,210		$	(33,645)		
					
Fund Balance - Beginning	$	98,495		$	99,897		
					
Fund Balance - Ending	$	183,705		$	66,252		

Long Term Debt Report

Series 2019A, Special Assessment Bonds			

Interest Rate:	
4.6% - 5.2%		
Maturity Date:	11/1/2049		
Reserve Fund Definition	35% of Maximum Annual Debt Service		
Reserve Fund Requirement	$	212,477		
Reserve Fund Balance	212,477		
BONDS OUTSTANDING - 11/1/2019		$	7,985,000	
Less: May 1, 2020		(120,000)	
Less: November 1, 2020		(20,000)	
Less: May 1, 2021		(125,000)	
Less: May 1, 2022		(130,000)	
Less: May 1, 2023		(135,000)	
Less: May 1, 2024		(145,000)	
Less: May 1, 2025		(150,000)	
Current Bonds Outstanding		$	7,160,000	

B.
WILFORD PRESERVE COMMUNITY DEVELOPMENT DISTRICT
Fiscal Year 2026 Summary of Assessment Receipts

ASSESSED	# UNITS ASSESSED	SERIES 2019A DEBT ASMT	O&M ASMT	TOTAL ASSESSED	
RESIDENTS - CHESWICK	97	-	110,203.93	110,203.93	
DREAM FINDERS - CHESWICK	135	-	153,376.61	153,376.61	
TOTAL DIRECT CHESWICK	232	-	263,580.54	263,580.54	
NET ASSESSMENTS TAX ROLL	593	519,803.94	673,892.91	1,193,696.85	

TOTAL ASSESSED	
825	
519,803.94	
937,473.45	
1,457,277.39	

DUE / RECEIVED	BALANCE DUE	DEBT
RECEIVED	O&M
RECEIVED	TOTAL
RECEIVED	
RESIDENTS	93,277.58	-	16,926.35	16,926.35	
DREAM FINDERS	153,376.61	-	-	-	
TOTAL DIRECT	246,654.19	-	16,926.35	16,926.35	

NET ASSESSMENTS TAX ROLL	
5,316.59	
517,488.79	
670,891.47	
1,188,380.26	
TOTAL ASSESSED	251,970.78	517,488.79	687,817.82	1,205,306.61	

DIRECT INVOICES ARE DUE 4/30/26

SUMMARY OF TAX ROLL RECEIPTS					

CLAY COUNTY DISTRIBUTION	DATE RECEIVED	SERIES 2019A DEBT RECEIPTS	O&M RECEIPTS	AMOUNT RECEIVED	
1	11/6/2025	954.53	1,237.48	2,192.01	
2	11/20/2025	6,423.18	8,327.25	14,750.43	
3	11/26/2025	10,473.65	13,578.43	24,052.08	
4	12/5/2026	486,652.34	630,913.97	1,117,566.31	
5	12/19/2026	1,253.21	1,624.70	2,877.91	
6	01/15/2026	1,753.46	2,273.25	4,026.71	
7	02/11/2026	5,244.02	6,798.55	12,042.57	
8	03/5/2026	1,281.68	1,661.61	2,943.29	
9	04/15/2026	3,452.72	4,476.23	7,928.95	
		-	-		
		-	-		
		-	-		
		-	-		
		-	-		
		-	-		
		-	-		
		-	-		
TOTAL TAX ROLL RECEIPTS		517,488.79	670,891.47	1,188,380.26	

PERCENT COLLECTED TAX ROLL
PERCENT COLLECTED DIRECT	100%	100%	100%	
	0%	6%	6%	

C.
WILFORD PRESERVE
Community Development District Check Register Summary
April 30, 2026

General Fund

Payroll	4/22/26	50030	$	184.70	
		Sub-Total	$184.70	

Accounts Payable	
4/7/26	
924-927	
$	16,698.16	
	4/14/26	928-932	14,678.48	
	4/21/26	933-935	2,261.44	
	4/28/26	936	720.00	
		Sub-Total	$	34,358.08	
				
Total			$	34,542.78	
PR300R	PAYROLL CHECK REGISTER	RUN	4/22/26	PAGE	1
CHECK	EMP #	EMPLOYEE NAME		CHECK	CHECK #			AMOUNT		DATE
50030	2	ROBERT C KEEFE	184.70	4/22/2026
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
TOTAL FOR REGISTER	184.70

WILP WILFORD PRES	TLEE

Attendance Sheet
District Name:	Wilford Preserve CDD
Board Meeting Date: April 21, 2026

The Supervisors present at the above-referenced meeting should be compensated accordingly.

Approved for Payment:

District Manager Signatme

PLEASE RETURN COMPLETED FORM TO DANIEL LAUGHLIN
AP300R	YEAR-TO-DATE ACCOUNTS PAYABLE PREPAID/COMPUTER CHECK REGISTER	RUN	4/28/26	PAGE	1
*** CHECK DATES 04/01/2026 - 04/30/2026 ***	WILFORD PRESERVE GENERAL FUND
BANK A GENERAL FUND
CHECK	VEND#	.....INVOICE..... ...EXPENSED TO...		VENDOR NAME	STATUS	AMOUNT	....CHECK..... DATE			DATE	INVOICE	YRMO	DPT ACCT# SUB	SUBCLASS				AMOUNT	#
4/07/26 00001	4/01/26 235	202604 320-57200-41000	*	5,940.42
APR FIELD OPS MGMT
4/01/26 235	202604 320-57200-45500	*	1,325.00
APR JANITORIAL SERVICES
4/01/26 235	202604 320-57200-46500	*	2,650.00
APR POOL MAINTENANCE SVCS
GOVERNMENTAL MANAGEMENT SERVICES	9,915.42 000924
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
236	202604 310-51300-34000	*	4,831.17
APR MANAGEMENT FEES
236	202604 310-51300-35200	*	111.33
APR WEBSITE ADMIN
236	202604 310-51300-35100	*	92.75
APR INFORMATION TECH
236	202604 310-51300-31300	*	688.17
APR DISSEMINATION SVC
236	202604 310-51300-51000	*	.48
OFFICE SUPPLIES
4/01/26 236	202604 310-51300-42000	*	64.53
POSTAGE
4/01/26 236	202604 310-51300-42500	*	42.90
COPIES
4/01/26 236	202604 310-51300-41000	*	14.29
TELEPHONE
GOVERNMENTAL MANAGEMENT SERVICES	5,845.62 000925
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
4/07/26 00026	4/01/26 440251	202604 320-57200-49600	*	85.00
APR CLOUD MGMT SERVICES
HI-TECH SYSTEM ASSOCIATES	85.00 000926
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
4/07/26 00020	3/31/26 24	202603 320-57200-46530	*	852.12
MAR POOL MONITOR SERVICES
RIVERSIDE MANAGEMENT SERVICES	852.12 000927
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
4/14/26 00047	4/06/26 33761	202604 320-57200-45000	*	90.00
BACKFLOW TEST/CERTIFICATE
P3 SERVICES OF FL LLC	90.00 000928
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
4/14/26 00011	4/09/26 26-00130 202604 310-51300-48000	*	90.00
NOTICE OF MEETING-4/21/26
JACKSONVILLE DAILY RECORD	90.00 000929
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
4/14/26 00021	4/10/26 3730033	202601 310-51300-31500	*	1,565.50
JAN GENERAL COUNSEL
4/10/26 3730033. 202602 310-51300-31500	*	817.00
FEB GENERAL COUNSEL
KUTAK ROCK LLP	2,382.50 000930
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
WILP WILFORD PRES	TLEE
AP300R	YEAR-TO-DATE ACCOUNTS PAYABLE PREPAID/COMPUTER CHECK REGISTER	RUN	4/28/26	PAGE	2
*** CHECK DATES 04/01/2026 - 04/30/2026 ***	WILFORD PRESERVE GENERAL FUND
BANK A GENERAL FUND

APR SECURITY SERVICES

APR LANDSCAPE MAINTENANCE
8,640.00

MAR GEN FACILITY MAINT
1,101.44

APR LAKE MAINTENANCE
870.00

PROF SRVS THUR 04/12/26
290.00

MOW CHESWICK OAKS AVE
720.00

TOTAL FOR BANK A	34,358.08
TOTAL FOR REGISTER	34,358.08

WILP WILFORD PRES	TLEE
Governmental Management Services, LLC
475 West Town Place, Suite 114 St. Augustine, FL 32092
Invoice

BIil To:
Wilford Preserve COD 475 West Town Place Suite 114
St. Augustine, FL 32092
Invoice#: 235
Invoice Date: 4/1/26
Due Date: 4/1/26
Case:
P.O. Number:

Description	Hours/Qty	Rate	Amount	
Facility Management - April 2026		5,940.42	5,940.42	
Janitorial - April 2026		1,325.00	1,325.00	
Pool Maintenance - April 2026

		2,650.00	2,650.00	

Governmental Management Services, LLC
475 West Town Place, Suite 114 St. Augustine, FL 32092
Invoice

Bill To:
Wilford Preserve COD 475 West Town Place Suite 114
St. Augustine, FL 32092
Invoice #: 236
Invoice Date: 4/1/26
Due Date: 4/1/26
Case:
P.O. Number:

Description	Hours/Qty	Rate	Amount

i

tJHf-Teih?
Tallahassee, FL 32308
2498 Centerville Rd.

Bill to:
Wilford Preserve
475 West Town Place Ste 114 Saint Augustine, FL 32092

Invoice#: Invoice Date: Completed:
Terms:
Bid#:

440251
04/01/2026
04/02/2026
Due On Receipt

475 West Town Place Ste 114

I

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Thank you for choosing Hi-Tech!

Riverside Management Services, Inc
475 West Town Place Suite 114
St. Augustine, FL 32092

Bill To:
Wilford Preserve CDD
Invoice

Invoice #: 24 Invoice Date: 3/31/2026
Due Date: 3/31/2026
Case:
P.O. Number:

Descrlpti<>n	Hours/Qty

Pool Monitor Services through March 2026

	37.39	22.79	852.12	

	WILFORD PRESERVE CDD			

Qty./Hours	POOL MONITOR
Description		

Amount	

37.39	
Pool Monitor	$	22. 79	$	852.12	
	Covers March 2026			
	
GL Code 1.320. 572.46530			
	TOTAL DUE:		$	852.12	
WILFORD PRESERVE COMMUNITY DEVELOPMENT DISTRICT POOL MONITOR BILLABLE HOURS FOR MARCH 2026

?	?	Employee  Description

3/14/26	6.42	M.G.	Pool Monitor	
3/15/26	6.08	M.G.	Pool Monitor	
3/18/26	4.32	J.S.	Pool Monitor	
3/19/26	4.18	J.S,	Pool Monitor	
3/20/26	4.17	J.S.	Pool Monitor	
3/21/26	6.2	M.G.	Pool Monitor	
3/22/26	6,02	M.G.	Pool Monitor	

GRAND TOTAL	37.39	

WP - March 2026	1
Bob's Back.flow & Plumbing Services
4640 Subchaser Ct., Ste 113
Jacksonville, FL 32244
Phone# (904) 268-8009	Fa,'(# (904) 292-4403
INVOICE
33761
Invoice Date
4/6/2026

Serviced	Description	Quantity	Price Each	Amount		
4/3/2026						
	Backflow Test: Backflow Test/ Certified and submitted to proper Water Utility Provider
2" Febco 860 Serial# H2871 I - PASSED
2" Wilkins 975XL2 Serial# ACE3962 - FAILED
Proposal will follow for repairs needed to be in compliance with water utility provider.	2	45.00

0.00	90.00

0.00		

Approved: Sayla Hicks 4/9/26
1.320.57200.45000					
	RECEIVED
By Tara Lee at 1:53 pm, Apr 09, 2026					

Thank you for your business. We appreciate your prompt payment.
Please make checks payable to Bob's Backflow and include your invoice number.	Total	$90.00				
	Payments/Credits	$0.00				
	Balance Due	$90.00				
Jacksonville Daily Record
A Division of
DAILY RECORD & OBSERVER, LLC
P.O. Box 2177
Jacksonville, FL 32203
(904) 356-2466
INVOICE		April 9, 2026	
Date

Attn: Courtney Hogge GMS,LLC
475 West Town Place, Ste 114
Saint Augustine	FL	32092

Serial#  26-00130C	PO/File#	$90.00
Payment Due
Notice of Audit Committee Meeting and Regular Meeting of the Board of
Supervisors	$90.00
Publication Fee
Wilford Preserve Community Development District

Case Number			Amount Paid

Publication Dates	4/9

County	Clay
-----------

Payment is due before the Proof of Publication is released.
Payment Due Upon Receipt
For your convenience, you may remit payment online at www.jaxdailyrecord.com/ send-payment.
If your payment is being mailed, please reference Serial # 26-00130C on your check or remittance advice.

Your notice was published on bothjaxdailyrecord.com andjloridapublicnotices.com.
'enns: Net 30 days from date of invoice. Past due items will accrue a finance charge of 1.5% per month thereafter.
Please remit any payment due upon receipt of this invoice.
Preliminary Proof Of Legal Notice
(This is not a proof of publication.)

Please read copy of this advertisement and advise us of any necessary corrections before further publications.

WILFORD PRESERVE COMMUNITY DEVELOPMENT DISTRICT NOTICE OF AUDIT COMMITTEE MEETING
AND REGULAR MEETING OF THE BOARD OF
SUPERVISORS
Notice is hereby given that the Wilford Preserve Community Development District ("District") Audit Committee is scheduled to meet on Tuesday, April 21, 2026 at 1:ao p.m. at the Plantation Oaks Amenity Cente1; s,1.5 Oak-leaf Plantation Parkway, Orange Park, Florida a2065 to review and rank proposals for audit ser-vices. Immediately following the audit committee meeting will be a regul,u- meeting of the Bmu-d of Supervisors ("Board") where the Board may consider any business that may properly come before it ("Meeth1g'"). An electronic copy of the agenda mav be obtained by contacting the· office of the Distrk1: Manage1; c/o Govern1nen-tal Management Services, LLC, at (904•) 940-5850 or dlaughlin@ gmsnf.com ("District Manager's Office") and is also expected to be available on the District's website, www.WilfordPreserveCDD.com at least seven days prior to the meeting.
The meeting will be conducted
in accordance with the provisions of Florida law for community development districts mid will be open to the public. The meet-ing may be continued in prog-ress \\ithout additional notice to a date, tin1e, and place to be speci-fied on the record at the meeting.
Any person requiring special acconunodations at the Meeting because of a disability or physi-cal impairment should contact the District Manager's Office at least forty-eight (,is) hours prior to the Meeting. If you are hearing or speech impaired, please contact the Florida Relay Senice by dial-ing 7-1-1, or1-800-955-8771(TTY)
/ 1-800-955-8770 (Voice), for aid in contacting the District Mm1-ager's Office.
Each person who decides to appeal any decision made by the Board with respect to any mat-ter considered at the Meeting is ad,ised that person will need a record of proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, includ-ing the testimony and e,idence upon which such appeal is to be based.
M,u-ilee Giles
District Manager
Apr. 9	oo (26-oornoc)
KUTAK ROCK LLP
TALLAHASSEE, FLORIDA
Telephone 404-222-4600
Facsimile 404-222-4654

Federal ID 47-0597598

April 10, 2026

Mr. James Perry Wilford Preserve CDD
Governmental Management Services Suite 114
475 West Town Place St. Augustine, FL 32092
Check Remit To: Kutak Rock LLP PO Box 30057
Omaha, NE 68103-1157

Invoice No. 3730033
23023-1

Re:	General Counsel
For Professional Legal Services Rendered

i
KUTAK ROCK LLP
Wilford Preserve CDD April 10, 2026
Client Matter No. 23023-1 Invoice No. 3730033
Page 2

01/27/26

01/29/26
K. Jusevitch

W. Haber
0.30

0.40
43.50

132.00
Record	license	agreement; correspond with district manager Review and revise direct collect correspondence; confer with Giles regarding same
02/03/26	W. Haber	0.40	132.00	Review	agenda	for	February	
				meeting;	review	correspondence	
				regarding	msurance	claim	for	
				mailboxes		
02/07/26	G. Lovett	0.50	140.00	Monitor legislative process relating		

02/12/26	
K. Jusevitch	
0.80	
116.00	to matters impacting special districts
Review  parking  rules and confer		
				with Haber		
02/16/26	W. Haber	0.50	165.00	Prepare for Board meeting; confer		
				with  Giles  and  Oliver	regarding		
				direct collect assessments		
02/17/26	W. Haber	0.50	165.00	Prepare for and participate in Board meeting		
02/20/26	W. Haber	0.30	99.00	Review	and	revise	acquisition		
				agreement		

TOTAL HOURS	8.00

TOTAL FOR SERVICES RENDERED TOTALCURRENTAMOUNTDUE
$2,382.50

$2,382.50

INVOICE
BILL TO
Wilford Preserve CDD
2740 Firethorn Avenue Orange Park, Florida 32073
Security Development Group, LLC 8"130 Baymeadows Way W., Suite 302 Jacksonville, FL 32256 USA accounting@sthreesecurity.com www.sthreesecurity.com

INVOICE#  "1"18"16
DATE 04/0"1/2026
DUE DATE 04/30/2026
TERMS End of the month

SERVICE MONTH
April

ACTIVITY
Dedicated Officer I
6 Dedicated hours Fri - Sun
Vehicle Patrol
3 patrols a day Mon - Thurs
Fuel Charge
Fuel Charge
Holiday Service
Holiday - Easter
QTY
72

54
RATE
3"1."15

"18.67

"100.00

"125.00
AMOUNT
2,242.80

"1,008.18

"100.00

"125.00

( Pay invoice )

Approved by: Sayla Hicks 4/7 /26
1.320.57200.49600
SUBTOTAL TAX TOTAL
BALANCE DUE
3,475.98
0.00
3,475.98
$3,475.98	i

Bill To:
Wilford Preserve COD
c/o Governmental Management Services, LLC 475 West Town Place
Suite 114
St. Augustine, FL 32092
Property Name:  Wilford Preserve COD
Address:	Sycamore Way
Orange Park, FL 32073
INVOICE

Remit To:
Yellowstone Landscape PO Box 101017
Atlanta, GA 30392-1017

Invoice Due Date:  May 1, 2026
Invoice Amount:	$8,640.00

Monthly Landscape Maintenance April 2026	$8,640.00

Invoice Total	$8,640.00

Approved by:
Sayla Hicks.
4/9/26
1-:3-26:57200.42000
TRL	1.330.57200.4200 - Landscape Maintenance

Should you have any questions or inquiries please call (386) 437-6211.
Yellowstone Landscape I Post Office Box 849 I Bunnell FL 32110 I Tel 386.437.6211 I Fax 386.437.1286
Governmental Management Services, LLC
475 West Town Place, Suite 114 St. Augustine, FL 32092

Bill To:
WIiford Preserve COD 475 West Town Place Suite 114
St. Augustine, FL 32092
Invoice

Invoice #: 237 Invoice Date: 4/14/26
Due Date: 4/14/26
Case:
P.O. Number:

.	......
:.):i??:?ripliqij}y- •
Facllily Maintenance March 1 - March 31 2026 Malntenan·ce Supplies<:-:•'::.. ,:·.···	••••

2	40.00
·:-:.•:'1;021:44

80.00
··'<1;021.'44 :,;

Approved by: Say/a Hicks 4/17/26 '1.32057?.00.45000

Total	$1,101.44
Payments/Credits		$0.00 Balance Due	$1,·to1.44

WILFORD PRESERVE COMMUNITY DEVELOPMENT DISTRICT MAINTENANCE BILLABLE HOURS
FOR THE MONTH OF MARCH 2026

Date	Hours	Employee  Description

3/13/26

3/18/26
1.5

0.5
R.A.

c.w.
Re-installed no parking sign at community mailboxes, checked and changed all trash receptacles
Removed debris around amenity center and pool deck, checked and changed trash receptacles
TOTAL	2
MILES		0		*Mileage is reimbursable per section 112.061 Florida Statutes Mileage Rate 2009-0.445

WILFORD PRESERVE	1

MAINTENANCE BILLABLE PURCHASES

Period Ending 4/05/26					
DISTRICT
WILFORD PRESERVE	DATE	SUPPLIES	.eR!Q.f;	 EMPLOYEE	
	2/28/26	Constant Contact Monthly Fee	35.26	S.H.	
	3/4/26	Bounce House for Easter Event	457.29	S.H.	
	3/4/26	Eggs for Easler Egg Hunt	432.24	S.H.	
	3/5/26	2" Machine Screws 50pc	10.27	J.S.	
	3/5/26	12x1" Self Tapping Screws (3)	5.07	J.S.	
	3/5/26	Black Spray Paint (2)	16.05	J.S.	
	3/14/26	Keys (4)	18.76	S.H.	
	4/1/26	Paper Towels 6 rolls	12.04	S.H.	
	4/1/26	42 Gallon Trash Bags 50ct	34.47	S.H.	
			
TOTAL  $11021.44 		

	MAKE CHECK PAYA Bl E TO•	

The lake Doctors, Inc.
N!?•llc Mdnaa?=t s?,Vlctt •

Post Office Box 162134 Altamonte Springs, FL 32716 (904) 262-5500

ADDRESSEE
Please check if address below is incorrect and indicate change on reverse side

Wilford Preserve CDD
475 W Town Place Suite 114 St Augustine, FL 32092

00000007307253001000000036518600000008700092
ACCOUNT NUMBER	DATE	BALANCE
730725	4/16/2026	$870.00

The Lake Doctors
Post Office Box 162134 Altamonte Springs, FL 32716

Please return this invoice with your payment and notify us of any changes to your contact information.

Wilford Preserve COD	2639 Firethorn Ave Orange Park, FL 32073
Invoice Due Date  4/15/2026	Invoice	2139814	PO #							

Invoice Date	
Description	
Quantity	
Amount	
Tax	
Total		

4/15/2026	Water Management - Monthly	$870.00	$0.00	$870.00
Approved by:
Sayla Hicks	RECEIVED
4/16/26	By Tara Lee at 3:00 pm, Apr 16, 2026
1.330.57200.46000
Ponds 2,3,4,6,7,10,11,12,14- treated in and around the ponds for algae Pond 8- treated in and the pond for algae and invasive aquatic weeds Ponds 5,9,13- treated in and around the ponds for invasive aquatic weeds Thanks

Please provide remittance information when submitting payments,	Credits	$0.00
otherwise payments will be applied to the oldest outstanding invoices.
Adjustment	$0.00

AMOUNT DUE							
Total Account Balance including this invoice:	$870.00	I	This Invoice Total:	$870.00
Click the "Pay Now" link to submit payment by ACH
Customer#:
Portal Registration#: Customer E-mail(s): Customer Portal Link:
730725
6DDB50F5
wilfordpreservemanager@gmsnf.com,okuzmuk@gmsnf.com www.lakedoctors.com/contact-us/
Corporate Address
4651 Salisbury Rd, Suite 155
Jacksonville, FL 32256
Set Up Customer Portal to pay invoices online, set up recurring payments, view payment history, and edit contact information

955& Historic Kings Road South•Sulte 102-Jacksonvllle, Florida 32257·(904) 34&.0671·www.TayiorandWhite,com
PROFESSIONAL CIVIL ENGINEERING SERVICES

Wilford Preserve COD District Manager Marilee Giles
GMS, LLC
invoice number Date
6468
04/16/2026
475 WestTown Place, Suite 114 St. Augustine, FL 32092
Project 16050.4 WILFORD PRESERVE CDD-GENERAL FUND

Invoice Summary							

Description		Contract Amount	Prior Billed	Total Billed	Percent Complete	Current Billed	
*CDD MEETING- GENERAL FUND- (HRLY)		0.00	1,320.00	1,610.00	0.00	290.00	
PUBLIC FACILITY REPORT- (LS)		7,000.00	3,500.00	3,500.00	50.00	0.00	
*PROJECT ADMINISTRATION-(HRLY)		0.00	2,105.00	2,105.00	0.00	0.00	
REIMBURSABLES		0.00	80.64	80.64	0.00	0.00	
	Total	7,000.00	7,005.64	7,295.64	104.22	290.00	
*CDD MEETING- General Fund- (HRLY)							
						Billed Amount	
D. Glynn Taylor, P.E.						165.00	
Richard 11JJ11 Edwards						125.00	
			Phase subtotal				290.00		
subtotal	290.00
RECEIVED
By Tara Lee at 8:29 am, Apr 17, 2026	Invoice total I	290.001							

f'

Invoice number 6468	T&W appreciates your business!
Page 1
Invoice date 04/16/2026

Bill To:
Wilford Preserve COD
c/o Governmental Management Services, LLC 475 West Town Place
Suite 114
St. Augustine, FL 32092
Property Name:  Wilford Preserve COD
Address:	Sycamore Way
Orange Park, FL 32073
INVOICE

Remit To:
Yellowstone Landscape PO Box 101017
Atlanta, GA 30392-1017

Invoice Due Date: May 21, 2026
Invoice Amount:	$720.00

One Time Mow Cheswick Oaks Ave
Landscape Enhancement	$720.00

Invoice Total	$720.00

itt

Approved by:
Sayla Hicks 4/27/26
1.330.57200.42000
Recode to Landscape Contingency: 1.330.572.42010

Should you have any questions or inquiries please call (386) 437-6211.
Yellowstone Landscape I Post Office Box 849 I Bunnell FL 32110 I Tel 386.437.6211 I Fax 386.437.1286