MINUTES OF MEETING
WILFORD PRESERVE COMMUNITY DEVELOPMENT DISTRICT

The meeting of the Board of Supervisors of the Wilford Preserve Community Development District was held on Thursday, October 21, 2021 at 1:30 p.m. at the Plantation Oaks Amenity Center, 845 Oakleaf Plantation Parkway, Orange Park, Florida 32065.

Present and constituting a quorum were:

Shannon Ray	Supervisor
Linda Richardson	Supervisor
Louis Cowling	Vice Chairman Also present were:
Marilee Giles	District Manager
Wes Haber	District Counsel
Glynn Taylor	District Engineer
Daniel Laughlin	GMS, LLC by telephone
Jay Soriano	GMS, LLC
Becky Eddy	GMS, LLC
Steve Howell	Vesta Property Services
Tony Shiver	First Coast CMS

The following is a summary of the discussions and actions taken at the October 21, 2021 meeting. An audio copy of the proceedings can be obtained by contacting the District Manager.

FIRST ORDER OF BUSINESS	Call to Order
Ms. Giles called the meeting to order at 1:37 p.m. and called the roll.

SECOND ORDER OF BUSINESS	Public Comment
There being no comments, the next item followed.

THIRD ORDER OF BUSINESS	Approval of Minutes of the August 19, 2021
Meeting
There were no comments on the minutes.

On MOTION by Mr. Cowling seconded by Ms. Ray with all in favor the minutes of the August 19, 2021 meeting were approved as presented.

FOURTH ORDER OF BUSINESS	Consideration of Proposals for Amenity
Management Services
Ms. Giles reminded the Board at the last meeting Supervisor Cowling was authorized to work with staff on finalizing a scope of services to issue an RFP for facility management services. That scope included 20 hours per week for amenity management, janitorial maintenance, pool maintenance, and general facility maintenance services. Three proposals were received in response to the RFP from GMS, Vesta Property Services and First Coast CMS. A representative from each bidder gave a brief presentation of their staffing plans if they are awarded the contract.

On MOTION by Ms. Ray seconded by Ms. Richardson with all in favor approving the proposal from Governmental Management Service for amenity management services was approved with staff authorized to work with the Vice Chair to finalize an agreement.

FIFTH ORDER OF BUSINESS	Consideration	of	Request	from	2784
Copperwood Avenue to Install a Fence Within a Pond Maintenance Easement
Ms. Giles presented a request from a homeowner to install a fence within a CDD easement. Mr. Taylor had no concerns with the request.

On MOTION by Mr. Cowling seconded by Ms. Richardson with all in favor the request from 2784 Copperwood Avenue to install a fence within a CDD easement was approved.

SIXTH ORDER OF BUSINESS	Staff Reports
District Counsel
Mr. Haber informed the Board his practice group at Hopping Green & Sams is moving to a new firm, Kutak Rock as of November 15th. Mr. Haber would still be the point of contact at the new firm. He noted the rates would remain the same and the Board has the ability to terminate the contract at any time.

On MOTION by Ms. Richardson seconded by Ms. Ray with all in favor authorizing the Vice Chair to execute transition letter with the selection of Alternative #1 as well as the fee agreement was approved.

District Engineer - Ratification of Requisition Nos. 103-106
Mr. Taylor provided an overview of the requisitions, copies of which were included in the agenda package.

On MOTION by Mr. Cowling seconded by Ms. Ray with all in favor requisition numbers 103-106 were ratified.

District Manager
Ms. Giles thanked the Board for transitioning to agenda packages in an electronic format, which will provide savings for the District and allows staff to update the agenda up to the day of the meeting if needed.

SEVENTH ORDER OF BUSINESS	Financial Reports
Balance Sheet and Income Statement
Assessment Receipts Schedule
Check Register
Ms. Giles gave a brief overview of the financial reports, copies of which were included in the agenda package. She asked for approval of the check register totaling $20,038.

On MOTION by Mr. Cowling seconded by Ms. Richardson with all in favor the check register was approved.

EIGHTH ORDER OF BUSINESS	Supervisors’	Requests	and	Audience
Comments
Mr. Cowling thanked the amenity management services proposers, welcomed GMS as the selected provider and noted the goal is to have the amenity center open in December.

NINTH ORDER OF BUSINESS	Next Scheduled Meeting – November 18,
2021 at 1:30 p.m. at the Plantation Oaks Amenity Center

TENTH ORDER OF BUSINESS	Adjournment

On MOTION by Ms. Ray seconded by Ms. Richardson with all in favor the meeting was adjourned.

 	
Secretary/Assistant Secretary	Chairman/Vice Chairman