MINUTES OF MEETING
WILFORD PRESERVE COMMUNITY DEVELOPMENT DISTRICT

The meeting of the Board of Supervisors of the Wilford Preserve Community Development District was held on Thursday, January 19, 2023 at 1:30 p.m. at the Plantation Oaks Amenity Center, 845 Oakleaf Plantation Parkway, Orange Park, Florida 32065.

Present and constituting a quorum were:

Louis Cowling	Vice Chairman
Linda Richardson	Supervisor
Wes Dailey	Supervisor

Also present were:

Marilee Giles	District Manager
Wes Haber	District Counsel
Glynn Taylor	District Engineer
Jay Soriano	GMS

The following is a summary of the discussions and actions taken at the January 19, 2023 meeting.

FIRST ORDER OF BUSINESS	Call to Order
Ms. Giles called the meeting to order at 1:37 p.m. and called the roll.

SECOND ORDER OF BUSINESS	Public Comment
Ms. Patrice Hutchinson, 2765 Firethorn, stated four houses to my right there is a streetlight, three houses to my left there is a streetlight and there is no lighting in the middle. It’s getting dark around 5:30 and when people get off work, they want to go to the dog park. You can’t see anything whatsoever at the dog park and it’s a safety issue.
Mr. Cowling stated there was no lighting planned at the dog park. It’s not meant to be used after dark. We can look into it though.
Mr. Haber stated there are a number of CDDs that have dawn to dusk hours. The question is how do you get people to comply with those. If there isn’t signage posted saying park hours are dawn to dusk, that may be one way.
Mr. Soriano stated I will get signs.

THIRD ORDER OF BUSINESS	Minutes
Approval of the Minutes of the November 17, 2022 Board of Supervisors Meeting
There were no comments on the minutes.

On MOTION by Mr. Cowling seconded by Ms. Richardson with all in favor the minutes of the November 17, 2022 Board of Supervisors meeting were approved.

Acceptance of the Minutes of the November 17, 2022 Landowner’s Meeting
There were no comments on the minutes.

On MOTION by Mr. Cowling seconded by Ms. Richardson with all in favor the minutes of the November 17, 2022 Landowner’s meeting were accepted.

FOURTH ORDER OF BUSINESS	Consideration	of	Resolution	2023-06,
Approving a Boundary Amendment
Mr. Haber stated there is an abutting parcel of property to the CDD and there is a map of it included in the agenda package. There has been a request to have the boundaries of the CDD amended to add that parcel. In order to do that, there is a process the CDD needs to follow. Mainly that is the consideration and adoption of the resolution you have before you, which authorizes a petition to be filed with Clay County seeking the amendment of the CDD’s boundary to add the parcel. Once the petition is prepared and filed there is a public hearing that the county would hold and ultimately the goal would be the county’s adoption of an ordinance amending the ordinance that created the CDD to add this parcel to the CDD.

On MOTION by Mr. Cowling seconded by Ms. Richardson with all in favor Resolution 2023-06, approving a boundary amendment was approved.

FIFTH ORDER OF BUSINESS	Consideration	of	Boundary	Amendment
Funding Agreement with DFC Wilford, LLC
Mr. Haber stated because the boundary amendment was not contemplated in the District’s budget for the fiscal year, and it’s a request for the owner of the property that is being

added, the District enters into an agreement with the developer whereby the developer agrees to pay the fees and costs associated with the boundary amendment process.

On MOTION by Mr. Cowling seconded by Ms. Richardson with all in favor the boundary amendment funding agreement with DFC Wilford, LLC was approved in substantial form with the Vice Chair authorized to executed it on the District’s behalf once it’s finalized.

SIXTH ORDER OF BUSINESS	Consideration	of	Resolution	2023-07,
Designating Officers
Ms. Giles stated this resolution is to add Howard McGaffney from GMS’s office to the slate of officers. The remaining slate of officers stays the same and that is Batey McGraw as the Chair, Louis Cowling as the Vice Chair, Linda Richardson, Wes Dailey and Jordan Beall as Assistant Secretaries, and from GMS, I am the Secretary and Treasurer and Daniel Laughlin, Jim Oliver, and Darrin Mossing are Assistant Secretaries and Assistant Treasurers.

On MOTION by Mr. Cowling seconded by Ms. Richardson with all in favor Resolution 2023-07, designating officers as detailed above was approved.

SEVENTH ORDER OF BUSINESS	Other Business
There being no other business, the next item followed.

EIGHTH ORDER OF BUSINESS	Staff Reports
District Counsel
Mr. Haber informed the Board they would soon see a memorandum from his office regarding legislative updates.

District Engineer - Ratification of Requisition Nos. 149-154
Copies of the requisitions payable to Taylor & White, England Thims & Miler, and Kutak Rock were included in the agenda package for the Board’s review.

On MOTION by Mr. Cowling seconded by Mr. Dailey with all in favor requisition numbers 149-154 were ratified.

District Manager
There being nothing to report, the next item followed.

Amenity Manager
Mr. Soriano updated the Board on amenity operations and maintenance items, including notifying them of Ms. Becky Eddy’s resignation, and trespassing/vandalism issues. He noted there has not yet been a discretionary spending amount set for staff by the Board to send when necessary. Mr. Haber noted a resolution can be brought to the next meeting.
The Board discussed purchasing a security camera system to assist with the vandalism issues. Mr. Haber recommended the system purchased have the capability to store recordings for at least 30 days.
Ms. Patrice Hutchinson mentioned an incident last week in which a young girl was shot with a pellet gun and stated those things are happening right across from the dog park. I understand it’s dusk until dawn, but people are still out here because it’s 5:00 or 6:00. Directly across from the dog park something was poured on the hood of my neighbor’s car and his paint is gone. This is concern for me because it’s so dark. It seems like because there is vandalism at the amenity center, we’re jumping on the cameras, but I’m just asking for a light.
Mr. Cowling stated we’re going to look at putting an additional security light in there. We will have to work with Clay Electric on it to see if they have the ability to do that from a new transformer. We don’t have any electric running down to the dog park from our facility.

On MOTION by Mr. Cowling seconded by Mr. Dailey with all in favor staff purchasing security cameras was approved at an amount not to exceed $2,500.

NINTH ORDER OF BUSINESS	Financial Reports
Balance Sheet and Income Statement
Check Register
Ms. Giles gave a brief overview of the financial reports, copies of which were included in the agenda package. She asked for approval of the check register totaling $17,727.24.

On MOTION by Mr. Cowling seconded by Mr. Dailey with all in favor the check register was approved.

TENTH ORDER OF BUSINESS	Supervisors’	Requests	and	Audience
Comments
Audience Comments
Ms. Patrice Hutchinson stated I’m responsible to maintain the grass area in front of the sidewalk, which is fine, but there is an issue of people driving on it, so I’ve resodded it twice. It breaks a sprinkler or mashes the grass. I noticed when you first come into the neighborhood the first house has put two boulders, I guess to stop people from coming across. Not sure if that is allowed, but I’m trying to see if there is some way to hinder the speed that people are driving. I know some of it is the construction trucks, but some of it is just cars.
Mr. Cowling stated I think it’s going to get better once the big trucks stop coming in and out in six to eight months, especially on your side. We’re coming in to replace curbs and do a second asphalt lift probably in the next 90 days. Once we do that hopefully they’ll stay on the road.
Ms. Patrice Hutchinson stated people are parking on the grass the same way they do in front of the model homes. Is a homeowner really in the right place to say get off the grass if I don’t own that part of the property?
Mr. Cowling stated I would think you would be allowed to tell them not to park in the
grass.
Mr. Soriano stated with things like the rock, if it were county right of way you wouldn’t
be allowed to. This is one of the first districts I’ve dealt with where the District owns the right of way, so I’m not sure how we should approach it.
Mr. Haber stated in other districts where they own the roads similar issues have been brought up. If you put up the rock and the CDD knows about it and doesn’t do anything about it and someone drives on it and damages their car or injures themselves, they would probably sue you and would probably also sue the CDD.
Ms. Patrice Hutchinson stated so there’s no way for me to stop someone from hitting the irrigation, but I’m responsible for fixing it?
Mr. Haber stated yes, as is everyone else in the community. If you wanted to, you could say I live within the CDD and I’m interested in the CDD installing speed bumps, but ultimately

it would be up to this board to say they agree that speed bumps are a good option and reach out to the county. All the county is going to do is say yes or no, and if it’s a yes, the expense for putting in the speed bumps would be on the CDD. You’re not alone in this issue.

Supervisor Requests
Mr. Cowling informed the Board that landscaping is being installed in Phase 3, so 3A is just about done and 3B is in process. Some replacement work is also getting done at the amenity center. Additionally, he noted residents will be informed by e-blast of the second asphalt lift and curb repair work.

ELEVENTH ORDER OF BUSINESS	Next Scheduled Meeting – February 16,
2023 at 1:30 p.m. at the Plantation Oaks Amenity Center

TWELFTH ORDER OF BUSINESS	Adjournment

On MOTION by Mr. Cowling seconded by Mr. Dailey with all in favor the meeting was adjourned.

Secretary/Assistant Secretary	Chairman/Vice Chairman